FAC Explorer

Audit 15666

FY End
2023-08-31
Total Expended
$895,429
Findings
2
Programs
7
Organization: Chillicothe Isd (TX)
Year: 2023 Accepted: 2024-02-05
Auditor: Moore Truelove Pharis Meyers & Marsh PLLC

Organization Exclusion Status:

Findings

ID Ref Severity Repeat Requirement
11842 2023-002 Material Weakness - L
588284 2023-002 Material Weakness - L

Programs

ALN Program Spent Major Findings
84.425 Education Stabilization Fund $390,671 Yes 1
10.553 School Breakfast Program $82,212 - 0
84.358 Rural Education $16,529 - 0
10.555 National School Lunch Program $9,845 - 0
84.367 Improving Teacher Quality State Grants $9,303 - 0
84.424 Student Support and Academic Enrichment Program $8,798 - 0
84.010 Title I Grants to Local Educational Agencies $5,627 - 0

Contacts

Name Title Type
LFNNC5S1PBG1 Tammy Daniel Auditee
9408525391 Scott Meyers Auditor
No contacts on file

Notes to SEFA

Title: Basis of Presentation Accounting Policies: Expenditures reported on the Schedule are reported on the modified accrual basis of accounting. These expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. Negative amounts shown on the Schedule, if any, represent adjustments or credits made in the normal course of business to amounts reported as expenditures in prior years. De Minimis Rate Used: N Rate Explanation: The District has not negotiated a indriect cost rate, and did not elect to charge the de minimis rate to any of its federal awards. The accompanying schedule of expenditures of federal awards ("the Schedule") includes the federal grant activity of Chillicothe Independent School District. The information in the Schedule is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations (CFR) Part 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards ("Uniform Guidance"). Therefore, some amounts may differ from amounts presented in, or used in the preparation of, the basic financial statements.
Title: Summary of Significant Accounting Policies Accounting Policies: Expenditures reported on the Schedule are reported on the modified accrual basis of accounting. These expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. Negative amounts shown on the Schedule, if any, represent adjustments or credits made in the normal course of business to amounts reported as expenditures in prior years. De Minimis Rate Used: N Rate Explanation: The District has not negotiated a indriect cost rate, and did not elect to charge the de minimis rate to any of its federal awards. Expenditures reported on the Schedule are reported on the modified accrual basis of accounting. These expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. Negative amounts shown on the Schedule, if any, represent adjustments or credits made in the normal course of business to amounts reported as expenditures in prior years. Chillicothe Independent School District has elected not to use the 10-percent de minimis indirect cost rate allowed under the Uniform Guidance.
Title: Reconciliation of Federal Expenditures per the SEFA to the Basis Financial Statements Accounting Policies: Expenditures reported on the Schedule are reported on the modified accrual basis of accounting. These expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. Negative amounts shown on the Schedule, if any, represent adjustments or credits made in the normal course of business to amounts reported as expenditures in prior years. De Minimis Rate Used: N Rate Explanation: The District has not negotiated a indriect cost rate, and did not elect to charge the de minimis rate to any of its federal awards. "See the Notes to the SEFA for chart/table"

Finding Details

Finding 2023-002
FIndiog 2023-02 - Material Weakness io internal Control over ESSER Fund Ill of the American Rescue Pian Criteria The District should maintain adequate internal control over financial reporting and federal compliance to to ensure accurate reporting in the District's financial statements and compliance with program requirements. Conditiion The District's lack of documented control procedures resulted in the District reporting $44,594 of payroll cost in excess of the ESSER Ill Fund's budgeted payroll cost of $293,629 on the expenditure report to the TEA dated August 12, 2023. Cause The District did not maintain written internal control procedures over all relevant financial reporting and compliance areas. Effect Because the District lacked written policies and procedures the District is more susceptible to deficiencies in financial reporting and compliance with laws and regulations. Recommendation We recommend that the District prepares a set of written policies and procedures of internal controls that they follow to assure a high level of assurance that financial amounts are accurate and the District is in compliance with applicable laws, regulations and policies.
Finding 2023-002
FIndiog 2023-02 - Material Weakness io internal Control over ESSER Fund Ill of the American Rescue Pian Criteria The District should maintain adequate internal control over financial reporting and federal compliance to to ensure accurate reporting in the District's financial statements and compliance with program requirements. Conditiion The District's lack of documented control procedures resulted in the District reporting $44,594 of payroll cost in excess of the ESSER Ill Fund's budgeted payroll cost of $293,629 on the expenditure report to the TEA dated August 12, 2023. Cause The District did not maintain written internal control procedures over all relevant financial reporting and compliance areas. Effect Because the District lacked written policies and procedures the District is more susceptible to deficiencies in financial reporting and compliance with laws and regulations. Recommendation We recommend that the District prepares a set of written policies and procedures of internal controls that they follow to assure a high level of assurance that financial amounts are accurate and the District is in compliance with applicable laws, regulations and policies.