A. Incorrect Calculation of Return to Title IV Funds
East Los Angeles College
The corrective action plan that will be put in place is to develop a chart with a predetermined number of
days based on the enrollment period. This will avoid the manual counting of the number of days for
each student. We...
A. Incorrect Calculation of Return to Title IV Funds
East Los Angeles College
The corrective action plan that will be put in place is to develop a chart with a predetermined number of
days based on the enrollment period. This will avoid the manual counting of the number of days for
each student. We also trained an additional staff member to help with the workload. This will ensure
that errors will be caught before the completion of the review process. Implementation will begin in
Spring 2024. Staff is currently being trained.
Personnel Responsible for Implementation: Gavino Herrera
Position of Responsible Personnel: Financial Aid Supervisor
Expected Date of Implementation: Spring 2024
Los Angeles Southwest College
The corrective action that we are implementing to remediate this finding is to move the campus return
to Title IV processing to the “R2T4 Unit” at the District Office.
Personnel Responsible for Implementation: Muniece R. Bruton
Position of Responsible Personnel: Financial Aid Manager
Expected Date of Implementation: December 1, 2023
B. Untimely Notification of Grant Overpayment to Students and Secretary
East Los Angeles College
The Corrective Action plan is being implemented by providing an additional staff member to assist with
the return to Title IV process along with helping with the validation to ensure calculation, notification,
and reporting to NSLDS will be completed on a timely basis. A reminder is set in the Financial Aid
Technician Outlook calendar to help remind them to help meet the deadline of the reporting
requirement.
Personnel Responsible for Implementation: Gavino Herrera
Position of Responsible Personnel: Financial Aid Supervisor
Expected Date of Implementation: Fall 2023
C. Distance Education Courses – Lack of Formal Process to Determine Accuracy of Student Withdrawal
Date
In the fall 2022 term, the District implemented training for all Distance Education (DE) faculty members
to reduce the risk of data entry errors. DE faculty receive follow-up notifications at the beginning of
every term). In addition, the District attempted to conduct random sampling to ensure the accuracy of
the data entry. However, the District did not have the authorization or resources to perform sampling
during the audit period. As a result, the corrective action plan (CAP) was only partially implemented
during fiscal year 2023. In fall 2023, the District secured the human resources and required
authorizations to conduct random sampling of the faculty data entry. The District’s Internal Audit
Department (IAD) is performing random sampling of all campuses. As of fall 2023, all corrective actions
have been fully implemented.
Personnel Responsible for Implementation: Steve Giorgi, Betsy Regalado, Keyna Crenshaw
Position of Responsible Personnel: Financial Aid Manager, Associate Vice Chancellor of Educational
Programs and Institutional Effectiveness, LACCD Supervising Auditor)
Expected Date of Implementation: Fall 2023