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Corrective Action Plans

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Finding 61682 (2022-003)
Significant Deficiency 2022
United Way of King County
WA
Reporting Allowable Costs / Cost Principles Significant Deficiency
Recommendation: We recommend the Organization enforce its policies and procedures around review of reports. Corrective Action: Management agrees with the recommendation. Program management will review existing process to ensure adequate review and documentation of review of funder reports. Person(s)...
Recommendation: We recommend the Organization enforce its policies and procedures around review of reports. Corrective Action: Management agrees with the recommendation. Program management will review existing process to ensure adequate review and documentation of review of funder reports. Person(s) Responsible for Corrective Action: Associate Director, Ending Poverty Anticipated Completion Date: March 31, 2023
View Audit 56963
Finding 61681 (2022-002)
Significant Deficiency 2022
United Way of King County
WA
Special Tests & Provisions Allowable Costs / Cost Principles Significant Deficiency
Recommendation: We recommend the organization enforce its policies for retention and review of records for each person enrolled in the program and strengthen review of payroll for the underlying records. Corrective Action: Management agrees with the recommendation. Corrective action taken includes p...
Recommendation: We recommend the organization enforce its policies for retention and review of records for each person enrolled in the program and strengthen review of payroll for the underlying records. Corrective Action: Management agrees with the recommendation. Corrective action taken includes preparation of and communication of standard operating procedures for enrollment, payroll set up, and member service agreement document review and retention. In addition, program management staff will conduct a secondary review of biweekly program payroll prior to submission, to ensure wage rate compliance with member service agreements. Person(s) Responsible for Corrective Action: Associate Director, Human Resources; Associate Director, Ending Poverty Anticipated Completion Date: March 31, 2023
View Audit 56963
Finding 61678 (2022-002)
Material Weakness 2022
St. Sharbel's Maronite Housing Corporation Project No. 072-11136ref
IL
Internal Control / Segregation of Duties
Finding No. 2022-002 ? Preparation of Financial Statements Jeff Cottingham, Management agent and Father Elia, sponsor of project will continue to monitor financial reports and accounting information as correction is not practical.
Finding No. 2022-002 ? Preparation of Financial Statements Jeff Cottingham, Management agent and Father Elia, sponsor of project will continue to monitor financial reports and accounting information as correction is not practical.
View Audit 56957
Finding 61677 (2022-001)
Material Weakness 2022
St. Sharbel's Maronite Housing Corporation Project No. 072-11136ref
IL
HUD Housing Programs Procurement, Suspension & Debarment Internal Control / Segregation of Duties
Finding No. 2022-001 ? Segregation of Duties Jeff Cottingham, Management agent and Father Elia, sponsor of project, will be responsible for monitoring monthly financial results and accounting information as correction is not practical.
Finding No. 2022-001 ? Segregation of Duties Jeff Cottingham, Management agent and Father Elia, sponsor of project, will be responsible for monitoring monthly financial results and accounting information as correction is not practical.
View Audit 56957
Finding 61674 (2022-004)
Material Weakness 2022
Rudd-Rockford-Marble Rock Community School District
IA
Cash Management Reporting
We have reviewed procedures and will be having meal counts reviewed by an independent employee prior to report submission to the State of Iowa for reimbursement.
We have reviewed procedures and will be having meal counts reviewed by an independent employee prior to report submission to the State of Iowa for reimbursement.
View Audit 56904
Finding 61673 (2022-003)
Material Weakness 2022
Rudd-Rockford-Marble Rock Community School District
IA
We have reviewed procedures and plan to make the necessary changes to improve internal control.
We have reviewed procedures and plan to make the necessary changes to improve internal control.
View Audit 56904
Grants Good Samaritan Hsg Dba Casa Del Malpais 116-Ee010
CA
Questioned Costs Procurement, Suspension & Debarment HUD Housing Programs
Grants Good Samaritan Housing, Inc. respectfully submits the following Corrective Action Plan for the year ended December 31, 2022. Name and address of the independent public accounting firm who conducted the related audit: Comer, Nowling And Associates, P.C. 10475 Crosspoint Boulevard, Suite 200 In...
