CORRECTIVE ACTION PLAN
State Fiscal Year Ended June 30, 2024
97.036 Disaster Grants – Public Assistance (Presidentially Declared Disasters)
State Agency: NH Department of Safety, Division of Homeland Security and Emergency Management
Audit Contact: Austin Brown
Title: Chief of Mitigation & Recover...
CORRECTIVE ACTION PLAN
State Fiscal Year Ended June 30, 2024
97.036 Disaster Grants – Public Assistance (Presidentially Declared Disasters)
State Agency: NH Department of Safety, Division of Homeland Security and Emergency Management
Audit Contact: Austin Brown
Title: Chief of Mitigation & Recovery HSEM
Telephone: 602-271-2231
E-mail address: NHPA@dos.nh.gov
Audit Report Reference: 2024-034, 2023-023 - Subrecipient Monitoring
Anticipated Completion Date: April 30, 2025
Corrective Action Planned:
HSEM concurs with this finding. The identified issue, where one of the two project award
letters did not include language detailing project certification requirements, occurred because
the project was incomplete. Historically, programmatic staff did not include certification
information in award letters for incomplete projects.
Similar to the concerns outlined in finding 2024-002, issues with the award letters were
identified and addressed in April/May 2024. The updated award letter template is now used
for all projects, regardless of their payment eligibility status at the time of issuance.
A copy of the revised award letter template and the award notification fact sheet are attached
to this response. The award notification fact sheet was updated in March 2025 and is sent via
email upon award notification. It is also available on our website.
For the ongoing projects, one of those two projects is still not completed and is on closeout
review by FEMA, so a PCCR has still not been received as they have not received their final
reimbursement.
Programmatic staff will review and update the Quick Reference Guide for PCCRs to ensure
compliance and efficiency. Enhancements to the guide will include, at a minimum, copying
the shared inbox when sending the final expenditure report to FEMA and saving a PDF copy
to the shared drive. Additionally, staff must account for recent changes to the form being
hosted on WebEOC, ensuring that a report is requested monthly. Since programmatic staff
no longer have direct access to this capability, the revised process must be clearly
documented in the Quick Reference Guide.
Programmatic supervisors were informed on March 11, 2025, of the need to reinforce internal
controls. Remedial training will be provided to programmatic staff upon completion of the
guide’s review and update, no later than April 15, 2025. To ensure timely follow-up, calendar
reminders will be set for programmatic staff responsible for these tasks, prompting them to
send monthly reminder emails for any outstanding PCCRs.