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Corrective Action Plans

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Finding 42369 (2022-001)
Significant Deficiency 2022
Jerusalem Judson Meadows, Inc.
OH
Questioned Costs HUD Housing Programs Internal Control / Segregation of Duties
Recommendation: The Organization should have more qualified personnel performing tenant file compliance. It should also have a second person reviewing files for compliance either on a test basis or for all files. Action Taken: In process of correcting documentation, adjusting tenant rent as necessar...
Recommendation: The Organization should have more qualified personnel performing tenant file compliance. It should also have a second person reviewing files for compliance either on a test basis or for all files. Action Taken: In process of correcting documentation, adjusting tenant rent as necessary and claiming repayments due to HUD.
View Audit 38247 Questioned Costs: $1
Finding 42316 (2022-007)
Significant Deficiency 2022
Las Cruces Public School District No. 2
NM
Internal Control / Segregation of Duties HUD Housing Programs Significant Deficiency
Views of responsible officials and planned corrective actions: Las Cruces Public Schools (LCPS) uses the NM Graduation Technical Manual to guide expectations and processes for graduation cohort review for all schools. The District currently supports each registrar with live data dashboards to monit...
Views of responsible officials and planned corrective actions: Las Cruces Public Schools (LCPS) uses the NM Graduation Technical Manual to guide expectations and processes for graduation cohort review for all schools. The District currently supports each registrar with live data dashboards to monitor students who have withdrawn across which includes the NM State code. The LCPS Information Operations Department, who over sees STARS collections, meets with all registrars yearly to review the dashboards, review the NM graduation Technical Manual, along with all internal process of where the documentation needs to occur. After findings from the audit, the following will be added to our process. Training: ? The IO Department will continue to train all registrars on a yearly basis using the state?s Graduation Technical Manual. As of December 1, 2022, this training will now be considered mandatory for the school administrator. ? Attendance of the trainings will be documented in our professional development monitoring system-Vector Solutions. Internal Audits: ? Each site?s school administrator, who attended the training, will conduct frequent checks of the students that have withdrawn to ensure proper documentation is being completed using the data dashboards as reference. ? The LCPS Information Operations Department will conduct two internal audits, one in the fall and one in the spring, to ensure compliance of documentation is ongoing and not occurring only at graduation cohort review timeline. The Associate Superintendent of Information Operations will incorporate trainings for all registrars and school administration representative by December 1, 2022. Internal audits will be conducted every September and February of each school year.
View Audit 38633
Finding 42289 (2022-001)
Significant Deficiency 2022
Corpus Christi Housing Authority
TX
HUD Housing Programs Significant Deficiency Internal Control / Segregation of Duties
Views of responsible officials and planned corrective action: The Authority accepts the finding of eviewed its process for properly managing the Housing Quality Standards policies. This finding reflects a missed process step by the caseworker, and the Authority will put process steps in place for ...
Views of responsible officials and planned corrective action: The Authority accepts the finding of eviewed its process for properly managing the Housing Quality Standards policies. This finding reflects a missed process step by the caseworker, and the Authority will put process steps in place for weekly reviews of all abated units housed in our database by the department supervisor to ensure that housing units are placed in the eligible pool of habitable housing. The corrective process steps will require the department supervisor to extract all abated units weekly and cross reference that report with the updated HQS caseworker has processed the change within 24 hours of the unit passing. Anton Shaw, Vice President of the Housing Choice Voucher Program, is responsible for implementing this corrective action by September 30, 2023 and has since enhanced internal controls immediately, as noted above, to mitigate future exceptions.
View Audit 51712
Tyson Place Housing Development Fund Company, Inc.
NY
HUD Housing Programs
U.S. Department of Housing and Urban Development Tyson Place Housing Development Fund Company, Inc. (St. Joseph Manor Apartments), HUD Project No. 014-EE032-NY06-S921-010 respectfully submits the following corrective action plan for the year ended March 31, 2022. Name and address of independent publ...
U.S. Department of Housing and Urban Development Tyson Place Housing Development Fund Company, Inc. (St. Joseph Manor Apartments), HUD Project No. 014-EE032-NY06-S921-010 respectfully submits the following corrective action plan for the year ended March 31, 2022. Name and address of independent public accounting firm: Bonadio & Co., LLP 432 North Franklin Street #60 Syracuse, New York 13204 Audit period: April 1, 2021 ? March 31, 2022 The findings from the 2022 schedule of findings and questioned costs are discussed below. The findings are numbered consistently with the numbers assigned in the schedule. FINDINGS ? FINANCIAL STATEMENT AUDIT None FINDINGS ? FEDERAL AWARD PROGRAM AUDIT Finding 2022-001: Supportive Housing for the Elderly (Section 202), Federal Assistance Listing Number 14.157 Recommendation: Our auditors recommended that we resume unit inspections and ensure those inspections are properly documented in the tenant files. Action Taken: We are currently in the process of completing and documenting unit inspections. Name of Contact Person Responsible for Corrective Action: Kyle Lyskawa, CFO, (315) 424-1821. Anticipated Completion Date: June 2022
View Audit 49418
Youngstown Voa Ind Housing INC (freedom Village Youngstown)
VA
Cash Management HUD Housing Programs Reporting
Finding Reference Number: 2022-001 Concur or Do Not Concur: Concur Agree or Disagree with Auditor Recommendations: Agree Actions Taken or Planned on the Finding: Management agrees with the finding. The residual receipts account deficiency was funded on October 15, 2021 in the amount of $9,505. M...
