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Corrective Action Plans

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Finding 43004 (2022-007)
Significant Deficiency 2022
Scotland County of North Carolina
NC
Eligibility
Finding: 2022-007 Name of contact person: Carolyn Lewellen, Medicaid Program Manager Corrective action: Adult Medicaid Supervisor will train staff on the importance of obtaining and entering the correct resources for clients. Targeted reviews will be completed b...
Finding: 2022-007 Name of contact person: Carolyn Lewellen, Medicaid Program Manager Corrective action: Adult Medicaid Supervisor will train staff on the importance of obtaining and entering the correct resources for clients. Targeted reviews will be completed by the Adult Medicaid Supervisor for 3 months, 2 reviews for each staff member. Proposed completion date: Training was completed on 10/26/2022. Training logs are available. Targeted reviews began on 12/1/2022 and will end on 2/28/2023 if no errors were documented. Review logs will document those targeted reviews. Quality Assurance staff will review findings, recommendations, and make any adjustments needed to 2nd party forms.
View Audit 39106
Finding 43003 (2022-006)
Significant Deficiency 2022
Scotland County of North Carolina
NC
Eligibility Internal Control / Segregation of Duties
Finding: 2022-006 Name of contact person: Carolyn Lewellen, Medicaid Program Manager Corrective action: Adult and Family Medicaid Supervisors will train staff on the importance of entering the correct information, so that the case is processed correctly. Targete...
Finding: 2022-006 Name of contact person: Carolyn Lewellen, Medicaid Program Manager Corrective action: Adult and Family Medicaid Supervisors will train staff on the importance of entering the correct information, so that the case is processed correctly. Targeted reviews will be completed by both Medicaid Supervisors for 3 months, 2 reviews for each staff member. Proposed completion date: Training was completed on 9/20/2022 for Family Medicaid and 10/26/2022 for Adult Medicaid. Adult Medicaid also trained on the 1/3 reduction on 11/9/2022. Training logs are available. Targeted reviews began on 12/1/2022 and will end on 2/28/2023 if improvements are noted and no further errors noted. Review logs will document those targeted reviews. Quality Assurance staff will review findings, recommendations, and make any adjustments needed to 2nd party forms.
View Audit 39106
Finding 43002 (2022-005)
Significant Deficiency 2022
Scotland County of North Carolina
NC
Eligibility
Finding: 2022-005 Name of contact person: Carolyn Lewellen, Medicaid Program Manager Corrective action: Family Medicaid Supervisor has trained staff on when completing a child support referral is required. Targeted reviews will be completed by the Family Medicai...
Finding: 2022-005 Name of contact person: Carolyn Lewellen, Medicaid Program Manager Corrective action: Family Medicaid Supervisor has trained staff on when completing a child support referral is required. Targeted reviews will be completed by the Family Medicaid Supervisor for 3 months, 2 reviews for each staff member. Proposed completion date: Training was completed on 9/20/2022 with Medicaid staff. Training logs available. Targeted reviews began on 12/1/2022 and end on 2/28/2023, if appropriate referrals were made and documented. Review logs will document those targeted reviews. Quality Assurance staff will review findings, recommendations, and make any adjustments needed to 2nd party forms.
View Audit 39106
Finding 43001 (2022-004)
Significant Deficiency 2022
Scotland County of North Carolina
NC
Allowable Costs / Cost Principles Internal Control / Segregation of Duties Procurement, Suspension & Debarment
Finding: 2022-004 Name of contact person: Beth Hobbs, Finance Director Corrective action: The County followed the IRS guidance in the Final Rule document pertaining to the eligible uses and allowable costs of the ARPA funds. The County also had language in sub-r...
Finding: 2022-004 Name of contact person: Beth Hobbs, Finance Director Corrective action: The County followed the IRS guidance in the Final Rule document pertaining to the eligible uses and allowable costs of the ARPA funds. The County also had language in sub-recipient agreements regarding Title VI for Civil Rights Act. The County did not formally adopt policies for the items mentioned above. For future expenditures the County will adopt said policies to be in compliance. Proposed completion date: Immediately
View Audit 39106
Finding 43000 (2022-005)
Material Weakness 2022
Gmg Community School District
IA
We have reviewed procedures and plan to make the necessary changes to improve internal control.
We have reviewed procedures and plan to make the necessary changes to improve internal control.
View Audit 39784
Finding 42999 (2022-004)
Material Weakness 2022
Gmg Community School District
IA
We have reviewed procedures and plan to make the necessary changes to improve internal control.