Grants Good Samaritan Housing, Inc. respectfully submits the following Corrective Action Plan for the year ended December 31, 2022. Name and address of the independent public accounting firm who conducted the related audit: Comer, Nowling And Associates, P.C. 10475 Crosspoint Boulevard, Suite 200 Indianapolis, Indiana 46256 Finding 2022-001 Corrective Action Planned ? A retroactive suspension of deposits has been submitted to HUD for the period June 1, 2022 through November 30, 2022. If the retroactive suspension of deposits is not approved by HUD, management will continue to deposit R4R funds during the current R4R suspension until $11,652 is deposited into replacement reserve. This should be by 5/2023. Contact Person(s) Responsible ? Darren Wilde, Controller Anticipated Completion Date ? March 2023 Auditee Disagreements ? N/A This corrective action plan was prepared by California Commercial Investment Group, Inc., the management company, on behalf of Grants Good Samaritan Housing, Inc.. _______________________________ Darren Wilde, Controller California Commercial Investment Group, Inc. 4530 East Thousand Oaks Blvd., Suite 100 Westlake Village, CA 91362 805-495-8400
View Audit 56897 Questioned Costs: $1
Finding 61669 (2022-002)
Significant Deficiency 2022
Southern Oregon University
OR
Matching / Level of Effort / Earmarking § 200.303
Recommendation: We recommend that the University continue to review their reporting policies and procedures to ensure accurate and timely reporting. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action planned in response to finding: SOU has updated...
Recommendation: We recommend that the University continue to review their reporting policies and procedures to ensure accurate and timely reporting. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action planned in response to finding: SOU has updated our processing timeline and our policies to reflect the need for reporting in accordance with Department of Education regulations. Name of the contact person responsible for corrective action Agnes Maina, Director of Business Services & Controller Planned completion date for corrective action plan: June 30, 2023.
View Audit 56895
Finding 61668 (2022-001)
Significant Deficiency 2022
Baker Park, Inc.
MN
HUD Housing Programs Internal Control / Segregation of Duties Procurement, Suspension & Debarment
Finding 2022-001 Federal Agency Name: U.S. Department of Housing and Urban Development Program Name: Mortgage Insurance for the Purchase or Refinancing of Existing Multifamily Housing Projects ? Section 223f Federal Financial Assistance Listing #14.155 Finding Summary: Tenant file testing identifie...
Finding 2022-001 Federal Agency Name: U.S. Department of Housing and Urban Development Program Name: Mortgage Insurance for the Purchase or Refinancing of Existing Multifamily Housing Projects ? Section 223f Federal Financial Assistance Listing #14.155 Finding Summary: Tenant file testing identified one exception where a tenant?s medical expenses were incorrectly calculated. Responsible Individuals: Shane Knutson, Director, Senior Living Operations Corrective Action Plan: We will review our procedures with applicable employees to ensure compliance with designed controls. Anticipated Correction Date: April 30, 2023
View Audit 50461
Ferndale Area School District
PA
Questioned Costs Allowable Costs / Cost Principles Cash Management
"See Corrective Action Plan for chart/table"The District relied on hard-coded indirect rates that were present in the iGrants claiming system, without the knowledge that OSPI is not able to update indirect rates in iGrant claim system for multi-year grants. To correct this issue, the Grants Speciali...
"See Corrective Action Plan for chart/table"The District relied on hard-coded indirect rates that were present in the iGrants claiming system, without the knowledge that OSPI is not able to update indirect rates in iGrant claim system for multi-year grants. To correct this issue, the Grants Specialist will review indirect rates at the time claims are processed and base the indirect claims on the posted indirect rates, not the hard-coded rate in the iGrants claim system. All grant claims are reviewed by the Director. As part of this review process, the Director will compare the indirect rates on the claims with the actual posted indirect rates, not the rates hard-coded in the iGrants claim system, to ensure accuracy. This issue is fully resolved as of April 1, 2023.
