Corrective Action Plans

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The district does not feel a corrective action plan is needed. District staff provided reports in the same timeframe as previous audits and has never been late in the submission of our Single Audit Report to the Federal Audit Clearinghouse. The first draft of the Audit Report which included the Sing...
The district does not feel a corrective action plan is needed. District staff provided reports in the same timeframe as previous audits and has never been late in the submission of our Single Audit Report to the Federal Audit Clearinghouse. The first draft of the Audit Report which included the Single Audit Supplement was emailed to the district on June 19, 2023.
2022-003 Student Financial Assistance Cluster ? Assistance Listing No. Various Recommendation: We recommend the University should implement a procedure to ensure federal aid drawn down are accounted for timely and returned within 3 days. Explanation of disagreement with audit finding: There is no di...
2022-003 Student Financial Assistance Cluster ? Assistance Listing No. Various Recommendation: We recommend the University should implement a procedure to ensure federal aid drawn down are accounted for timely and returned within 3 days. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: The Financial Aid Department works closely with the Student Accounts department and the Vice President of Finance to ensure all draw downs are posted and or returned to G5 within three business days. The University?s student information system (SIS) also has checkpoints in place to ensure both the financial aid department and the business office are accountable for the awarding, return of funds, and or posting of federal funds within three days. Name(s) of the contact person(s) responsible for corrective action plan: Michael Werner, Vice President of Finance, Lisa Stone, Director of Financial Aid and Sarah Eaves, Student Accounts Manager. Planned completion date for corrective action plan: Spring 2022
View Audit 56907 Questioned Costs: $1
2022-002 Student Financial Assistance Cluster ? Assistance Listing No. Various Recommendation: We recommend the University review the procedures surrounding PELL and TEACH awarding to ensure the proper cost of attendance is used so that amounts awarded do not exceed calculated financial need and awa...
2022-002 Student Financial Assistance Cluster ? Assistance Listing No. Various Recommendation: We recommend the University review the procedures surrounding PELL and TEACH awarding to ensure the proper cost of attendance is used so that amounts awarded do not exceed calculated financial need and awards are proper. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: The University returned the ineligible Pell and Teach funds to ED. The University has implemented new processes, which include, but are not limited to, a second review of all student packages for the aid year. Prior to the start of each semester, the student package will be reviewed for subsequent ISIRS, grade level, and enrollment statuses, to ensure the Pell and Direct Loan eligibility is awarded correctly. Prior to awarding TEACH grants, the student package will be checked for the ATS (agreement to serve) and counseling. For continuing students, we will check the cumulative GPA from the prior year to ensure students are meeting the cumulative GPA of 3.25 to receive TEACH for the subsequent award year. Additionally, we have added new TEACH aid components to our student information system (SIS) to include the ATS (agreement to serve) and counseling. Student(s) will not receive any TEACH grant until they have met all three requirements. Lastly, campus based funds will be reviewed once a semester for need, and eligibility requirements. Name(s) of the contact person(s) responsible for corrective action: Lisa Stone, Director of Financial aid, Sean Corcoran, Associate Director of Financial Aid and Joyce Hatch, Financial Aid advisor. Planned completion date for corrective action plan: Fall 22
View Audit 56907 Questioned Costs: $1
2022-001 Student Financial Assistance Cluster ? Assistance Listing No. Various Recommendation: We recommend the University reevaluate its procedures and review policies surrounding reporting status changes and other enrollment information to NSLDS to ensure timely and accurate reporting. We also rec...
2022-001 Student Financial Assistance Cluster ? Assistance Listing No. Various Recommendation: We recommend the University reevaluate its procedures and review policies surrounding reporting status changes and other enrollment information to NSLDS to ensure timely and accurate reporting. We also recommend the University review its reporting procedures to ensure all errors are corrected with the appropriate timeframe as required by regulations. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding. The process described in the corrective action plan in response to 2021-001 was developed and implemented in August of 2022. This was after the close of FY22. Therefore, the process had no bearing on the FY22 SFA audit. We believe the effects of the new process will be reflected in the FY23 SFA audit. To recap the corrective action plan from 2021-001: Training with the National Student Clearinghouse (NSC) online reporting system was implemented. A consequence of the training was that the Associate Director of Institutional Research (ADIR) acquired the necessary knowledge of how to manually change program enrollment dates in the NSC online system to correspond to the University?s internal records. The ADIR continues to adhere to the master calendar for reporting to ensure timeliness. Name(s) of the contact person(s) responsible for corrective action: Lisa Stone, Director of Financial Aid, Eric Tompkins, Associate Director of Institutional Research and Jeff Phillips, AVP of Institutional Effectiveness. Planned completion date for corrective action plan: Fall 2022
Finding 2022-001: Reporting Recommendation: Nebraska Pediatric Practice should strengthen their system of internal controls around the review of HRSA guidance to ensure that all reporting is consistent with requirements and instructions as provided by regulatory agencies. Views of Responsible Offi...
