Audit 331746

FY End
2024-06-30
Total Expended
$12.27M
Findings
2
Programs
29
Year: 2024 Accepted: 2024-12-10
Auditor: Eide Bailly LLP

Organization Exclusion Status:

Checking exclusion status...

Findings

ID Ref Severity Repeat Requirement
513794 2024-001 - - AB
1090236 2024-001 - - AB

Programs

ALN Program Spent Major Findings
84.010 Title I, Part A, Basic Grants Low Income and Neglected $2.21M - 0
84.425 Covid-19 Elementary and Secondary School Emergency Relief III (esser Iii) Fund $1.96M Yes 1
84.425 Covid-19 Elementary and Secondary School Emergency Relief III (esser Iii) Fund: Learning Loss $1.70M Yes 0
10.555 School Lunch - Section 11 $1.62M - 0
84.027 Basic Local Assistance Entitlement, Part B, Sec 611 $728,756 Yes 0
84.425 Covid-19 Elementary and Secondary School Relief II (esser Ii) Fund84.425d15547672,270 $672,270 Yes 0
10.553 School Breakfast Needy $664,990 - 0
84.425 Covid-19 Esser III State Reserve Learning Loss $368,967 Yes 0
10.558 Cacfp Claims - Centers and Family Day Care Homes $361,615 - 0
84.367 Title Ii, Part A, Supporting Effective Instruction $255,313 - 0
10.555 School Lunch - Section 4 $210,957 - 0
84.365 Title Iii, English Learner Student Program $208,703 - 0
84.425 Covid-19 Esser III State Reserve Summer Learning Programs $194,042 Yes 0
84.424 Title Iv, Part A, Student Support and Academic Enrichment $177,188 - 0
10.555 Commodities $167,481 - 0
84.027 Covid-19 Arp Part B, Sec. 611, Local Assistance Entitlement $140,694 Yes 0
84.425 Covid-19 Esser III State Reserve Emergency Needs $116,229 Yes 0
10.555 Covid-19 Supply Chain Assistance (sca) Funds $110,719 - 0
10.582 Fresh Fruit and Vegetable Program $82,102 - 0
84.048 Strengthening Career and Technical Education for the 21st Century (perkins V): Secondary, Section 131 $59,161 - 0
84.425 Covid-19 Esser II State Reserve $51,943 Yes 0
84.425 Covid-19 American Rescue Plan – Homeless Children and Youth II (arp Hcy Ii) $46,695 Yes 0
84.425 Covid-19 21st Century Community Learning Centers (cclc): Esser III State Reserve Summer Learning Programs $45,694 Yes 0
84.002 Adult Basic Education & English Language Acquisition $30,368 - 0
84.196 Title Ix, Part A, McKinney-Vento Homeless Assistance Grants $25,824 - 0
84.002 Adult Secondary Education $22,052 - 0
10.558 Cash in Lieu of Commodities $19,462 - 0
84.173 Preschool Grants, Part B, Sec 619 $16,880 Yes 0
84.425 Covid-19 American Rescue Plan-Homeless Children and Youth (arp - Homeless I) $18 Yes 0

Contacts

Name Title Type
CLP2PC9NU9C5 Nelly Cruz Auditee
6617923081 Bill Williams Auditor
No contacts on file

Notes to SEFA

Title: Basis of Presentation Accounting Policies: The accompanying Schedule of Expenditures of Federal Awards includes the Federal grant activity of the District and is presented on the modified accrual basis of accounting. The information in this schedule is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Therefore, some amounts presented in this schedule may differ from amounts presented in, or used in the preparation of, the financial statements. The District has not elected to use the ten percent de minimis cost rate as covered in Section 200.414 Indirect (F&A) costs of the Uniform Guidance. De Minimis Rate Used: N Rate Explanation: The auditee did not use the de minimis cost rate. The accompanying Schedule of Expenditures of Federal Awards (the schedule) includes the federal award activity of the McFarland Unified School District (the District) under programs of the federal government for the year ended June 30, 2024. The information is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Because the schedule presents only a selected portion of the operations of the McFarland Unified School District, it is not intended to and does not present the net position, changes in net position or fund balances of McFarland Unified School District.
Title: Summary of Significant Accounting Policies Accounting Policies: The accompanying Schedule of Expenditures of Federal Awards includes the Federal grant activity of the District and is presented on the modified accrual basis of accounting. The information in this schedule is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Therefore, some amounts presented in this schedule may differ from amounts presented in, or used in the preparation of, the financial statements. The District has not elected to use the ten percent de minimis cost rate as covered in Section 200.414 Indirect (F&A) costs of the Uniform Guidance. De Minimis Rate Used: N Rate Explanation: The auditee did not use the de minimis cost rate. Expenditures reported in the schedule are reported on the modified accrual basis of accounting. When applicable, such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. No federal financial assistance has been provided to a subrecipient.
Title: Indirect Cost Rate Accounting Policies: The accompanying Schedule of Expenditures of Federal Awards includes the Federal grant activity of the District and is presented on the modified accrual basis of accounting. The information in this schedule is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Therefore, some amounts presented in this schedule may differ from amounts presented in, or used in the preparation of, the financial statements. The District has not elected to use the ten percent de minimis cost rate as covered in Section 200.414 Indirect (F&A) costs of the Uniform Guidance. De Minimis Rate Used: N Rate Explanation: The auditee did not use the de minimis cost rate. The District has not elected to use the ten percent de minimis cost rate.
Title: Food Donation Accounting Policies: The accompanying Schedule of Expenditures of Federal Awards includes the Federal grant activity of the District and is presented on the modified accrual basis of accounting. The information in this schedule is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Therefore, some amounts presented in this schedule may differ from amounts presented in, or used in the preparation of, the financial statements. The District has not elected to use the ten percent de minimis cost rate as covered in Section 200.414 Indirect (F&A) costs of the Uniform Guidance. De Minimis Rate Used: N Rate Explanation: The auditee did not use the de minimis cost rate. Nonmonetary assistance is reported in this schedule at the fair market value of the commodities received and disbursed. At June 30, 2024, the District had food commodities totaling $167,481 in inventory.