We have reviewed procedures and plan to make the necessary changes to improve internal control.
View Audit 39784
Rising for Justice, Inc.
DC
Procurement, Suspension & Debarment § 200.318 § 200.320
CAP
CAP
View Audit 40351
Finding 42997 (2022-001)
Material Weakness 2022
Connect Our Kids
VA
Reporting Material Weakness § 200.502 § 200.510
Views of Responsible Officials: Connect Our Kids acknowledges the findings of the audit and will take immediate corrective action. Planned Corrective Action: All accounts will be reconciled in a timely manner for the following fiscal year. The federal grant revenue and expenditure cutoff will be mai...
Views of Responsible Officials: Connect Our Kids acknowledges the findings of the audit and will take immediate corrective action. Planned Corrective Action: All accounts will be reconciled in a timely manner for the following fiscal year. The federal grant revenue and expenditure cutoff will be maintained for the end of the fiscal year with any adjustments for accrual purposes no later than January 31st of the following year. Responsible Official: Cara Dobbins, CFO Anticipated Completion Date: 9/30/2023
View Audit 40348
Montgomery Supported Housiing INC
TX
Reporting Internal Control / Segregation of Duties
Corrective action plan Audit Finding 2022-01: There was a shortfall in the monthly deposits to the replacement reserve due to the December 2022 deposit not being made in a timely manner. We have made up the shortfall in January 2023 and in the future, will ensure the monthly deposits are done in a t...
Corrective action plan Audit Finding 2022-01: There was a shortfall in the monthly deposits to the replacement reserve due to the December 2022 deposit not being made in a timely manner. We have made up the shortfall in January 2023 and in the future, will ensure the monthly deposits are done in a timely manner. Name and Title of contact person responsible for corrective action: Steve Colella, Making a Difference in Property Management, LLC Management Agent 6800 Park Ten Blvd, Ste 184-W San Antonio, TX 78213
View Audit 39818
Yorkville Community Unit School District 115
IL
Procedures will be followed to ensure that there is an additional review of the verification process.
Procedures will be followed to ensure that there is an additional review of the verification process.
View Audit 39779
Finding 42988 (2022-005)
Material Weakness 2022
Yorkville Community Unit School District 115
IL
Procurement, Suspension & Debarment
Management will establish procedures for tracking fixed assets purchased with federal funds.
Management will establish procedures for tracking fixed assets purchased with federal funds.
View Audit 39779
Yorkville Community Unit School District 115
IL
Management will reinforce procedures to ensure all grant reports are submitted by the required due date.
Management will reinforce procedures to ensure all grant reports are submitted by the required due date.
View Audit 39779
Finding 42985 (2022-001)
Material Weakness 2022
Chamberlain School District No. 7-1
SD
Internal Control / Segregation of Duties Material Weakness Reporting
The Chamberlain School District Business Manager, Michelle Willrodt, is the contact person responsible for the corrective action plan for this finding. Finding Number 2022-001 is due to the limited number of staff employed in the district's business office. Staffing the office at an efficient and ...
The Chamberlain School District Business Manager, Michelle Willrodt, is the contact person responsible for the corrective action plan for this finding. Finding Number 2022-001 is due to the limited number of staff employed in the district's business office. Staffing the office at an efficient and financially feasible level precludes the hiring of enough personnel to provide an ideal environment for internal controls. The district is aware of the continued weakness in internal controls and will continue to develop policies and procedures and provide on-going controls to reduce the risk.
View Audit 45463
Finding 42970 (2022-002)
Significant Deficiency 2022
Feeding South Florida, Inc.
FL
Procurement, Suspension & Debarment Eligibility
2021-01: Food Distribution Cluster ? ALN 10.565, 10.568, 10.569 Condition and Criteria: During the year, there was an increase in demand for food assistance in the community due to COVID-19. Due to staffing shortages and social distancing, the Organization implemented a simplified process to determ...