View Audit 50129 Questioned Costs: $1
Finding 61634 (2022-003)
Significant Deficiency 2022
Borough of Lititz
PA
Procurement, Suspension & Debarment
Management Response: The Borough will prepare the required procurement policies as soon as possible.
Management Response: The Borough will prepare the required procurement policies as soon as possible.
View Audit 57183
Finding 61633 (2022-002)
Significant Deficiency 2022
Mid-South Food Bank
TN
Reporting Significant Deficiency Internal Control / Segregation of Duties
2022-002: Significant Deficiency ? Reporting ? Relating to the Emergency Food Assistance Program ? Commodities (10.569) ? this is a repeat finding of prior year finding 2021-002 This deficiency is primarily due to vacancies of certain key positions within Operations, compounded by a general lack of...
2022-002: Significant Deficiency ? Reporting ? Relating to the Emergency Food Assistance Program ? Commodities (10.569) ? this is a repeat finding of prior year finding 2021-002 This deficiency is primarily due to vacancies of certain key positions within Operations, compounded by a general lack of necessary cross-training hampered by those vacancies. Because of this in-part, full workloads of our existing Operations staff are common, and in order for our Operations staff to have and be assured the necessary time to successfully perform and complete their day-to-day operational responsibilities, these particular monthly reporting deadlines have unfortunately been missed on occasion. Additionally, because of our desire to submit accurate reports, several times the reconciliation of inventory took greater than 10 days. We continually attempt to submit all of our monthly reporting to the Tennessee Department of Agriculture prior to the 10-business day deadline and consider any missed deadlines as undesirable. It is the responsibility of the COO to fill key open positions, train and cross-train Operations staff to ensure that this particular reporting, and Operations reporting in general, is performed timely and accurately.Anticipated completion date: The corrective controls and procedures were collectively completed, which includes having one staff member responsible for filing the report monthly, checked for accuracy by the COO, and have two additional staff members trained as backups, and put in place February 1, 2023 and are ready for the next fiscal year close. Responsible Official: Scott Fortin, COO (901-373-0437)
View Audit 57182
Arthur Cusd #305
IL
Equipment & Real Property Management § 200.313
Finding No.: 2022-_ 004__ Condition: The District's property records did not include serial numbers for equipment purchased with Education Stabilization Funding. Plan: The District will assign an employee independent of the preparer, preferably with knowledge of applica...
Finding No.: 2022-_ 004__ Condition: The District's property records did not include serial numbers for equipment purchased with Education Stabilization Funding. Plan: The District will assign an employee independent of the preparer, preferably with knowledge of applicable federal grant expenditures, to review the District's property records on a periodic basis to ensure the listing meets the requirements of 2 CFR section 200.313(d)(1). Anticipated Date of Completion: 06/30/2023 Name of Contact Person: Shannon Cheek Management Response: Management will implement the corrective action plan for the year ended June 30, 2023.
View Audit 57180
Finding 61630 (2022-001)
Significant Deficiency 2022
Newton County Board of Education
GA
Questioned Costs Allowable Costs / Cost Principles Procurement, Suspension & Debarment § 200.303 § 200.318 § 200.403 § 200.404
Corrective Action Plan - FEDERAL AWARD FINDINGS AND QUESTIONED COSTS FA 2022-001 Improve Controls over Federal Expenditures Compliance Requirement: Activities Allowed or Unallowed Allowable Costs/Cost Principles Procurement and Suspension and De...
