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Corrective Action Plans

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Finding 41998 (2022-006)
Material Weakness 2022
State of New York
NY
Eligibility Questioned Costs Allowable Costs / Cost Principles
State Agency: Department of Labor Single Audit Contact: Samantha Doran Title: Auditor 3 Telephone: 518-457-9475 E-mail Address: Samantha.Doran@labor.ny.gov Federal Program(s) (ALN # [s]): Unemployment Insurance (ALN 17.225) Audit Report Reference: 2022-006 Anticipated Completion Date: 12/1/2023 Corr...
State Agency: Department of Labor Single Audit Contact: Samantha Doran Title: Auditor 3 Telephone: 518-457-9475 E-mail Address: Samantha.Doran@labor.ny.gov Federal Program(s) (ALN # [s]): Unemployment Insurance (ALN 17.225) Audit Report Reference: 2022-006 Anticipated Completion Date: 12/1/2023 Corrective Action Planned: Corrective action is in progress. NYSDOL is currently engaged in a multi-year project to update the Unemployment Insurance system. The modernized system will assist in future implementation of temporary federal programs and strengthen internal controls over the payment process.
View Audit 49189 Questioned Costs: $1
Finding 41997 (2022-005)
Material Weakness 2022
State of New York
NY
Eligibility Questioned Costs Allowable Costs / Cost Principles
State Agency: Department of Labor Single Audit Contact: Samantha Doran Title: Auditor 3 Telephone: 518-457-9475 E-mail Address: Samantha.Doran@labor.ny.gov Federal Program(s) (ALN # [s]): Unemployment Insurance (ALN 17.225) Audit Report Reference: 2022-005 Anticipated Completion Date: 12/1/2023 Corr...
State Agency: Department of Labor Single Audit Contact: Samantha Doran Title: Auditor 3 Telephone: 518-457-9475 E-mail Address: Samantha.Doran@labor.ny.gov Federal Program(s) (ALN # [s]): Unemployment Insurance (ALN 17.225) Audit Report Reference: 2022-005 Anticipated Completion Date: 12/1/2023 Corrective Action Planned: Corrective Action is in progress. NYSDOL is currently engaged in a multi-year project to update the Unemployment Insurance system. The modernized system will assist in future implementation of temporary federal programs and strengthen internal controls over the payment process.
View Audit 49189 Questioned Costs: $1
Finding 41996 (2022-004)
Significant Deficiency 2022
State of New York
NY
Allowable Costs / Cost Principles Questioned Costs Procurement, Suspension & Debarment
State Agency: Department of Labor Single Audit Contact: Samantha Doran Title: Auditor 3 Telephone: 518-457-9475 E-mail Address: Samantha.Doran@labor.ny.gov Federal Program(s) (ALN # [s]): Unemployment Insurance (ALN 17.225) Audit Report Reference: 2022-004 Anticipated Completion Date: 12/1/2023 Corr...
State Agency: Department of Labor Single Audit Contact: Samantha Doran Title: Auditor 3 Telephone: 518-457-9475 E-mail Address: Samantha.Doran@labor.ny.gov Federal Program(s) (ALN # [s]): Unemployment Insurance (ALN 17.225) Audit Report Reference: 2022-004 Anticipated Completion Date: 12/1/2023 Corrective Action Planned: NYSDOL expects this issue will be resolved with the implementation of a modernized Unemployment Insurance System. The modernized system will include improved data marker capabilities for any future temporary benefit programs that need to be implemented; therefore, the BAM sample selection will only include appropriate cases. Additionally, the time lapse requirement will be improved in upcoming fiscal year as staff resources will not be diverted to pandemic efforts and work will be monitored to ensure that time lapse requirements are met.
View Audit 49189
Finding 41982 (2022-001)
Significant Deficiency 2022
Moses Lake Community Health Center
WA
Questioned Costs Allowable Costs / Cost Principles Significant Deficiency
Finding Number 2022-001: Contact Person: Amanda Barta, Chief Financial Officer abarta@mlchc.org Corrective Action Planned: Management concurs with the finding and understands the importance of refunding patient payments in a timely manner according to the requirements under the HRSA COVID-19 Uninsur...
