Audit 31098

FY End
2022-12-31
Total Expended
$893,425
Findings
2
Programs
2
Organization: City of Nashwauk (MN)
Year: 2022 Accepted: 2023-04-03

Organization Exclusion Status:

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Findings

ID Ref Severity Repeat Requirement
32303 2022-004 Significant Deficiency Yes P
608745 2022-004 Significant Deficiency Yes P

Contacts

Name Title Type
CD53BKGMJJN3 April Kurtock Auditee
2188851210 Devin Ceglar Auditor
No contacts on file

Notes to SEFA

Title: NOTE A - BASIS OF PRESENTATION Accounting Policies: NOTE B - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIESExpenditures reported on the Schedule are reported on the modified accrual basis of accounting.Such expenditures are recognized following the cost principles contained in the UniformGuidance, wherein certain types of expenditures are not allowable or are limited as toreimbursement. The City of Nashwauk, Minnesota has elected not to use the 10-percent deminimis indirect cost rate allowed under the Uniform Guidance. De Minimis Rate Used: N Rate Explanation: The auditee did not use the de minimis cost rate. The accompanying schedule of expenditures of federal awards (the Schedule) includes the federal award activity of the City of Nashwauk, Minnesota, under programs of the federal government for the year ended December 31, 2022. The information in this Schedule is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Because the Schedule presents only a selected portion of the operations of the City of Nashwauk, Minnesota, it is not intended to and does not present the financial position, changes in net position, or cash flows of City of Nashwauk, Minnesota
Title: NOTE C -CAPITALIZATION GRANT Accounting Policies: NOTE B - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIESExpenditures reported on the Schedule are reported on the modified accrual basis of accounting.Such expenditures are recognized following the cost principles contained in the UniformGuidance, wherein certain types of expenditures are not allowable or are limited as toreimbursement. The City of Nashwauk, Minnesota has elected not to use the 10-percent deminimis indirect cost rate allowed under the Uniform Guidance. De Minimis Rate Used: N Rate Explanation: The auditee did not use the de minimis cost rate. Federal expenditures related to the Capitalization Grants for Clean Water State Revolving Funds were reimbursed by loan proceeds. The outstanding loan balance of $1,970,880 at December 31, 2022 is comprised entirely of funds received. The loan is payable to the Minnesota Public Facilities Authority, a department of the State of Minnesota. Balance at 12/31/2021 $1,267,580 Loan proceeds 759.406 Principal payments (56,034) Balance at 12/31/2022 $1,970,880
Title: NOTE D - PASS-THROUGH ENTITIES Accounting Policies: NOTE B - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIESExpenditures reported on the Schedule are reported on the modified accrual basis of accounting.Such expenditures are recognized following the cost principles contained in the UniformGuidance, wherein certain types of expenditures are not allowable or are limited as toreimbursement. The City of Nashwauk, Minnesota has elected not to use the 10-percent deminimis indirect cost rate allowed under the Uniform Guidance. De Minimis Rate Used: N Rate Explanation: The auditee did not use the de minimis cost rate. There were no pass-through entities.

Finding Details

ENV2022-004. SEGREGATION OF DUTIES Criteria The concentration of duties and responsibilities in a limited number of individuals is not desirable from an internal accounting control point of view. Condition Due to the limited number of personnel within the City's financial office, the segregation of accounting functions necessary to ensure adequate internal accounting control is not possible. Effect Because of the weakness in segregation of duties, the City has not provided adequate internal control. Cause This occurred because of staffing limitations caused by fiscal constraints. Recommendations The City Council and management should constantly be aware of this condition, attempt to segregate duties as much as possible, and provide oversight to partially compensate for this deficiency. Views of Responsible Officials and Planned Corrective Action Management agrees with the audit finding. The City Clerk/Treasurer will continue to monitor all transactions and the City's administration will structure the duties of office personnel to help ensure as much segregation of duties as possible within the City's staffing limitations and funding constraints ENVIRONMENTAL PROTECTION AGENCY Capitalization Grants for Clean Water State Revolving Funds - ALN No. 66.458- Grant Period - Year ended December 31, 2022. The significant deficiency of lack of segregation of duties, as discussed in Section II, finding 2022-004, also applies to this grant. Finding: 2022-004 Name of Contact Person: April Kurtock, Clerk/Treasurer Corrective Action: The City Clerk/Treasurer will attempt to monitor transactions and structure the duties of office personnel to help ensure as much segregation of duties as possible within the City's staffing limitations and funding constraints. Proposed Completion Date: The City's Clerk/Treasurer has been monitoring transactions and reviewing the duties of office personnel on an ongoing basis.
ENV2022-004. SEGREGATION OF DUTIES Criteria The concentration of duties and responsibilities in a limited number of individuals is not desirable from an internal accounting control point of view. Condition Due to the limited number of personnel within the City's financial office, the segregation of accounting functions necessary to ensure adequate internal accounting control is not possible. Effect Because of the weakness in segregation of duties, the City has not provided adequate internal control. Cause This occurred because of staffing limitations caused by fiscal constraints. Recommendations The City Council and management should constantly be aware of this condition, attempt to segregate duties as much as possible, and provide oversight to partially compensate for this deficiency. Views of Responsible Officials and Planned Corrective Action Management agrees with the audit finding. The City Clerk/Treasurer will continue to monitor all transactions and the City's administration will structure the duties of office personnel to help ensure as much segregation of duties as possible within the City's staffing limitations and funding constraints ENVIRONMENTAL PROTECTION AGENCY Capitalization Grants for Clean Water State Revolving Funds - ALN No. 66.458- Grant Period - Year ended December 31, 2022. The significant deficiency of lack of segregation of duties, as discussed in Section II, finding 2022-004, also applies to this grant. Finding: 2022-004 Name of Contact Person: April Kurtock, Clerk/Treasurer Corrective Action: The City Clerk/Treasurer will attempt to monitor transactions and structure the duties of office personnel to help ensure as much segregation of duties as possible within the City's staffing limitations and funding constraints. Proposed Completion Date: The City's Clerk/Treasurer has been monitoring transactions and reviewing the duties of office personnel on an ongoing basis.