2021-01: Food Distribution Cluster ? ALN 10.565, 10.568, 10.569 Condition and Criteria: During the year, there was an increase in demand for food assistance in the community due to COVID-19. Due to staffing shortages and social distancing, the Organization implemented a simplified process to determine TEFAP eligibility for drive-through no-touch food distribution sites that distributed food from both governmental and other (donated or purchased) sources. Cause: The Organization has procedures in place to determine eligibility for TEFAP food recipients, however, the simplified application was not required for each participant receiving food from the drive through sites, and in some instances may not have collected enough information to determine eligibility in accordance with the income eligibility criteria established by the state agency. Effect: There is a risk that TEFAP food commodities were distributed to recipients who were not eligible to receive TEFAP foods. Recommendation: We recommend that the Organization implement a control process to ensure that the Organization?s forms contain sufficient information to determine eligibility in accordance with the criteria established by the state agency. Management?s Response: Drive through food recipients who did not declare TEFAP eligibility information or provided incomplete eligibility information on the simplified applications were provided food from other non-governmental sources. During fiscal year 2022, approximately 52 million of the 64 million pounds of food distributed was donated or purchased food. Effective October 2022, access to TEFAP food under the CARES Act was eliminated and the territories currently assigned to the Organization for TEFAP that contained mass distributions were also eliminated. This will remain the case for fiscal year 2023 and beyond.
View Audit 45461
Finding 42969 (2022-001)
Significant Deficiency 2022
Feeding South Florida, Inc.
FL
Reporting Equipment & Real Property Management
2020-01: Food Distribution Cluster ? ALN 10.565, 10.568, 10.569 Condition and Criteria: During the year, the Organization transitioned to a new inventory management system. As the Organization adjusted to the new system?s reporting capabilities, this transition led to delays in posting inventory-re...
2020-01: Food Distribution Cluster ? ALN 10.565, 10.568, 10.569 Condition and Criteria: During the year, the Organization transitioned to a new inventory management system. As the Organization adjusted to the new system?s reporting capabilities, this transition led to delays in posting inventory-related journal entries and reconciling inventory to the general ledger. In addition, there was an increase in the amount of time between when inventory receipts and distributions were posted to the Organization?s inventory management system and when they were posted to the Organization?s general ledger. Cause: The Organization?s inventory adjustments were not posted timely and monthly reconciliations of inventory to the general ledger were not performed. Effect: There is a risk that governmental food commodities may not be timely reported to the Food Nutrition service and restitution may not be made for losses. Recommendation: We recommend that the Organization perform a monthly reconciliation of its book inventory to the distributions report, receipt report, and inventory on-hand report from the inventory management system. We recommend that all inventory counts be reconciled to the book inventory and all inventory reconciliations be signed off by the VP of Finance and CEO. In addition, we recommend that inventory be tracked by federal program in order for management to accurately reconcile federal expenditures by program and that management continue to improve inventory related policies and procedures. Management?s Response: As inventory receipts and distributions revert to similar levels as those prior to the pandemic, the Organization has tightened controls over warehouse inventory counts including continued quarterly inventory, weekly cycle counts, and implementation of a new warehouse management system specifically tailored towards food banks. These improvements have been designed to prevent anomalies before they occur. Management is confident that inventory counts will continue to become more accurate throughout the current fiscal year and beyond.
View Audit 45461
Finding 42964 (2022-001)
Material Weakness 2022
Lyman School District No. 42-1
SD
Internal Control / Segregation of Duties Material Weakness Reporting
Renelle Uthe, Business Manager for the Lyman School District, is the contact person for this corrective action finding. Due to the size of the Lyman School District 42-1, we cannot staff at a level sufficient to provide an ideal environment for internal controls. We are aware of this problem and h...
Renelle Uthe, Business Manager for the Lyman School District, is the contact person for this corrective action finding. Due to the size of the Lyman School District 42-1, we cannot staff at a level sufficient to provide an ideal environment for internal controls. We are aware of this problem and have developed an Internal Control Policy to reduce the risk to an acceptable level.
View Audit 45457
Finding 42963 (2022-002)
Significant Deficiency 2022
East Newark Borough School District
NJ
Finding Category: The district should apply employee salaries to the grant budget line(s) in conjuction with the employees being compensated through the payroll system for their time and effort contributied to the program. In addition, the district should maintain documentation that shows the distri...
Finding Category: The district should apply employee salaries to the grant budget line(s) in conjuction with the employees being compensated through the payroll system for their time and effort contributied to the program. In addition, the district should maintain documentation that shows the distribution of salary and wages charged to grant awards based on actual employee activity as reflected in personnel activity reports, prepared after-the-fact, that include the total activity for which employees were compensated. Corrective Action Plan: The district will apply employee salaries to the grant budget line(s) in conjuction with the employees being compensated through the payroll system for their time and effort contributed to the program. In addition, the district will maintain documentation that shows the distribution of salary and wages charged to grant awards based on actual employee activity reports, prepared after-the-fact, that include the total activity for which employees were compensated. Method of Implementation: Employee salaries will be charged to the appropriate programs per payroll records. Any corrections/modifications will be properly documented. Person Responsible for Implementation: Interim Business Administrator/Board Secretary Date of Implementation: June 30, 2023
View Audit 40924
Invest Puerto Rico Inc.