Finding 2022-001: Reporting Recommendation: Nebraska Pediatric Practice should strengthen their system of internal controls around the review of HRSA guidance to ensure that all reporting is consistent with requirements and instructions as provided by regulatory agencies. Views of Responsible Officials: Management agrees with the finding. Although reported in the incorrect quarter, the Entity did incur expenses in excess of the amount of ARPA funds received. In addition, the Entity also suffered lost revenues in excess of the ARPA funds received. Management will refine its review process of HRSA guidance and data entry into the portal to ensure appropriate designation between reporting periods. Nebraska Pediatric Practice, Inc. Corrective Action Plan: Management inadvertently reported expenses in the incorrect quarter of the Period 4 report submission. Although reported incorrectly, reported expenses were still above the total ARPA payments received. For future reporting, management will reinforce the reporting of activities in the proper quarter prior to submission. Completion Date: Completed Contact Person: Mindy Stetson 402-955-6765
Current Findings on the Schedule of Findings, Questioned Costs, and Recommendations. 1. Finding 2022 -001 a. Comments on the Finding and Each Recommendation: The Authority is in concurrence with the finding and recommendation provided by the Auditors. b. Action(s) Taken or Planned on the Finding The...
Current Findings on the Schedule of Findings, Questioned Costs, and Recommendations. 1. Finding 2022 -001 a. Comments on the Finding and Each Recommendation: The Authority is in concurrence with the finding and recommendation provided by the Auditors. b. Action(s) Taken or Planned on the Finding The Authority has since implemented new policies regarding storage of tenant files which are designed to reduce the risk of the loss of files, and make it easier to retrieve files when needed.
2022-004 Procurements, Suspension and Debarment Material Weakness/Material Non-compliance For any amounts above the Petty Cash ceiling, but not exceeding $250,000 in accordance with revisions to 2CFR 200.67 and 2 CFR 200.88, the NBHA may use small purchase procedures. Under small purchase procedures...
2022-004 Procurements, Suspension and Debarment Material Weakness/Material Non-compliance For any amounts above the Petty Cash ceiling, but not exceeding $250,000 in accordance with revisions to 2CFR 200.67 and 2 CFR 200.88, the NBHA may use small purchase procedures. Under small purchase procedures, the NBHA shall obtain a reasonable number of quotes (preferably three); however, for purchases of less than $10,000, per NDAA Section 806 also known as Micro Purchases, only one quote is required provided the quote is reasonable. Auditee?s Response and Planned Corrective Action: The two vendors identified were for T & T Complete Landscaping, LLC and One Stop Electronics. T&T Complete Landscaping: The total of $187,285 paid to the vendor consisted of three separate projects: REAC preparedness: $27,300 Asphalt paving: $68,500 General Landscaping (grass/brush) $91,485 While individual quotes were procured via meetings or phone calls, the NBHA cannot produce the alternative notes to document. One stop electronics: There were 9 procurements for a total of $53,422 paid to the vendor for appliances. Due to supply chain issues, availability in addition to price varied across major retailers of appliances. The logistics clerk called each major vendor to procure the necessary quantity and best price on each occasion, but did not retain record of competitive prices. Other vendors included Home Depot, Lowes and HD supply. NBHA will maintain a file of phone quotes for future documentation. NBHA will implement sufficient policies and procedures which provides for compliance with the Procurement, Suspension, and Debarment requirements of the Uniform Guidance. Planned Implementation Date of Corrective Action: Immediate Person Responsible for Corrective Action: Director of Operations, Logistics Clerk, Director of Finance - (860)225-3534
View Audit 50410 Questioned Costs: $1
2022-002 Eligibility Material Weakness/Material Non-compliance From our sample of 40 recertification actions in the Public Housing Program, we identified 8 instances of missing verifications or the instances where verifications obtained did not agree to amounts reported on the form 50058. Auditee?s ...