Finding Number 2022-001: Contact Person: Amanda Barta, Chief Financial Officer abarta@mlchc.org Corrective Action Planned: Management concurs with the finding and understands the importance of refunding patient payments in a timely manner according to the requirements under the HRSA COVID-19 Uninsured Program. The Chief Financial Officer will ensure a policy and related procedures outlining the process for remitting timely refunds owed on claims with patient credits are implemented. The refunds owed to patients will be monitored by management monthly, to ensure accounts are worked and refunds are remitted to patients in a timely manner. Anticipated Completion Date: The policy and related procedures will be completed and implemented by November 30, 2022.
View Audit 46316
Finding 41968 (2022-001)
Material Weakness 2022
University of Mary Hardin-Baylor
TX
Student Financial Aid Special Tests & Provisions Material Weakness
CORRECTIVE ACTION PLAN Finding 2022-001 Federal Agency Name: U.S. Department of Education Program Name: Student Financial Assistance Cluster ALN: 84.063 and 84.268 Finding Summary: University of Mary Hardin-Baylor (?UMHB?) had three conditions that led to NSLDS reporting discrepancies...
CORRECTIVE ACTION PLAN Finding 2022-001 Federal Agency Name: U.S. Department of Education Program Name: Student Financial Assistance Cluster ALN: 84.063 and 84.268 Finding Summary: University of Mary Hardin-Baylor (?UMHB?) had three conditions that led to NSLDS reporting discrepancies for five students. Cause 1: A system report used for NSLDS reporting incorrectly included the end of a student?s enrollment term instead of the date of official withdrawal communication. Cause 2: UMHB did not adjust the NSLDS transmittal calendar when UMHB?s academic calendar was modified for an earlier start date. Cause 3: A system report used for NSLDS reporting did not include withdrawal dates for students that had unofficially withdrawn. Responsible Individuals: Trent Bridges, Director of Data Quality & Institutional Analytics Bethany Chapman, Institutional Research Coordinator Corrective Action Plan: Related to Causes 1 and 3: UMHB will review all the coding on system reports used for NSLDS reporting to assess accuracy and completeness of the data based on any changes in business practice and make updates to system reports as necessary. UMHB will update its internal process to document any required special handling of records based on system limitations. UMHB will reassess system report and processes used for NSLDS reporting prior to the beginning of each fall and spring semester. Related to Cause 2: UMHB has adjusted its NSLDS submission schedule according to our new academic calendar with the first of term submission occurring on the census date. UMHB will establish a schedule to include more frequent submissions throughout the term. Additionally, UMHB will run a withdrawal report twice a month and manually adjust enrollment status to ensure these students are reported as withdrawn correctly to NSLDS. Anticipated Completion Date: September 15, 2022
View Audit 45749
Jacksonville Towers, INC
FL
HUD Housing Programs Reporting Matching / Level of Effort / Earmarking
Oversight Agency for Audit, Jacksonville Towers, Inc., respectfully submits the following corrective action plan for the year ended March 31, 2022. Name and address of independent public accounting firm: Bellows Associates, P.A., 5401 N University Drive, Suite 201, Coral Springs, Florida 33067. A...
Oversight Agency for Audit, Jacksonville Towers, Inc., respectfully submits the following corrective action plan for the year ended March 31, 2022. Name and address of independent public accounting firm: Bellows Associates, P.A., 5401 N University Drive, Suite 201, Coral Springs, Florida 33067. Audit period: April 1, 2021 through March 31, 2022 The findings from the March 31, 2022 schedule of findings and questioned costs are discussed below. The findings are numbered consistently with the numbers in the schedule. FINDINGS AND QUESTIONED COSTS ? MAJOR FEDERAL AWARD PROGRAMS AUDIT FINDING No. 2022-001: Section 207/223(f) Mortgage Insurance for the Refinancing of Existing Multifamily Rental Housing Projects, CFDA 14.155 Recommendation: The Project should implement procedures to monitor the expiration of HUD required documents to ensure timely preparation and approval. Action Taken: Management is in the process of hiring a compliance coordinator to ensure all future HUD required documents are submitted timely. If the Oversight Agency for Audit has questions regarding the plan please call Christine Harris at 954-835-9200. Sincerely yours, Christine Harris, Account Manager.
View Audit 44593
Finding 41955 (2022-006)
Significant Deficiency 2022
Youthprise
MN
Allowable Costs / Cost Principles Matching / Level of Effort / Earmarking Internal Control / Segregation of Duties § 200.403
The discrepancies in payroll reporting were identified by Youthprise during 2023. Management discovered that reports downloaded from the third-party processor were not accurately coding salary based on timecard reports submitted by some of its employees. Youthprise is working with its Human Resource...