PR
Reporting § 200.512
Finding Number: 2022-001 Management response: Management agrees with the finding. Invest Puerto Rico Inc. changed its financial reporting structure for the year ended June 30, 2022. The analysis and approval process took longer than expected due to the complexity of the subject matter. The financial...
Finding Number: 2022-001 Management response: Management agrees with the finding. Invest Puerto Rico Inc. changed its financial reporting structure for the year ended June 30, 2022. The analysis and approval process took longer than expected due to the complexity of the subject matter. The financial statements were approved by Invest Puerto Rico Inc.?s Board of Directors on May 12, 2023. Corrective action plan: The Board of Directors issued two resolutions to approve the financial statements under the new reporting methodology for the year ended June 30, 2022, and the forthcoming years. No changes are expected in the future. Contact person: Astrid Navarro, Chief Financial Officer Expected completion date: The financial statements will be issued before May 31st, 2023, and requirements will be completed by June 30, 2023.
View Audit 48449
Commissioners of St. Mary's County
MD
Reporting Matching / Level of Effort / Earmarking Internal Control / Segregation of Duties § 200.303
Finding 2022-001 Planned Corrective Action: The grant management duties will be assigned to more than one person to avoid late reports being submitted in the future. Additionally, more than one staff member in Department of Public Works (DPWT) will have the ability to submit reports in the event th...
Finding 2022-001 Planned Corrective Action: The grant management duties will be assigned to more than one person to avoid late reports being submitted in the future. Additionally, more than one staff member in Department of Public Works (DPWT) will have the ability to submit reports in the event the lead grants manager is unavailable. If future reports are expected to be late, the Deputy Director of Finance will be notified as to why the report is late. Name of Contact Person: James Gotsch, Director/Department Head Anticipated Completion Date: The above actions will be implemented before the next quarterly report is due ? by April 30, 2023. The additional assigned staff member(s) for the above noted responsibilities will be reported to the Deputy Director of Finance and Chief Financial Officer by April 30, 2023.
View Audit 43882
Kenyon Terrace Apartments, Inc.
RI
HUD Housing Programs
Kenyon Terrace Apartments, Inc. Corrective Action Plan December 31, 2022 Finding 2022-001- No single audit clearinghouse filings for 2020-2021. Corrective action ? we have contacted the prior auditor and they completed their part of the submission and the filings have been completed and submitted....
Kenyon Terrace Apartments, Inc. Corrective Action Plan December 31, 2022 Finding 2022-001- No single audit clearinghouse filings for 2020-2021. Corrective action ? we have contacted the prior auditor and they completed their part of the submission and the filings have been completed and submitted. Responsible party: Linda Ward President 401-942-9044
View Audit 39673
Finding 42955 (2022-001)
Significant Deficiency 2022
Flagler College, Inc.
FL
Matching / Level of Effort / Earmarking Significant Deficiency
2022-001 Educational Stabilization Fund ? Earmarking ? HEERF earmarking requirements. Recommendation: We recommend that the College monitor the earmarking requirements of all grants, to ensure compliance. Explanation of disagreement with audit finding: There is no disagreement with the audit finding...
2022-001 Educational Stabilization Fund ? Earmarking ? HEERF earmarking requirements. Recommendation: We recommend that the College monitor the earmarking requirements of all grants, to ensure compliance. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: The finding was caused by improper reporting of items earmarked per requirements. Accounting personnel will review grant/award contracts and associated standards in order to create necessary tracking documents to be submitted to individual responsible for grant/award reporting. Flagler is in the process of hiring a dedicated Grants & Compliance Manager that will be responsible for organizing and tracking requirements moving forward. Name(s) of the contact person(s) responsible for corrective action: Stacey Matthews and Tiffany Moore Planned completion date for corrective action plan: March 23, 2023 reporting on earmarking correction; implementation upon next award
View Audit 40194
Finding 42954 (2022-002)
Significant Deficiency 2022
Flagler College, Inc.