2022-002 Eligibility Material Weakness/Material Non-compliance From our sample of 40 recertification actions in the Public Housing Program, we identified 8 instances of missing verifications or the instances where verifications obtained did not agree to amounts reported on the form 50058. Auditee?s Response and Planned Corrective Action: The 4 files were all from one AMP (Oval Grove) which experienced turnover of the Property Manager, Occupancy Specialist and even the Director of Public Housing during the audit period. Positions were termed for cause. The new Director of Public Housing was hired November of 2022. A new Property Manager and Occupancy Specialist were hired in June of 2023. The authority has budgeted and will be hiring a compliance person for tenant who will audit tenant files and wait list. NBHA will review and strengthen policies and procedures to ensure all proper documentation and annul recertifications are maintained in all tenant files to document edibility. Planned Implementation Date of Corrective Action: Underway in 2023, compliance person to be hired in 2024 Person Responsible for Corrective Action: Director of Public Housing, (860)225-3534
2022-003 Special Test and Provisions ? HQS Enforcement Material Weakness/Material Non-compliance Reinspection, follow up and/or abatement documentation was missing for 4 out of 40 initial failed inspections. Auditee?s Response and Planned Corrective Action: NBHA will work more closely with the contr...
2022-003 Special Test and Provisions ? HQS Enforcement Material Weakness/Material Non-compliance Reinspection, follow up and/or abatement documentation was missing for 4 out of 40 initial failed inspections. Auditee?s Response and Planned Corrective Action: NBHA will work more closely with the contractor to make sure notes are submitted, clear so that the proper action can be taken. The HCV Director will monitor inspections completed for proper disposition and also run reports on units due in the upcoming month to make sure they are executed and updated in PHA-Web. Procedures be strengthened to ensure that documentation is maintained for all inspections and enforcements. All units were under abatement to avoid payment to landlord not in compliance. See Corrective Action Plan for chart/table. Planned Implementation Date of Corrective Action: Underway in 2023, compliance person to be hired in 2024 Person Responsible for Corrective Action: Director of Public Housing - (860)225-3534
Audit Finding Reference: 2022-003 Planned Corrective Action: The Society agrees with the auditor's finding. As previously noted, the Society experienced turnover in the Chief Financial Officer position. A new Chief Financial Officer was hired on June 27, 2022. New procedures have been adopted to str...
Audit Finding Reference: 2022-003 Planned Corrective Action: The Society agrees with the auditor's finding. As previously noted, the Society experienced turnover in the Chief Financial Officer position. A new Chief Financial Officer was hired on June 27, 2022. New procedures have been adopted to strengthen the monthly close cycle. The Society has also implemented additional controls to ensure proper cut-off and alignment with the Society's SEFA and SESFA. Name of Contact Person: Bruno Cellucci/bcellucci@chsofnj.org/(609) 695-627 4, Ext. 135 Anticipate Completion Date: Spring 2023
It was noted during the fiscal year 2021 audit that the Organization did not have a procedure to properly document the results of the excluded party?s search. In February 2022 the Organization implemented a new procedure that documents vendors, including subgrantees, that will be paid with federal f...
It was noted during the fiscal year 2021 audit that the Organization did not have a procedure to properly document the results of the excluded party?s search. In February 2022 the Organization implemented a new procedure that documents vendors, including subgrantees, that will be paid with federal funds of at least $10,000 through the SAM.gov website. The vendor is now checked at the time that bids are received and again prior to awarding the work or awarding any new work to ensure that they are not on the excluded parties list. The documentation is the printed results from the query that show the query criteria and the date stamp. All applicable vendors that were paid during fiscal year 2022 from federal funds prior to the new procedure being put in place had documentation subsequently printed. No vendors were on the excluded party list. The Organization reviewed all fiscal year 2022 federal disbursements prior to February and documented that no payments were made to vendors on the suspended or debarred listing. There were also no instances of non-compliance after the new corrective action was implemented in February 2022.
2022-002: DOCUMENTATION OF PROCUREMENT, SUSPENSION, AND DEBARMENT PROCEDURES (CODE 50000) Name of contact person: Beth Anderson Corrective Action: The district has a procurement policy with sample forms. The district will use the forms to document review of multiple vendor quotes and to docum...