The discrepancies in payroll reporting were identified by Youthprise during 2023. Management discovered that reports downloaded from the third-party processor were not accurately coding salary based on timecard reports submitted by some of its employees. Youthprise is working with its Human Resources consultant, who is working with the 3rd party payroll processor, to correct the reporting issues going forward. Youthprise will review its internal controls going forward to ensure sufficient oversight is maintained over its payroll processes to prevent or detect and correct misstatements on a timely basis.
View Audit 39981
Finding 41954 (2022-005)
Significant Deficiency 2022
Youthprise
MN
Internal Control / Segregation of Duties Questioned Costs Subrecipient Monitoring § 200.303
Management agrees with this finding and is in the process of developing internal controls to ensure timely and appropriate actions are made on the deficiency noted.
Management agrees with this finding and is in the process of developing internal controls to ensure timely and appropriate actions are made on the deficiency noted.
View Audit 39981
Finding 41952 (2022-001)
Significant Deficiency 2022
Western Missouri Medical Center
MO
Questioned Costs Student Financial Aid Reporting
Reference Number 2022-001 Identification: 10.766 United States Department of Agriculture (USDA), Community Facilities Loans and Grants Cluster, Noncompliance Finding/Significant Deficiency, Reporting Compliance Requirement. Corrective Action Plan: The Medical Center will make improvements to i...
Reference Number 2022-001 Identification: 10.766 United States Department of Agriculture (USDA), Community Facilities Loans and Grants Cluster, Noncompliance Finding/Significant Deficiency, Reporting Compliance Requirement. Corrective Action Plan: The Medical Center will make improvements to its reporting process to include reporting its fidelity bond coverage. The Medical Center will also seek guidance from the USDA as to the fidelity bond coverage limits and who can complete the certification of records on behalf of the Medical Center. We will implement these items as directed by our USDA representative. Anticipated completion date: The Medical Center will implement these improvements immediately which will be effective for its next annual reporting checklist that is due 60 days after calendar year end. Dean Ohmart, CFO Phone: 660-747-2500 E-mail: dohmart@wmmc.com
View Audit 38994
Finding 41942 (2022-002)
Significant Deficiency 2022
Lakewood Economic Action Program, Inc.
NJ
Allowable Costs / Cost Principles Reporting Significant Deficiency
As of January 1, 2023, LEAP, Inc. is no longer operating the Head Start and Early Head Start Programs. Therefore the auditee did not submit a corrective action plan.
As of January 1, 2023, LEAP, Inc. is no longer operating the Head Start and Early Head Start Programs. Therefore the auditee did not submit a corrective action plan.
View Audit 39886
Lakewood Economic Action Program, Inc.
NJ
Matching / Level of Effort / Earmarking Subrecipient Monitoring
As of January 1, 2023, LEAP, Inc. is no longer operating the Head Start and Early Head Start Programs. Therefore the auditee did not submit a corrective action plan.
As of January 1, 2023, LEAP, Inc. is no longer operating the Head Start and Early Head Start Programs. Therefore the auditee did not submit a corrective action plan.
View Audit 39886
Finding 41918 (2022-001)
Significant Deficiency 2022
Sacred Heart University, Inc.
CT
Student Financial Aid Matching / Level of Effort / Earmarking Allowable Costs / Cost Principles
Sacred Heart University Corrective Action Plan Year ended June 30, 2022 Finding 2022-001: Significant Deficiency and Noncompliance: Special Tests and Provisions ? Enrollment Reporting Corrective Action Planned Sacred Heart University has implemented a corrective action plan which involved collab...