FL
Reporting Significant Deficiency Matching / Level of Effort / Earmarking § 200.303
2022-002 Educational Stabilization Fund ? Reporting ? HEERF reporting requirements. Recommendation: We recommend that the College review their reporting policies and procedures to ensure accurate and timely reporting. Explanation of disagreement with audit finding: There is no disagreement with the ...
2022-002 Educational Stabilization Fund ? Reporting ? HEERF reporting requirements. Recommendation: We recommend that the College review their reporting policies and procedures to ensure accurate and timely reporting. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: Flagler is in the process of hiring a dedicated Grants & Compliance Manager that will be responsible for organizing and submitting reporting requirements moving forward. In the meantime, preparing of reporting will be completed, reviewed and published by current accounting personnel based on a reporting schedule created upon review of the award documents and related standards. Name(s) of the contact person(s) responsible for corrective action: Stacey Matthews and Tiffany Moore Planned completion date for corrective action plan: March 23, 2023
View Audit 40194
Finding 42953 (2022-001)
Material Weakness 2022
Blossom Village Housing Development Fund Corporation
NY
HUD Housing Programs Eligibility Reporting
2022-001: Section 811, Assistance Listing No. 14.181 Three tenant files were selected for testing and the required documentation to determine eligibility, as required by the HUD regulations, could not be located as follows: ? 2 files were missing Form HUD-50059, Owner?s Certification of Compliance...
2022-001: Section 811, Assistance Listing No. 14.181 Three tenant files were selected for testing and the required documentation to determine eligibility, as required by the HUD regulations, could not be located as follows: ? 2 files were missing Form HUD-50059, Owner?s Certification of Compliance ? 2 files were missing the move-in and move-out inspection forms Recommendation: We recommend the Corporation establish procedures for maintaining tenant files to comply with HUD requirements for verification of tenant information, as required. Action Taken: Management agrees with the recommendation and will establish procedures with the managing agent to ensure all tenant files are maintained in accordance with HUD regulations.
View Audit 39685
Finding 42952 (2022-002)
Significant Deficiency 2022
Suwannee County District School Board
FL
Student Financial Aid Reporting Subrecipient Monitoring
In response to Federal Award Finding 2022-002, updates to the National Student Loan Data System (NSLDS) will occur monthly to reflect Federal Financial Aid enrollment status changes and include the following procedures: 1) Financial Aid Coo...
In response to Federal Award Finding 2022-002, updates to the National Student Loan Data System (NSLDS) will occur monthly to reflect Federal Financial Aid enrollment status changes and include the following procedures: 1) Financial Aid Coordinator will review enrollment roster on NSLDS monthly for accuracy, print and sign monthly report. a. A monthly enrollment report will be pulled and cross-referenced with NSLDS Certification Report by additional Student Services staff member. b. If student data is missing or incorrect, the Financial Aid Coordinator will contact NSLDS to address. Missing or incorrect data will be reported to the Student Services Coordinator and Director in writing. 2) Financial Aid Coordinator will identify due dates to ensure compliance for 15 day window for reporting and maintain a calendar noting load dates to ensure deadlines are met. 3) Financial Aid Coordinator will submit monthly report to Student Services Coordinator for review. 4) Instructors will receive additional training addressing submittal of timely withdrawal forms. 5) Student enrollment status change will be updated upon receipt of student withdrawal form. Copies of the withdrawal form and status change will be placed in student's financial file. 6) Student Services Coordinator will review withdrawal form and status change documentation for reporting accuracy and timeliness, sign and date copy of status change form. Data between FOCUS Postsecondary Student Data System and NSLDS will be compared to ensure accuracy. The procedures noted above will ensure timely updates and accuracy in the National Student Loan Data System. The Financial Aid Coordinator will finalize all edits.
View Audit 40244
Finding 42951 (2022-001)
Significant Deficiency 2022
Suwannee County District School Board
FL
Internal Control / Segregation of Duties
In response to Federal Award Finding 2022-001, the Suwannee County School District will ensure each high school principal designates an onsite person to process all student withdrawals. This designee will be responsible for asking the parent/guardian to complete the entire Letter of Intent for home...
In response to Federal Award Finding 2022-001, the Suwannee County School District will ensure each high school principal designates an onsite person to process all student withdrawals. This designee will be responsible for asking the parent/guardian to complete the entire Letter of Intent for home education at the time of the withdrawal. Upon completion of the Letter of Intent, it will be scanned to the Coordinator of Home Education for processing. The Coordinator of Home Education will contact the parent/guardian to help assist with the transition and request any additional information, if required.
View Audit 40244
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