Corrective Action Plan - FEDERAL AWARD FINDINGS AND QUESTIONED COSTS FA 2022-001 Improve Controls over Federal Expenditures Compliance Requirement: Activities Allowed or Unallowed Allowable Costs/Cost Principles Procurement and Suspension and Debarment Internal Control Impact: Significant Deficiency Compliance Impact: Nonmaterial Noncompliance Federal Awarding Agency: U.S. Department of Education Pass-Through Entity: Georgia Department of Education Assistance Listing Number and Title: COVID-19 - 84.425D - Elementary and Secondary School Emergency Relief Fund COVID-19 - 84.425U - American Rescue Plan Elementary And Secondary School Emergency Relief Fund Federal Award Number: S425D200012 (Year: 2020), S425D210012 (Year: 2021) S45U210012 (Year: 2021) Questioned Costs: $221,797 Repeat of Prior Year Finding: None Description: The policies and procedures of the School District were insufficient to provide adequate internal controls over expenditures as it relates to the Elementary and Secondary School Emergency Relief Fund program. Corrective Action Plans: Newton County Board of Education will amend contracts with appropriate vendors to ensure that the proper verbiage is contained for us of federal funds. The School District will monitor contracts to ensure that all expenditures meet compliance requirements for the ESSER federal program. Estimated Completion Date: June 30, 2023 Contact Person: Erica Robinson Telephone: 770-787-1330 Email: robinson.erica@newton.k12.ga.us
View Audit 57179 Questioned Costs: $1
Finding 61628 (2022-001)
Significant Deficiency 2022
The Rodney Scheel House Foundation, Ltd.
WI
HUD Housing Programs Cash Management
Finding 2022-001 ? Replacement and Residual Reserve Submissions Corrective Action Plan The Rodney Scheel House Foundation, Ltd. will review their policies and procedures surrounding replacement reserve and residual receipts reserve cash remittances to the reserve bank accounts within the required H...
Finding 2022-001 ? Replacement and Residual Reserve Submissions Corrective Action Plan The Rodney Scheel House Foundation, Ltd. will review their policies and procedures surrounding replacement reserve and residual receipts reserve cash remittances to the reserve bank accounts within the required HUD timeframes. The Foundation will discuss requirements with the new property management company that became responsible for property management effective January 1, 2023. Person(s) Responsible: Kendra Eppler, Nicole Solheim, Curt Peerenboom Timing for Implementation: Immediate
View Audit 57108
Finding 61624 (2022-003)
Significant Deficiency 2022
Maniilaq Association
AK
Eligibility Significant Deficiency
Finding 2022-003 Eligibility - Noncompliance and Significant Deficiency in Internal Control Over Compliance Planned Corrective Actions: Historical documentation on patient eligibility for IHS beneficiary status residing in paper financial files (in use at the time of roll and scroll registration) wi...
Finding 2022-003 Eligibility - Noncompliance and Significant Deficiency in Internal Control Over Compliance Planned Corrective Actions: Historical documentation on patient eligibility for IHS beneficiary status residing in paper financial files (in use at the time of roll and scroll registration) will be scanned in the BMW registration system making them a permanent part of the patients? electronic health record. Registration staff is requesting beneficiary identification at the time of registration for all patients that do not have it in their EHR. Project is ongoing. Monthly audits of the elements of registration, including documentation of beneficiary status will be conducted to ensure continual compliance. Individual(s) Responsible for Corrective Action Plan Kandy Barlow VP of Health Services 907-442-7385 Anticipated Completion Date: March 31, 2023
View Audit 56992
Finding 61622 (2022-004)
Significant Deficiency 2022
Maniilaq Association
AK
Allowable Costs / Cost Principles Internal Control / Segregation of Duties Significant Deficiency § 200.303
Finding 2022-004 Activities Allowed or Unallowed and Allowable Costs/Cost Principles ? Significant Deficiency in Internal Control Over Compliance Planned Corrective Actions: The Association will ensure that the proper internal control procedures over timesheets review and approval process are in pla...