Finding Reference Number: 2022-001 Concur or Do Not Concur: Concur Agree or Disagree with Auditor Recommendations: Agree Actions Taken or Planned on the Finding: Management agrees with the finding. The residual receipts account deficiency was funded on October 15, 2021 in the amount of $9,505. Management will ensure that the residual receipts account is properly funded in the future. Completion Date: October 15, 2021
View Audit 45664
Finding 42245 (2022-003)
Material Weakness 2022
Gallia Metropolitan Housing Authority
OH
HUD Housing Programs
Inspections for Housing Choice Vouchers were behind from the pandemic. During 2022 we failed to get inspections scheduled and ran out of time for the calendar year. For 2023 this caused a snowball effect. We are currently in the process of scheduling all outdated HCV inspections that show overdue on...
Inspections for Housing Choice Vouchers were behind from the pandemic. During 2022 we failed to get inspections scheduled and ran out of time for the calendar year. For 2023 this caused a snowball effect. We are currently in the process of scheduling all outdated HCV inspections that show overdue on Hud?s website. We will have these inspections completed by December 22,2023.
View Audit 43850
Finding 42244 (2022-002)
Material Weakness 2022
Gallia Metropolitan Housing Authority
OH
HUD Housing Programs
Gallia County realtors do not keep records of market rate rental pricing. Also there is no housing board, or public entity that monitors this information. To comply with reasonable rent requirement, we will request our current landlords in the HCV program to give us prices they charge in their non-s...
Gallia County realtors do not keep records of market rate rental pricing. Also there is no housing board, or public entity that monitors this information. To comply with reasonable rent requirement, we will request our current landlords in the HCV program to give us prices they charge in their non-subsidized rentals, and we will create a file. We will request information on one, two, three, and four bedroom apartments, houses, as well as mobile homes. We will keep track of these prices and will document on a separate form, the rent reasonableness for the file on particular individuals in the HCV program. We will update these numbers with landlords every other year. For quality control we will check new admissions, moves, and landlord rent increases and document for our records every two months. This will assure rent reasonableness and the document will be placed in the file. We will also be looking into any services in the open market that will be able to provide the housing authority with this information as well.
View Audit 43850
Voa Adirondacks Affordable Housing, LLC (adirondacks Apartments)
VA
HUD Housing Programs Cash Management Reporting
Finding Reference Number: 2022-001 Concur or Do Not Concur: Concur Agree or Disagree with Auditor Recommendations: Agree Actions Taken or Planned on the Finding: Management agrees with the finding. The excess funds were accrued to submit to HUD. Completion Date: August 29, 2022
Finding Reference Number: 2022-001 Concur or Do Not Concur: Concur Agree or Disagree with Auditor Recommendations: Agree Actions Taken or Planned on the Finding: Management agrees with the finding. The excess funds were accrued to submit to HUD. Completion Date: August 29, 2022
View Audit 40337
Statewide Bay Landing Ii, Inc.
RI
HUD Housing Programs
The current management agent does retain the required EIV in the tenant files.
The current management agent does retain the required EIV in the tenant files.
View Audit 39066
Statewide Bay Landing Ii, Inc.
RI
HUD Housing Programs Equipment & Real Property Management
The current management agent has requested supporting documentation from the prior management agent but has not received documentation as of this date.
The current management agent has requested supporting documentation from the prior management agent but has not received documentation as of this date.
View Audit 39066
Statewide Bay Landing Ii, Inc.
RI
Questioned Costs Procurement, Suspension & Debarment HUD Housing Programs
The current management agent has requested supporting documentation from the prior management agent but has not received documentation as of this date.
The current management agent has requested supporting documentation from the prior management agent but has not received documentation as of this date.
View Audit 39066 Questioned Costs: $1
Statewide Bay Landing Ii, Inc.
RI
Questioned Costs HUD Housing Programs
The current management agent has requested supporting documentation from the prior management agent but has not received documentation as of this date.
The current management agent has requested supporting documentation from the prior management agent but has not received documentation as of this date.
View Audit 39066 Questioned Costs: $1
Statewide Bay Landing Ii, Inc.
