Finding Text
Criteria - Eligibility
Management is responsible for adhering to the EIV Rules of Behavior in accordance with Section 4.1.1 of the EIV Multifamily Program User Manual.
Condition
During the procedures applied to a sample of seven tenant lease files, we noted the following instances of noncompliance with HUD regulations regarding dissemination of EIV information.
One instance where EIV information was provided in electronic format to the independent public accountant was noted.
Cause
Management company employees failed to follow the policies and procedures which have been established for the proper dissemination of EIV information in accordance with guidelines specified by HUD.
Effect or Potential Effect
Noncompliance with HUD guidelines could result in tenant personal information being disseminated to unauthorized individuals.
Questioned Costs: N/A
Identification as a Repeat Finding
Not a repeat finding.
Recommendation
Management should establish additional procedures and monitor compliance with those procedures to ensure proper dissemination of EIV information in accordance with guidelines specified by HUD.
Auditor Noncompliance Code: R - Section 8 program administration
Finding Resolution Status: In-process
Views of Responsible Officials
The onsite team members have received refresher training and policies and procedures regarding the handling of EIV reports have been reviewed with the team so that they will remain in compliance so the EIV reports do not leave the property. The regional manager will be following up with the onsite staff to make sure they are in compliance.