Finding 2022-004 Activities Allowed or Unallowed and Allowable Costs/Cost Principles ? Significant Deficiency in Internal Control Over Compliance Planned Corrective Actions: The Association will ensure that the proper internal control procedures over timesheets review and approval process are in place before the timesheets are submitted to payroll for processing. Individual(s) Responsible for Corrective Action Plan Angela Joule HR Director 907-442-7899 Anticipated Completion Date: March 31, 2023
View Audit 56992
Senior Citizens Housing Development Corporation of Washington
FL
HUD Housing Programs Eligibility Reporting
Oversight Agency for Audit, Senior Citizens Housing Development Corporation of Washington respectfully submits the following corrective action plan for the year ended December 31, 2022. Name and address of independent public accounting firm: Bellows Associates, P.A., 5401 N University Drive, Suite 2...
Oversight Agency for Audit, Senior Citizens Housing Development Corporation of Washington respectfully submits the following corrective action plan for the year ended December 31, 2022. Name and address of independent public accounting firm: Bellows Associates, P.A., 5401 N University Drive, Suite 201, Coral Springs, Florida 33067. Audit period: January 1, 2022 through December 31, 2022 The finding from the December 31, 2022 schedule of findings and questioned costs is discussed below. The finding is numbered consistently with the number in the schedule. SECTION III - FINDINGS AND QUESTIONED COSTS ? MAJOR FEDERAL AWARD PROGRAMS AUDIT FINDING No. 2022-001: Section 207/223(f) Mortgage Insurance for the Refinance of Existing Multifamily Housing Projects, CDFA 14.155 Recommendation: The Project should implement procedures to ensure that required documentation is obtained prior to acceptance and maintained in the tenant files. Action Taken: Training has been conducted with current and new staff on proper applicant screening procedures and procedures for executing the Pet Policy Lease Addendum. Follow up will be done periodically to ensure procedures are followed and documents maintained in tenant files. If the Oversight Agency for Audit has questions regarding the plan, please call Christine Harris at 954-835-9200. Sincerely yours, Christine Harris Accounting Manager
View Audit 56991
Finding 61620 (2022-001)
Material Weakness 2022
Many Farms Community School, Inc.
AZ
Cash Management Reporting Internal Control / Segregation of Duties
MANY FARMS COMMUNITY SCHOOL, INC. CORRECTIVE ACTION PLAN FOR THE YEAR ENDED JUNE 30, 2022 2022-001 Internal Control over Financial Close and Reporting (Material Weakness) - Repeated &Modified (Prior Year Finding 2021-001) Federal program information Funding agencies: U.S. Department of the Inter...
MANY FARMS COMMUNITY SCHOOL, INC. CORRECTIVE ACTION PLAN FOR THE YEAR ENDED JUNE 30, 2022 2022-001 Internal Control over Financial Close and Reporting (Material Weakness) - Repeated &Modified (Prior Year Finding 2021-001) Federal program information Funding agencies: U.S. Department of the Interior; U.S. Department of Education Title: Indian school equalization program (ISEP); Administrative Cost Grants for Indian Schools; Indian Education Facilities; Title I Grants to Local Agencies; Coronavirus Response and Relief Assistance Listing Numbers: 15.042 Award year: 07/01/2021 - 06/30/2022 Award number: A19AV00941 Management Response: The School did not have a Business Manager or Principal for the full fiscal year and has experienced turnover in other positions as well. The school has hired two (2) Business Managers on a short-term contract and full time contract. During the interim period, the Business Manager position was vacant until December 19, 2022. The administration agrees with the finding and with the newly hired Business Manager will devote time to evaluate adequate internal controls and procedures to ensure timely and accurate financial statements and supporting schedules and to ensure timely financial compliance requirements are met. ? All liability accounts will be reconciled at year end. ? Cash deposits will be made into the correct cash accounts and accounts reconciled. ? The School?s financial policy, updated in December of 2021, will be revised annually to ensure internal controls are identified and procedures are in place for timely and accurate recording of revenue and expenditures. ? The Organizational Structure will be revised to ensure the internal controls are met within the Business Office. ? The Principal and key staff will establish ad team to review and update the School's financial policies. Anticipated Completion Date: June 2023 Responsible Party: School Principal, Leon Oosahwe; Business Manager, Ernest Sakeva
View Audit 56744
Finding 61616 (2022-002)
Significant Deficiency 2022
Central Virginia Partnership for Economic Development
VA
Internal Control / Segregation of Duties Allowable Costs / Cost Principles Reporting
SEGREGATION OF DUTIES: The Organization concurs with the findings. The Organization has determined it is staffed appropriately given the resources available and will continue to look for new opportunities to address these findings.