Sacred Heart University Corrective Action Plan Year ended June 30, 2022 Finding 2022-001: Significant Deficiency and Noncompliance: Special Tests and Provisions ? Enrollment Reporting Corrective Action Planned Sacred Heart University has implemented a corrective action plan which involved collaboration with our enterprise resource provider, Ellucian, the Registrar?s Office, and the Department of Information Technology (IT). Sacred Heart University acknowledges that published program lengths reported on National Student Loan Data System (NSLDS) records did not conform with reporting requirements. The University?s ERP, Ellucian, provided instruction on updating the code for programs with ?years to complete,? which enabled the IT department to identify and correct existing active programs. To prevent future errors the Registrar?s Office can access the mnemonic (screen) to code new program records in ?years to complete.? Sacred Heart University processed and submitted the first two branches, 00 and 81, on 3/24/23, and Clearinghouse took steps to update the records. Sacred Heart University acknowledges incorrectly reporting the Graduated status effective date as the last day of classes instead of the last day of final exams at the NSLDS program level for two students sampled during our FY22 Federal Single audit. The University has amended its procedures to avoid potential errors causing nonconformities. The updated procedures will ensure the utilization of the last day of final exams as the Graduated status effective date at the program level and strengthen the review of the graduate file before submitting it to the Clearinghouse. Sacred Heart University acknowledges incorrectly reporting the student program begin date for one student sampled during our FY22 Federal Single audit. The University reported the student in the incorrect branch, discovered the error upon graduation, and moved the student to the correct branch. As a result of the branch correction, the University reported to the NSLDS the start date of the student?s last trimester instead of the actual program start date. The Registrar?s office, working with the Clearinghouse, is taking steps to correct the branch reporting which will fix the reported program start date for this particular student. The University is amending its procedures to prevent further noncompliance. The Registrar?s office is amending the report used to ensure students are selected and reported in the correct branches. The Registrar is also enhancing the report to include data identifying potential erroneous reporting before enrollment data is reported to the Clearinghouse. Contact Person(s) Responsible for Corrective Action Angela Pitcher, University Registrar Lori Jo McEwan, Senior Systems Analyst Anticipated Completion Date April 25, 2023
View Audit 39734
Finding 41868 (2022-101)
Significant Deficiency 2022
Bay County District School Board
FL
Reporting Matching / Level of Effort / Earmarking Internal Control / Segregation of Duties § 200.303
Finding Number: 2022-101 Planned Corrective Action: The District had an unusually high volume of federal grants related to the CARES Act and employed a good number of staff that were new to the District. Coincidentally there was a group of these new employees that didn?t fill out the proper time ...
Finding Number: 2022-101 Planned Corrective Action: The District had an unusually high volume of federal grants related to the CARES Act and employed a good number of staff that were new to the District. Coincidentally there was a group of these new employees that didn?t fill out the proper time and attendance reports relating to the grant. The remaining staff is aware of the requirements and this shouldn?t be a problem moving forward. Anticipated Completion Date: 9/11/2024 Responsible Contact Person: Jim Loyed
View Audit 39087
Finding 41866 (2022-102)
Significant Deficiency 2022
Bay County District School Board
FL
Matching / Level of Effort / Earmarking Reporting § 200.303
Finding Number: 2022-102 Planned Corrective Action: The District?s Technical College had separate funding through the CARES Act with new and different reporting requirements. We didn?t meet all of the reporting requirements by 6/30/22 but at this time the funds have been mostly liquidated. Ant...
Finding Number: 2022-102 Planned Corrective Action: The District?s Technical College had separate funding through the CARES Act with new and different reporting requirements. We didn?t meet all of the reporting requirements by 6/30/22 but at this time the funds have been mostly liquidated. Anticipated Completion Date: 9/11/2024 Responsible Contact Person: Jim Loyed
View Audit 39087
Finding 41835 (2022-014)
Material Weakness 2022
Harris-Stowe State University
MO
Student Financial Aid Questioned Costs Matching / Level of Effort / Earmarking
Finding 2022-014 Personnel Responsible for Corrective Action: Director of Financial Aid, James Green Anticipated Completion Date: June 2023 Corrective Action Plan: The calendar for 2022 - 2023 academic year has been updated to ensure the correct number of days are used for return of Title IV ca...
Finding 2022-014 Personnel Responsible for Corrective Action: Director of Financial Aid, James Green Anticipated Completion Date: June 2023 Corrective Action Plan: The calendar for 2022 - 2023 academic year has been updated to ensure the correct number of days are used for return of Title IV calculations.
View Audit 40401
Finding 41834 (2022-013)
Significant Deficiency 2022
Harris-Stowe State University
MO
Student Financial Aid Eligibility Significant Deficiency
Finding 2022-013 Personnel Responsible for Corrective Action: Director of Financial Aid, James Green Anticipated Completion Date: June 2023 Corrective Action Plan: The Financial Aid staff will ensure systems are setup to prevent the over award of federal financial aid. The financial aid counse...