2022-002: DOCUMENTATION OF PROCUREMENT, SUSPENSION, AND DEBARMENT PROCEDURES (CODE 50000) Name of contact person: Beth Anderson Corrective Action: The district has a procurement policy with sample forms. The district will use the forms to document review of multiple vendor quotes and to document verification that vendors have not been suspended or disbarred for all federal programs/funding. Proposed Completion Date: Ongoing
Management agrees with the auditor's recommendation and will establish an evaluation process to ensure the SEFA is complete and accurate. The District will revisit its current SEFA preparation process and develop a detailed SEFA preparation checklist to comply with the Uniform Guidance requirements....
Management agrees with the auditor's recommendation and will establish an evaluation process to ensure the SEFA is complete and accurate. The District will revisit its current SEFA preparation process and develop a detailed SEFA preparation checklist to comply with the Uniform Guidance requirements. The District will consider incorporating the SEFA preparation checklist within the monthly and year-end closing process. This will help ensure the completeness and accuracy of the SEFA and help monitor compliance with federal guidelines.
Finding 2022-001 Federal Agency Name: U.S. Department of Agriculture Program Name: Child Nutrition Cluster Federal Financial Assistance Listing #10.555 Compliance Requirement: Preparation of Schedule of Expenditures of Federal Awards - Other Finding Summary: The High School does not have an inter...
Finding 2022-001 Federal Agency Name: U.S. Department of Agriculture Program Name: Child Nutrition Cluster Federal Financial Assistance Listing #10.555 Compliance Requirement: Preparation of Schedule of Expenditures of Federal Awards - Other Finding Summary: The High School does not have an internal control system designed to provide for the preparation of the Schedule of Expenditures of Federal Awards (Schedule). Eide Bailly, LLP was requested to assist with the preparation of the Schedule. Responsible Individuals: Brenda Wheeler, Business Manager Corrective Action Plan: It is not cost effective to have an internal control system designed to provide for the preparation of the Schedule and accompanying notes. We requested that our auditors, Eide Bailly LLP, prepared the Schedule and the accompanying notes as a part of their single audit. We have designated a member of management to review the drafted Schedule and accompanying notes. Anticipated Completion Date: Ongoing
Corrective Action Plan (Unaudited): Management will create the proper processes and procedures to ensure grants are managed appropriately according to their contracts. Management identified on March 2, 2023 that the Grant Administrator will be the primary contact for all grant related activity, to w...
Corrective Action Plan (Unaudited): Management will create the proper processes and procedures to ensure grants are managed appropriately according to their contracts. Management identified on March 2, 2023 that the Grant Administrator will be the primary contact for all grant related activity, to work closely with each division that receives grant revenue in order to review documentation and ensure timely filings. Contact Person: Matthew Lue, Director of Finance Anticipated Completion Date: This will be accomplished for the fiscal year 2023 year-end.
Corrective Action Plan (Unaudited): A corrective action plan is in place as of March 3, 2023. Management has instructed the Health Department submitters and supervisors to sign all paper timesheets, and provide those signed copies to the Payroll Department for retention. Additionally, the City is cu...
Corrective Action Plan (Unaudited): A corrective action plan is in place as of March 3, 2023. Management has instructed the Health Department submitters and supervisors to sign all paper timesheets, and provide those signed copies to the Payroll Department for retention. Additionally, the City is currently undergoing an implementation of an electronic time and attendance system. Policies and procedures are being put in place to address the acknowledgement of recorded time by the time submitters and their supervisors. Contact Person: Matthew Lue, Director of Finance Anticipated Completion Date: This has been completed as of March 3, 2023.
Corrective Action Plan (Unaudited): A corrective action plan is in place as of March 3, 2023. Management has instructed the Fire Department submitters and supervisors to sign all paper timesheets, and provide those signed copies to the Payroll Department for retention. Additionally, the City is curr...
Corrective Action Plan (Unaudited): A corrective action plan is in place as of March 3, 2023. Management has instructed the Fire Department submitters and supervisors to sign all paper timesheets, and provide those signed copies to the Payroll Department for retention. Additionally, the City is currently undergoing an implementation of an electronic time and attendance system. Policies and procedures are being put in place to address the acknowledgement of recorded time by the time submitters and their supervisors. Contact Person: Matthew Lue, Director of Finance Anticipated Completion Date: This has been completed as of March 3, 2023.
