Finding 1848 (2022-006)

Significant Deficiency
Requirement
AB
Questioned Costs
-
Year
2022
Accepted
2023-11-15

AI Summary

  • Core Issue: The School District used incorrect pay rates for 3% of employees, violating established salary schedules.
  • Impacted Requirements: This mismanagement breaches 2 C.F.R § 200.303(a), which mandates effective internal controls over Federal awards.
  • Recommended Follow-Up: The Treasurer must ensure all salaries and benefits charged to federal grants align with approved rates to prevent underpayments and potential questioned costs.

Finding Text

2 C.F.R § 200.303(a) provides that the non-Federal entity must establish and maintain effective internal control over the Federal award that provides reasonable assurance that the non-Federal entity is managing the Federal award in compliance with Federal statutes, regulations, and the terms and conditions of the Federal award.The School District has established approved rates of pay for employees through union negotiated salary schedules. The District used an incorrect rate for 3% of employees tested.  Failure to follow the approved rates of pay resulted in underpayments of employee salaries and could resulted in questioned costs if the errors had resulted in an overpayment. The Treasurer should ensure all employee salaries and benefits charged to federal grants are reported at the approved rates, in accordance with the School District’s salary schedules.

Corrective Action Plan

Salaries and benefits for the Fiscal Year in the audit were approved by a prior interim treasurer. New procedures have been put in place the prevent this from happening with the current Treasurer. Anticipated Completion Date: 6/30/2023 Responsible Contact Person: Jared M. Bunting, Treasurer/CFO

Categories

Matching / Level of Effort / Earmarking Internal Control / Segregation of Duties

Other Findings in this Audit

  • 1849 2022-006
    Significant Deficiency
  • 1850 2022-006
    Significant Deficiency
  • 1851 2022-006
    Significant Deficiency
  • 578290 2022-006
    Significant Deficiency
  • 578291 2022-006
    Significant Deficiency
  • 578292 2022-006
    Significant Deficiency
  • 578293 2022-006
    Significant Deficiency

Programs in Audit

ALN Program Name Expenditures
10.555 National School Lunch Program $1.00M
32.009 Emergency Connectivity Fund Program $407,769
10.553 School Breakfast Program $299,486
84.287 Twenty-First Century Community Learning Centers $243,438
84.367 Improving Teacher Quality State Grants $211,681
84.424 Student Support and Academic Enrichment Program $101,641
84.027 Special Education_grants to States $73,763
10.556 Special Milk Program for Children $69,074
84.358 Rural Education $51,552
10.582 Fresh Fruit and Vegetable Program $47,557
84.010 Title I Grants to Local Educational Agencies $11,366
84.425 Education Stabilization Fund $8,371
84.173 Special Education_preschool Grants $5,173
10.649 Pandemic Ebt Administrative Costs $3,063