SEGREGATION OF DUTIES: The Organization concurs with the findings. The Organization has determined it is staffed appropriately given the resources available and will continue to look for new opportunities to address these findings.
View Audit 56875
Finding 61615 (2022-001)
Significant Deficiency 2022
Health Department of Northwest Michigan
MI
Reporting Significant Deficiency Internal Control / Segregation of Duties
Management's Response and Planned Corrective Action: The Health Department of Northwest Michigan will review and follow any instructions and guidance available in any instances we are required to file within the Provider Relief Funding Portal. Responsible Party for Corrective Action: Shannon Klownow...
Management's Response and Planned Corrective Action: The Health Department of Northwest Michigan will review and follow any instructions and guidance available in any instances we are required to file within the Provider Relief Funding Portal. Responsible Party for Corrective Action: Shannon Klownowski, Chief Financial and Administrative Officer Anticipated Completion Date: January 2023
View Audit 56873
Finding 61610 (2022-005)
Significant Deficiency 2022
Continuum of Care, Inc. and Affiliates
CT
Significant Deficiency Internal Control / Segregation of Duties
Supportive Housing for Persons With Disabilities ? Assistance Listing No. 14.181 Criteria or Specific Requirement: According to the client's internal control over payroll disbursements, hourly employees must maintain timesheets which are approved and signed by the property manager. Condition: Upon...
Supportive Housing for Persons With Disabilities ? Assistance Listing No. 14.181 Criteria or Specific Requirement: According to the client's internal control over payroll disbursements, hourly employees must maintain timesheets which are approved and signed by the property manager. Condition: Upon performing testing over payroll disbursements, we noted that there was no approval of the timesheet for one of the payroll disbursements tested. Questioned costs: None Context: The timesheet for 1 out of 5 payroll disbursements tested was not properly approved by the property manager. Cause: Turnover of property manager at the property management company and weaknesses in internal controls over payroll disbursements. Effect: There is no evidence of proper approval of payroll disbursement. Repeat Finding: No Recommendation: We recommend that management strengthen controls over review of payroll. Views of Responsible Officials: There is no disagreement with the audit finding. Action taken in response to finding: Property manager is implementing review prior to payroll disbursement. Name of the contact person responsible for corrective action: Angela Westwood, CFO Planned completion date for corrective action plan: Already implemented as of 7/1/23
View Audit 56859
Finding 61609 (2022-004)
Significant Deficiency 2022
Continuum of Care, Inc. and Affiliates
CT
HUD Housing Programs Significant Deficiency Internal Control / Segregation of Duties
Supportive Housing for Persons With Disabilities ? Assistance Listing No. 14.181 Criteria or Specific Requirement: All disbursements from the reserve must be approved by HUD and made for the approved purpose (24 CFR section 891.405). Condition: Upon performing testing over replacement reserve disb...
Supportive Housing for Persons With Disabilities ? Assistance Listing No. 14.181 Criteria or Specific Requirement: All disbursements from the reserve must be approved by HUD and made for the approved purpose (24 CFR section 891.405). Condition: Upon performing testing over replacement reserve disbursements, we noted that one invoice was included in two different disbursement requests to HUD. Questioned costs: $1,436 Context: One of the invoice tested of $1,436 was included in two different disbursement requests to HUD. Cause: Turnover of property manager at the property management company and weaknesses in internal controls over replacement reserve disbursement. Effect: Disbursements made out of the replacement reserve included an invoice of $1,436 that was already included in previous disbursement request and was reimbursed twice. Repeat Finding: No Recommendation: We recommend that management strengthen controls over review of replacement reserve disbursement requests. Views of Responsible Officials: There is no disagreement with the audit finding. Action taken in response to finding: Property management is increasing staff to properly comply with all regulations. Name of the contact person responsible for corrective action: Angela Westwood, CFO Planned completion date for corrective action plan: Immediate going forward.