Finding: 2022-001 Name of contact person: Rick Tipton, DSS Director Corrective Action: Medicaid Programs Supervisor at Yancey DSS oversees the second party review process. Second party reviews are conducted by supervisors and lead workers on Adult Medicaid and Family & Children?s Medicaid cases on a...
Finding: 2022-001 Name of contact person: Rick Tipton, DSS Director Corrective Action: Medicaid Programs Supervisor at Yancey DSS oversees the second party review process. Second party reviews are conducted by supervisors and lead workers on Adult Medicaid and Family & Children?s Medicaid cases on a quarterly basis in accordance with policy. The date of review, program type, and any issues found are documented on the DHB-7078 form, which is subsequently attached on the case in NC FAST. Quarterly training is conducted to address any identified issues and is documented. Yancey DSS will begin keeping a spreadsheet with a list of the cases on which second party reviews are conducted beginning July 1, 2022 and going forward. This will further demonstrate the agency?s compliance with the second party review requirement. The spreadsheet will be completed with cases that have been reviewed July 2022 through February 2023 for FY 2022-23 by March 6, 2023. Cases will be added as reviews are completed each quarter. Proposed Completion Date: March 6, 2023
Finding No. 2022-002 ? Preparation of Financial Statements Jeff Cottingham, Management agent and Wes Clanton, board president of project will continue to monitor financial reports and accounting information as correction is not practical.
Finding No. 2022-002 ? Preparation of Financial Statements Jeff Cottingham, Management agent and Wes Clanton, board president of project will continue to monitor financial reports and accounting information as correction is not practical.
Finding No. 2022-001 ? Segregation of Duties Jeff Cottingham, Management agent and Wes Clanton, board president of project will be responsible for monitoring monthly financial results and accounting information as correction is not practical.
Finding No. 2022-001 ? Segregation of Duties Jeff Cottingham, Management agent and Wes Clanton, board president of project will be responsible for monitoring monthly financial results and accounting information as correction is not practical.
2022-003 Written Procedures of Internal Control over Compliance (Significant Deficiency) Department of Housing and Urban Development Section 811 Supportive Housing for Person with Disabilities, Assistance Listing Number 14.181 Recommendation: The Organization should develop written policies for ...
2022-003 Written Procedures of Internal Control over Compliance (Significant Deficiency) Department of Housing and Urban Development Section 811 Supportive Housing for Person with Disabilities, Assistance Listing Number 14.181 Recommendation: The Organization should develop written policies for the internal control over compliance of federal awards. Action Taken (Unaudited): Management is in the process of updating its control procedures to include proper written policies for the internal control over compliance of federal awards John Griffin, CFO of COF Training Services, Inc. (Management Agent of Integrated Living, Inc.) is responsible for this corrective action. Anticipated completion date is June 30, 2023.
Finding 61687 (2022-002)
Significant Deficiency 2022
FINDING 2022-002: CHILD NUTRITION PROGRAM - MEAL COUNTS (CODE 30000) Name of contact person: Becky MacQuarrie Corrective Action: The District will ensure the computations in our excel forms are correct and accurate. One site secretary will be in charge of creating and tallying the meal count exc...
FINDING 2022-002: CHILD NUTRITION PROGRAM - MEAL COUNTS (CODE 30000) Name of contact person: Becky MacQuarrie Corrective Action: The District will ensure the computations in our excel forms are correct and accurate. One site secretary will be in charge of creating and tallying the meal count excel document, and the second site secretary will ensure the numbers are accurate when entered into the CNIPS platform. Proposed Completion Date: March 8, 2023, immediately
View Audit 57062 Questioned Costs: $1
Finding No. 2022-002 ? Preparation of Financial Statements Jeff Cottingham, Management agent, and Father Elia, sponsor of the project, will continue to monitor financial reports and accounting information as correction is not practical.
Finding No. 2022-002 ? Preparation of Financial Statements Jeff Cottingham, Management agent, and Father Elia, sponsor of the project, will continue to monitor financial reports and accounting information as correction is not practical.
Finding No. 2022-001 ? Segregation of Duties Jeff Cottingham, Management agent, and Father Elia, sponsor of the project, will be responsible for monitoring monthly financial results and accounting information as correction is not practical
Finding No. 2022-001 ? Segregation of Duties Jeff Cottingham, Management agent, and Father Elia, sponsor of the project, will be responsible for monitoring monthly financial results and accounting information as correction is not practical
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