Finding 42245 (2022-003)

Material Weakness Repeat Finding
Requirement
N
Questioned Costs
-
Year
2022
Accepted
2023-09-25

AI Summary

  • Core Issue: The PHA failed to conduct housing quality inspections for 87.5% of tenant files in 2022.
  • Impacted Requirements: This violates 24 CFR sections 982.158(d) and 982.405(a) regarding mandatory inspections.
  • Recommended Follow-Up: The Executive Director and Housing Choice Voucher Manager must ensure all tenant files are properly documented and compliant with inspection requirements.

Finding Text

24 CFR section 982.158(d) provides that the Public Housing Authority (PHA) must prepare a unit inspection report. Further, 24 CFR section 982.405(a) provides that the PHA must inspect the unit leased to a family prior to the initial term of the lease, at least biennially during assisted occupancy, and at other times as needed, to determine if the unit meets the HQS. The Authority did not perform housing quality inspections in 2022 for 87.5 percent of the current tenant files tested for the Housing Choice Voucher program. The failure to perform housing quality inspections could lead to future questioned costs, reduced future federal funding, and the requirement to repay the U.S. Department of Urban development. The Executive Director and Housing Choice Voucher Manager should ensure all tenant files maintain the appropriate documentation and meet the requirements for inspections.

Corrective Action Plan

Inspections for Housing Choice Vouchers were behind from the pandemic. During 2022 we failed to get inspections scheduled and ran out of time for the calendar year. For 2023 this caused a snowball effect. We are currently in the process of scheduling all outdated HCV inspections that show overdue on Hud?s website. We will have these inspections completed by December 22,2023.

Categories

HUD Housing Programs

Other Findings in this Audit

  • 42243 2022-001
    Material Weakness
  • 42244 2022-002
    Material Weakness
  • 618685 2022-001
    Material Weakness
  • 618686 2022-002
    Material Weakness
  • 618687 2022-003
    Material Weakness Repeat

Programs in Audit

ALN Program Name Expenditures
14.850 Public and Indian Housing $770,021
14.871 Section 8 Housing Choice Vouchers $755,446
14.872 Public Housing Capital Fund $89,776