RI
HUD Housing Programs
Subsequent to year end the current management agent made the necessary deposit(s) and will make the required monthly deposits timely in the future.
Subsequent to year end the current management agent made the necessary deposit(s) and will make the required monthly deposits timely in the future.
View Audit 39066
Statewide Bay Landing, Inc.
RI
HUD Housing Programs Equipment & Real Property Management
The current management agent has requested supporting documentation from the prior management agent but has not received documentation as of this date.
The current management agent has requested supporting documentation from the prior management agent but has not received documentation as of this date.
View Audit 39062
Statewide Bay Landing, Inc.
RI
Questioned Costs Procurement, Suspension & Debarment HUD Housing Programs
The current management agent has requested supporting documentation from the prior management agent but has not received documentation as of this date.
The current management agent has requested supporting documentation from the prior management agent but has not received documentation as of this date.
View Audit 39062 Questioned Costs: $1
Statewide Bay Landing, Inc.
RI
Questioned Costs HUD Housing Programs
The current management agent has requested supporting documentation from the prior management agent but has not received documentation as of this date.
The current management agent has requested supporting documentation from the prior management agent but has not received documentation as of this date.
View Audit 39062 Questioned Costs: $1
Statewide Bay Landing, Inc.
RI
HUD Housing Programs Internal Control / Segregation of Duties
The current management agent will request that the prior management agent provide sufficient documentation for the second withdrawal and will transfer the $6,309 excess funds withdrawn to the replacement reserve account.
The current management agent will request that the prior management agent provide sufficient documentation for the second withdrawal and will transfer the $6,309 excess funds withdrawn to the replacement reserve account.
View Audit 39062
Statewide Bay Landing, Inc.
RI
HUD Housing Programs
Subsequent to year end the current management agent made the necessary deposit and will make the required monthly deposits timely in the future
Subsequent to year end the current management agent made the necessary deposit and will make the required monthly deposits timely in the future
View Audit 39062
Statewide Bay Landing, Inc.
RI
HUD Housing Programs Internal Control / Segregation of Duties
The current management agent will make every effort to refund tenant security deposits in a timely manner.
The current management agent will make every effort to refund tenant security deposits in a timely manner.
View Audit 39062
Statewide Bay Landing, Inc.
RI
HUD Housing Programs
The current management agent does retain the required EIV in the tenant files.
The current management agent does retain the required EIV in the tenant files.
View Audit 39062
Finding 42150 (2022-001)
Significant Deficiency 2022
Pope County Public Facilities Board
AR
HUD Housing Programs
2022-001. Late Audited FDS / Federal Clearinghouse Submission. Corrective action planned: Pope County Public Facilities Board concurs with the recommendation and has implemented procedures to ensure the audited FDS and Federal Clearinghouse submissions are submitted in a timely manner. Contact ...
2022-001. Late Audited FDS / Federal Clearinghouse Submission. Corrective action planned: Pope County Public Facilities Board concurs with the recommendation and has implemented procedures to ensure the audited FDS and Federal Clearinghouse submissions are submitted in a timely manner. Contact person: Beverly Massey, Executive Director. Anticipated completion date: March 31, 2024.
View Audit 45347
Finding 42115 (2022-001)
Material Weakness 2022
Jefferson Center for Mental Health, Inc.
CO
Allowable Costs / Cost Principles Subrecipient Monitoring Cash Management
As stated in the audit findings, there were errors made in reporting lost revenue, which included pharmacy and grant revenue. Jefferson Center agrees there were errors made and are providing a solution for the corrective action plan. It?s every important for Jefferson Center for Mental Health to r...
As stated in the audit findings, there were errors made in reporting lost revenue, which included pharmacy and grant revenue. Jefferson Center agrees there were errors made and are providing a solution for the corrective action plan. It?s every important for Jefferson Center for Mental Health to report accurately and timely information. All future reporting and correspondence on provider relief funding will be reviewed by multiple fiscal staff, including the Controller, Director of Finance and the Chief Financial Officer. Having multiple qualified staff to review and agree that the correct procedures have been followed and that the information being reported is accurate, will ultimately meet our goal of reporting 100% accurate information. In the future, the Controller will prepare the reporting information, the Director of Finance will assist the Controller in reviewing the reporting guidelines and timelines as well as assist with populating the reports with the correct data. The Chief Financial Officer will review the reports and data sources to ensure that we follow the correct reporting guidelines. Jefferson Center will also make sure that we have the latest Post-payment Notice of Reporting Requirements from the HRSA website to ensure we?re aware of the latest reporting requirements. Projected Completion Date: February 15, 2023 CLIENT RESPONSIBLE PARTY: Name of Contact Person: David A. Goff, MBA Vice President of Administration and Chief Financial Officer. 4851 Independence Street, Wheat Ridge, CO 80033. 303-432-5164, Davidg@jcmh.org
View Audit 39579
Finding 42084 (2022-001)
Material Weakness 2022
Chesterfield Marlboro Economic Opportunity Council INC
SC
HUD Housing Programs Reporting Matching / Level of Effort / Earmarking
Finding 2022-001 ? Accounting for Notes Payable Condition: In 2016 the Agency closed on a U.S. Department of Agriculture Rural Development (?USDA-RD?) loan. In 2018 and 2019 the Agency borrowed a total of $143,098 under this loan. The liability associated with this note payable was not recorded in ...