Finding 2022-013 Personnel Responsible for Corrective Action: Director of Financial Aid, James Green Anticipated Completion Date: June 2023 Corrective Action Plan: The Financial Aid staff will ensure systems are setup to prevent the over award of federal financial aid. The financial aid counselor will prepare and award the student. Upon completion, the financial aid counselor will submit the file to the Director of Financial Aid for the second review. The University Financial Aid officers will undergo a series of trainings and certifications through the National Association of Student Financial Aid Administrators to assist with understanding aggregate limits for federal student aid.
View Audit 40401
Finding 41771 (2022-008)
Significant Deficiency 2022
Delaware State Housing Authority
DE
Special Tests & Provisions Questioned Costs Subrecipient Monitoring § 200.303
Corrective Action Plan: In September 2022, DSHA implemented new processes for preparing and submitting ERA reports to U.S. Treasury. A third party technical assistance provider now has access to the UST Reporting portal, and coordinates with DSHA program staff to collect data to prepare report submi...
Corrective Action Plan: In September 2022, DSHA implemented new processes for preparing and submitting ERA reports to U.S. Treasury. A third party technical assistance provider now has access to the UST Reporting portal, and coordinates with DSHA program staff to collect data to prepare report submissions. After reporting fields have been populated in the UST Portal, the DSHA Director of Policy & Planning reviews, certifies, and submits reports to UST. DSHA is coordinating with this technical assistance provider to ensure that a record of reporting information is retained after reports are submitted. Responsible Official: Devon Manning, Director of Policy & Planning and Brian Rossello, Director of Housing Finance Completion Date: September 2022
View Audit 39256
Finding 41768 (2022-005)
Significant Deficiency 2022
Delaware State Housing Authority
DE
Matching / Level of Effort / Earmarking Allowable Costs / Cost Principles
Corrective Action Plan: DSHA introduced ERA funding to support DEHAP in March 2021 using an application software program. This software accommodated application processing activity, but did not have the capability to issue assistance payments. To issue assistance payments, DSHA was required to manu...
Corrective Action Plan: DSHA introduced ERA funding to support DEHAP in March 2021 using an application software program. This software accommodated application processing activity, but did not have the capability to issue assistance payments. To issue assistance payments, DSHA was required to manually transfer application information from application processing service into an established payment processing platform; this created opportunity for data entry errors. In August 2021, DSHA transitioned DEHAP to a new application processing software platform. This new platform can accommodate both application processing and payment processing, eliminating the opportunity for data entry errors in the transfer of information from one program process to the next. Responsible Official: Devon Manning, Director of Policy & Planning and Brian Rossello, Director of Housing Finance Completion Date: August 2021
View Audit 39256
Finding 41765 (2022-001)
Significant Deficiency 2022
City of Kokomo
IN
Internal Control / Segregation of Duties Allowable Costs / Cost Principles Reporting § 200.303
FINDING 2022-001 (Auditor Assigned Reference Number) Contact Person Responsible for Corrective Action: Weston Reed Contact Phone Number: 765-456-7455 Views of Responsible Official: We concur with the finding. Description of Corrective Action Plan: 1. Starting with the 2023 June quarter-end P&E repor...
FINDING 2022-001 (Auditor Assigned Reference Number) Contact Person Responsible for Corrective Action: Weston Reed Contact Phone Number: 765-456-7455 Views of Responsible Official: We concur with the finding. Description of Corrective Action Plan: 1. Starting with the 2023 June quarter-end P&E report which is due in July 31, 2023 City will have another employee review and sign off on the report prior to final submission on line. Anticipated Completion Date: July 31, 2023
View Audit 38488
Finding 41735 (2022-009)
Significant Deficiency 2022
Urshan College
MO
Student Financial Aid Matching / Level of Effort / Earmarking Internal Control / Segregation of Duties
2022-009 Eligibility ? Assistance Listing No. 84.268 Recommendation: We recommend the College design controls to ensure an adequate review process is in place to ensure compliance with reporting requirements. Explanation of disagreement with audit finding: There is no disagreement with the audit fin...
2022-009 Eligibility ? Assistance Listing No. 84.268 Recommendation: We recommend the College design controls to ensure an adequate review process is in place to ensure compliance with reporting requirements. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: Policy and Procedures of reporting deadlines and requires has been put into action by the director of financial aid. Name(s) of the contact person(s) responsible for corrective action: Grant Pollard, Director of Financial Aid Planned completion date for corrective action plan: 11/1/2022
View Audit 38581
Finding 41733 (2022-007)
Significant Deficiency 2022
Urshan College
MO
Special Tests & Provisions Questioned Costs Subrecipient Monitoring § 200.303
2022-007 Special Tests and Provisions ? Assistance Listing No. 84.063, 84.268 Recommendation: We recommend the College design controls to ensure an adequate review process is in place to ensure compliance with reporting requirements. After year end, the College engaged CLA to assist with the GLBA pr...