View Audit 56859
Finding 61608 (2022-003)
Material Weakness 2022
Continuum of Care, Inc. and Affiliates
CT
Eligibility HUD Housing Programs Material Weakness
Supportive Housing for Persons With Disabilities ? Assistance Listing No. 14.181 Criteria or Specific Requirement: Section 811 of the National Affordable Housing Act provides funding for housing for persons with disabilities. To qualify as disabled, the household must consist of at least one perso...
Supportive Housing for Persons With Disabilities ? Assistance Listing No. 14.181 Criteria or Specific Requirement: Section 811 of the National Affordable Housing Act provides funding for housing for persons with disabilities. To qualify as disabled, the household must consist of at least one person who is an adult (18 years or older) with a disability, two or more persons with disabilities living together, or a surviving household member under certain circumstances (42 USC 1437a(b)(3); 24 CFR section 891.505). Residents must also qualify as very low-income households to be eligible (42USC 8013). Condition: Upon performing testing over tenant eligibility, we noted that the eligibility documentation for one of the tenants was missing and could not be located. Questioned costs: None Context: Eligibility documentation for 1 out of 5 tenants tested was missing. Cause: Turnover of property manager at the property management company and weaknesses in internal controls over tenant eligibility documentation. Effect: There is no evidence that review of tenant's eligibility was performed. Tenant could be ineligible. Repeat Finding: No Recommendation: We recommend that management strengthen controls over review and retention of tenant eligibility files. Views of Responsible Officials: There is no disagreement with the audit finding. Action taken in response to finding: Property sponsor and manager reviewing and updating records currently. Name of the contact person responsible for corrective action: Angela Westwood, CFO Planned completion date for corrective action plan: Completion by 6/1/23
View Audit 56859
Finding 61607 (2022-002)
Material Weakness 2022
Continuum of Care, Inc. and Affiliates
CT
Eligibility Material Weakness Reporting
Supportive Housing for Persons With Disabilities ? Assistance Listing No. 14.181 Criteria or Specific Requirement: As per 24 CFR 891.410 Selection and Admission of Tenants, the owner must reexamine the income and composition of the household at least every 12 months. Upon verification of the inform...
Supportive Housing for Persons With Disabilities ? Assistance Listing No. 14.181 Criteria or Specific Requirement: As per 24 CFR 891.410 Selection and Admission of Tenants, the owner must reexamine the income and composition of the household at least every 12 months. Upon verification of the information, the Owner must make appropriate adjustments in the total tenant payment in accordance with federal regulations and must determine whether the household unit size is still appropriate. Condition: Upon performing testing over tenant rent and eligibility, we noted that annual recertifications were not completed timely. Questioned costs: None Context: Annual recertifications for 3 out of 5 tenants tested were not performed. Cause: Turnover of property manager at the property management company and weaknesses in internal controls over timely completion of tenant annual recertifications. Effect: Untimely performance of required annual recertifications could affect the household?s eligibility for project rental assistance payments. Repeat Finding: Yes Recommendation: We recommend that all required annual recertifications be completed timely. Views of Responsible Officials: There is no disagreement with the audit finding. Action taken in response to finding: Sponsor has requested a meeting with senior property management team to discuss lack of transparency with problems in this area. We are in the process of obtaining a current list of clients and their recertification dates. We will monitor monthly and follow up with management company and help from case managers to work with tenants to provide the needed information. Property management has new hires in the pipeline that should be up and running no later than 4/1/2023 to help mitigate the issues. Name of the contact person responsible for corrective action: Angela Westwood, CFO Planned completion date for corrective action plan: Immediately
View Audit 56859
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