Finding Details

Federal Program Affected Program Name: Education Stabilization Funds Assistance Listing Number: 84.425 Pass-Through Entity Number: 15559 Pass-Through Entity: California Department of Education (CDE) Federal Agency: U.S. Department of Education Compliance Requirement: Reporting Type of Finding: Noncompliance Criteria or Specific Requirements Local education agencies must comply with all reporting requirements that the Department of Education may reasonably require. Section 15011 of Division B of the Coronavirus Aid, Relief, and Economic Security (CARES) Act requires that a grantee submit quarterly reports. In addition, the Uniform Guidance, Section 200.303 Internal Controls, requires that the non-Federal entity must establish and maintain documentation of effective internal controls over Federal awards that provide reasonable assurance that awards are being managed in compliance with Federal statutes, regulations and the terms and conditions of the Federal award. Condition During our testing over reporting of the Education Stabilization Fund awards, we noted that one of the quarterly reports was not completed correctly. The District was not aware that a negative number could be entered in the current expended amount line to correctly adjust for funds being reallocated between other ESF programs during the year after a previous quarterly report had been submitted, in order to correct the total expended amount for the grant period. ESSER III, Resource 3213, reported current expended amount of $67,130, while the general ledger reported ($1,181,603) due to allowable reallocations. Questioned Costs As the District subsequently made the adjustments in the current expended amount line to correct the total expended amount for the grant period in the following quarterly report, there is no questioned cost. Context The District did not comply with the reporting requirements as specified by the California Department of Education because they were originally not aware that a negative number could be recorded in the current expended amount line. Cause The condition identified appears to have materialized due to the Business Services personnel not being aware that a negative number could be recorded in the current expended amount line to correctly adjust their total expended amount for the grant period due to funds being reallocated between ESF subprograms. Effect The District did not comply with accurate reporting requirements as specified by the California Department of Education. Repeat Finding No. Recommendation The District should thoroughly review the instructions for future reporting requirements and, if instructions are unclear, reach out to their County Office of Education or directly to the California Department of Education when adjustments appear to be needed to previously filed reports. Corrective Action Plan and Views of Responsible Officials The ESSER III 2024 Fall Report submitted to the California Department of Education on October 15, 2024, reflected the correction made to include the credit not reported on the prior ESSER III quarterly report. The Business Department has been added as an additional reviewer prior to submission.
Federal Program Affected Program Name: Education Stabilization Funds Assistance Listing Number: 84.425 Pass-Through Entity Number: 15559 Pass-Through Entity: California Department of Education (CDE) Federal Agency: U.S. Department of Education Compliance Requirement: Reporting Type of Finding: Noncompliance Criteria or Specific Requirements Local education agencies must comply with all reporting requirements that the Department of Education may reasonably require. Section 15011 of Division B of the Coronavirus Aid, Relief, and Economic Security (CARES) Act requires that a grantee submit quarterly reports. In addition, the Uniform Guidance, Section 200.303 Internal Controls, requires that the non-Federal entity must establish and maintain documentation of effective internal controls over Federal awards that provide reasonable assurance that awards are being managed in compliance with Federal statutes, regulations and the terms and conditions of the Federal award. Condition During our testing over reporting of the Education Stabilization Fund awards, we noted that one of the quarterly reports was not completed correctly. The District was not aware that a negative number could be entered in the current expended amount line to correctly adjust for funds being reallocated between other ESF programs during the year after a previous quarterly report had been submitted, in order to correct the total expended amount for the grant period. ESSER III, Resource 3213, reported current expended amount of $67,130, while the general ledger reported ($1,181,603) due to allowable reallocations. Questioned Costs As the District subsequently made the adjustments in the current expended amount line to correct the total expended amount for the grant period in the following quarterly report, there is no questioned cost. Context The District did not comply with the reporting requirements as specified by the California Department of Education because they were originally not aware that a negative number could be recorded in the current expended amount line. Cause The condition identified appears to have materialized due to the Business Services personnel not being aware that a negative number could be recorded in the current expended amount line to correctly adjust their total expended amount for the grant period due to funds being reallocated between ESF subprograms. Effect The District did not comply with accurate reporting requirements as specified by the California Department of Education. Repeat Finding No. Recommendation The District should thoroughly review the instructions for future reporting requirements and, if instructions are unclear, reach out to their County Office of Education or directly to the California Department of Education when adjustments appear to be needed to previously filed reports. Corrective Action Plan and Views of Responsible Officials The ESSER III 2024 Fall Report submitted to the California Department of Education on October 15, 2024, reflected the correction made to include the credit not reported on the prior ESSER III quarterly report. The Business Department has been added as an additional reviewer prior to submission.