2022-007 Special Tests and Provisions ? Assistance Listing No. 84.063, 84.268 Recommendation: We recommend the College design controls to ensure an adequate review process is in place to ensure compliance with reporting requirements. After year end, the College engaged CLA to assist with the GLBA process for the next fiscal year. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: College IT department is currently working with outside consultants to perform a risk assessment. Name(s) of the contact person(s) responsible for corrective action: Ashley Chancellor, CFO Planned completion date for corrective action plan: 11/1/2022
View Audit 38581
Finding 41731 (2022-005)
Significant Deficiency 2022
Urshan College
MO
Matching / Level of Effort / Earmarking Special Tests & Provisions Questioned Costs § 200.303
2022-005 Special Tests and Provisions ? Assistance Listing No. 84.063, 84.268 Recommendation: We recommend the College design controls to ensure an adequate review process is in place to ensure compliance with reporting requirements. Explanation of disagreement with audit finding: There is no disagr...
2022-005 Special Tests and Provisions ? Assistance Listing No. 84.063, 84.268 Recommendation: We recommend the College design controls to ensure an adequate review process is in place to ensure compliance with reporting requirements. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: The director of financial aid works with the third-party servicer to ensure accurate and timely enrollment updates to NSLDS. Name(s) of the contact person(s) responsible for corrective action: Grant Pollard, Director of Financial Aid Planned completion date for corrective action plan: 11/1/2022
View Audit 38581
Finding 41730 (2022-003)
Material Weakness 2022
Urshan College
MO
Questioned Costs Student Financial Aid Eligibility
2022-003 Eligibility ? Assistance Listing No. 84.063, 84.268 Recommendation: We recommend the College provide additional resources to ensure all compliance requirements are met. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response ...
2022-003 Eligibility ? Assistance Listing No. 84.063, 84.268 Recommendation: We recommend the College provide additional resources to ensure all compliance requirements are met. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: The director of financial aid reviews the funding estimate (award package) put together by the third party servicer and signs/e-signs it to document his review. Name(s) of the contact person(s) responsible for corrective action: Grant Pollard, Director of Financial Aid Planned completion date for corrective action plan: 11/1/2022
View Audit 38581
Town of Gorham
ME
Questioned Costs Allowable Costs / Cost Principles Matching / Level of Effort / Earmarking
Management response/corrective action: We will provide training to grant funded employees and their supervisors on proper time keeping and federal grant recordkeeping requirements.
Management response/corrective action: We will provide training to grant funded employees and their supervisors on proper time keeping and federal grant recordkeeping requirements.
View Audit 38482
Finding 41711 (2022-004)
Significant Deficiency 2022
Forsyth County, North Carolina
NC
Reporting Significant Deficiency Matching / Level of Effort / Earmarking
Finding 2022-004, Significant Deficiency and Non-Material Non-Compliance - Reporting Corrective Action Plan: Goal: To ensure US Treasury reports are submitted timely and accurately, the County will log into the US Treasury website to download and save copies of previously submitted ERAP reports. Pla...
Finding 2022-004, Significant Deficiency and Non-Material Non-Compliance - Reporting Corrective Action Plan: Goal: To ensure US Treasury reports are submitted timely and accurately, the County will log into the US Treasury website to download and save copies of previously submitted ERAP reports. Plan: The County will retain a repository with internally reviewed and uploaded reports. Performance Improvement Strategies: 1. Prior to March 10, 2023, reports that were submitted in the US Treasury website related to ERAP were not able to be saved/retained. 2. Leadership will log into the US Treasury website and download all prior reports submitted + will continue to download and save reports submitted henceforth. 3. All staff who participate in the submission of reports will sign and date the submitted report to verify internal review of information submitted. 4. Copies of reports will be stored in the shared Teams Channel for ERAP. 5. Supporting reports/documentation and meetings related to US Treasury reports will be retained via printed/signed copies. Responsible Parties: Mia Stockton, Economic Services Division Director Timeframes: Prior reports submitted will be downloaded and retained no later than 3/17/2023. Future reports/updates to reports will be retained upon submission.
View Audit 38704
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