Finding 2022-001 ? Accounting for Notes Payable Condition: In 2016 the Agency closed on a U.S. Department of Agriculture Rural Development (?USDA-RD?) loan. In 2018 and 2019 the Agency borrowed a total of $143,098 under this loan. The liability associated with this note payable was not recorded in the Agency?s financial records. Internal controls over financial reporting should be in place to provide reasonable assurance that notes payable are recorded in the Agency?s financial books and records at inception and are reported in accordance with accounting principles generally accepted in the United States. As a result of this condition, the Agency?s financial records did not include the liability associated with this loan. It was necessary for the external auditors to make adjustments to the Agency?s accounting records so that the financial statements would be presented in accordance with generally accepted accounting standards. Corrective Action Planned: The Agency will establish procedures to ensure that there is strong communication between administrative and financial management so as to identify any borrowing transactions requiring recording in the financial books and records. Name of Contact Person Responsible for Corrective Action: Deborah E. Clyburn, Deputy/Fiscal Director Anticipated Completion Date: August 1, 2023
View Audit 45583
Edward M. Marx Apartments, Inc.
FL
HUD Housing Programs Eligibility Reporting
Oversight Agency for Audit, Edward M. Marx Apartments, Inc., respectfully submits the following corrective action plan for the year ended June 30, 2022. Name and address of independent public accounting firm: Bellows Associates, P.A., 5401 N University Drive, Suite 201, Coral Springs, Florida 3306...
Oversight Agency for Audit, Edward M. Marx Apartments, Inc., respectfully submits the following corrective action plan for the year ended June 30, 2022. Name and address of independent public accounting firm: Bellows Associates, P.A., 5401 N University Drive, Suite 201, Coral Springs, Florida 33067 Audit period: July 1, 2021, through June 30, 2022 The findings from the June 30, 2022, schedule of findings and questioned costs are discussed below. The findings are numbered consistently with the numbers assigned in the schedule. SECTION III ? FINDINGS AND QUESTIONED COSTS ? MAJOR FEDERAL AWARD PROGRAMS AUDITFINDING No. 2022-002: Section 202 Supportive Housing for the Elderly, CFDA No. 14.157 Recommendation: Management should implement procedures to ensure that the Project verifies tenant income through the EIV system in a timely manner and maintain all required documentation and perform background checks prior to tenant acceptance. Action Taken: Training classes are planned and will be conducted on running EIV reports and performing tenant background checks. In addition, tenant files will be selected for review, at random, to ensure these items are completed in a timely manner. If the audit Oversight Agency has questions regarding these plans, please call Christine Harris at 954-835-9200. Sincerely yours, Christine Harris Accounting Manager
View Audit 44087
Edward M. Marx Apartments, Inc.
FL
HUD Housing Programs Reporting Matching / Level of Effort / Earmarking
Oversight Agency for Audit, Edward M. Marx Apartments, Inc., respectfully submits the following corrective action plan for the year ended June 30, 2022. Name and address of independent public accounting firm: Bellows Associates, P.A., 5401 N University Drive, Suite 201, Coral Springs, Florida 3306...
Oversight Agency for Audit, Edward M. Marx Apartments, Inc., respectfully submits the following corrective action plan for the year ended June 30, 2022. Name and address of independent public accounting firm: Bellows Associates, P.A., 5401 N University Drive, Suite 201, Coral Springs, Florida 33067 Audit period: July 1, 2021, through June 30, 2022 The findings from the June 30, 2022, schedule of findings and questioned costs are discussed below. The findings are numbered consistently with the numbers assigned in the schedule. SECTION III ? FINDINGS AND QUESTIONED COSTS ? MAJOR FEDERAL AWARD PROGRAMS AUDIT FINDING No. 2022-001: Section 202 Supportive Housing for the Elderly, CFDA No. 14.157 Recommendation: The Project should comply with HUD regulations for the timely renewal of the PRAC contract. Action Taken: Compliance Department has implemented a system to monitor and track HUD contract renewals to ensure the process will be completed in a timely manner going forward. If the audit Oversight Agency has questions regarding these plans, please call Christine Harris at 954-835-9200. Sincerely yours, Christine Harris Accounting Manager
View Audit 44087
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