Finding 7788 (2022-006)

U.S. Department of the Treasury Passed through State of Arizona, Maricopa County (Maricopa County), Federal Financial Assistance Listing #21.027, PE386182260A4 2022, Coronavirus State and Local Fiscal Recovery Funds Reporting Material Weakness in Internal Control over Compliance and Material Noncompliance Criteria: 2 CFR 200.303(a) establishes that the auditee must establish and maintain effective internal controls over the federal awards that provide assurance that the entity is managing the federal awards in compliance with federal statutes, regulations, and the conditions of the federal award. 2 CFR 200.327 and 2 CFR 200.328 require the auditee to collect financial information and monitor its activities under federal awards to assure compliance with applicable federal requirements, to assure performance expectations are being achieved, and to report these items in accordance with program requirements. The Foundation is required to submit quarterly performance reports. Reports should be prepared complete, accurate, and in accordance with the required basis for reporting, submitted timely with the terms of the grant award, and reviewed by an individual prior to submission to ensure accuracy. Condition: Although the reports were reviewed in accordance with internal controls, the review process did not properly identify on two out of the two reports tested that they were submitted with inaccurate information. Supporting documentation for the reports submitted used budgeted expensed amounts, not actual, and the budgeted expensed amounts for the period did not agree to amounts reported. Cause: The Organization has limited staffing and did not have proper controls in place relating to review of information included in reports to ensure completeness and accuracy. Effect: Inaccurate information may be provided to the grantor regarding performance of the Foundation. Questioned Costs: None reported. Context: A nonstatistical sample of 2 out of 4 reports submitted were selected for testing. Repeat Finding from Prior Years: No Recommendation: We recommend the Foundation’s management routinely review and consider modifications that would strengthen the internal controls surrounding the reporting process, recordkeeping, and the management thereof. Specifically, management should ensure that financial records are such to provide actual amounts of grant expenditures incurred for reporting purposes at required reporting dates, and that the review control ensures that reports provided to grantors agree with internal financial records. Views of Responsible Officials: Management agrees with the finding.