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Corrective Action Plans

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Finding 48565 (2022-003)
Material Weakness 2022
State of Ohio
OH
Reporting Internal Control / Segregation of Duties HUD Housing Programs
Corrective Action Plan: OCD anticipates utilizing the following protocol to resolve the finding: Step 1 and Future The Ohio Department of Development is under contract with a consultant to build OCD?s new grant management system and migrate out of OCEAN. Neither enhancing existing reports nor build...
Corrective Action Plan: OCD anticipates utilizing the following protocol to resolve the finding: Step 1 and Future The Ohio Department of Development is under contract with a consultant to build OCD?s new grant management system and migrate out of OCEAN. Neither enhancing existing reports nor building new ones in OCEAN are feasible options at this point. The new system will allow OCD to have control in building custom reports to meet numerous needs. OCD also anticipates having increased automation features, enhanced validations, and data linkage on a broader spectrum. All these aspects will reduce the risk of error and will allow for reporting on precise information to assist in the new reconciliation process which will be structured as follows. A. New system reports will be pulled by Senior Financial Analysts and compared with the IDIS PR28 report and OAKS data once per quarter for each funding source. B1. If there are no discrepancies, the reconciliation will be logged in the system with the date and time it occurred. End. B2. If there are discrepancies, the Senior Financial Analyst will meet with the Operations Manager to present the discrepancies and determine if there is a quick explanation. C1. If so, the resolution will be logged. Adjustments will be made accordingly and documented. End. C2. If not, create a plan of action for a deeper dive. Continue to circle back and alter the plan of action until the source of the discrepancy is found, adjustments are made and actions are logged. End. Step 1 is complete in the sense that there is a contract in place for a new grant management system that will provide OCD with tools necessary to carry out reconciliation procedures accurately and efficiently on a regular basis. OCD will meet with the consultants to inquire about the system?s capability of storing historical data to access historical reports. The future of the resolution is outlined within A. through C2 after the system is built. It is too early in the program development to provide names for the new reports. Step 2 and Present In the meantime, while the system is being built, the Operations Manager and Staff will collectively utilize a more manual process that will include pulling the current PR28 report from IDIS to reconcile with OCEAN and OAKS data for the grants listed in this finding. Report options are limited in OCEAN, therefore, it may be necessary for staff to maneuver through layers throughout the projects? data. After the discrepancies are found, adjustments are made, and actions are logged. A follow-up response will be submitted along with necessary documentation to evidence the grants have been reconciled and all systems and reports match. Anticipated Completion Date for Corrective Action: December 2023 Contact Person Responsible for Corrective Action: Talia D. Givens-Gore, Program Operations Manager, Ohio Department of Development 77 South High Street, 26th floor, Columbus, Ohio 43215 Phone Number: 614-728-8140, E-Mail Address: Talia.Givens-Gore@development.ohio.gov
View Audit 52604
Community Housing Services - Ashley Valley Shadows, Inc.
UT
Eligibility HUD Housing Programs Matching / Level of Effort / Earmarking
Community Housing Services ? Ashley Valley Shadows, Inc. Corrective Action Plan December 31, 2022 2022-001 Finding Phil Carroll, President of Community Housing Services, has implemented steps to correct the issue. The onsite manager has been replaced. The Organization will review tenant file pr...
Community Housing Services ? Ashley Valley Shadows, Inc. Corrective Action Plan December 31, 2022 2022-001 Finding Phil Carroll, President of Community Housing Services, has implemented steps to correct the issue. The onsite manager has been replaced. The Organization will review tenant file procedures to ensure that required documentation is obtained and maintained in accordance with HUD regulations. The anticipated completion date is December 31, 2023.
View Audit 45818
Wichita Place Senior Residences, Inc.
KS
HUD Housing Programs Cash Management Reporting
Finding Reference Number: 2022-001 and 2021-001 Concur or Do Not Concur: Concur Agree or Disagree with Auditor Recommendations: Agree Actions Taken or Planned on the Finding: Management agrees with the finding. The excess funds totaling $88,064 were accrued to submit to HUD. Completion Date: Janu...
Finding Reference Number: 2022-001 and 2021-001 Concur or Do Not Concur: Concur Agree or Disagree with Auditor Recommendations: Agree Actions Taken or Planned on the Finding: Management agrees with the finding. The excess funds totaling $88,064 were accrued to submit to HUD. Completion Date: January 20, 2023
View Audit 53149
Finding 48429 (2022-002)
Significant Deficiency 2022
City of North Las Vegas
NV
Subrecipient Monitoring HUD Housing Programs Matching / Level of Effort / Earmarking
The management team agrees with the auditor?s recommendation and has already implemented additional controls to address the stated concerns. Effective July 1, 2022, the City created a separate Grants division to centralize the application, compliance and administration of federal grants. This depart...
The management team agrees with the auditor?s recommendation and has already implemented additional controls to address the stated concerns. Effective July 1, 2022, the City created a separate Grants division to centralize the application, compliance and administration of federal grants. This department is responsible for creating a City-wide Grants Policy and Procedures Manual related to grants including but not limited to: acceptance of an award, managing an award, initiating and monitoring subawards, programmatic and financial reporting and closeout of awards. The Grants Director is responsible for the corrective action as it relates to this finding.
View Audit 41405
Finding 48322 (2022-001)
Material Weakness 2022
Westhaven of Englewood, Ltd.
IL
Questioned Costs HUD Housing Programs Reporting
DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT FINDING 2022-001: Section 8 Housing Assistance Payments, CFDA 14.195 Recommendation: Management should arrange to transfer the amount due to the residual receipts account as soon as possible. Corrective Actions Taken: Management has acknowledged the findin...
DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT FINDING 2022-001: Section 8 Housing Assistance Payments, CFDA 14.195 Recommendation: Management should arrange to transfer the amount due to the residual receipts account as soon as possible. Corrective Actions Taken: Management has acknowledged the finding and promised to transfer the amount due to the residual receipts account as soon as possible. Contact: Greg Miller, Management Agent Anticipated Completion Date: June 30, 2023
View Audit 47249 Questioned Costs: $1
Finding 48293 (2022-002)
Significant Deficiency 2022
Newport News Redevelopment and Housing Authority
VA
HUD Housing Programs Eligibility Significant Deficiency
Eligibility, Nonmaterial Noncompliance, Significant Deficiency Per Title 24 of the Code of Federal Regulations parts 880 through 883, only eligible individuals should participate and the program and there should be evidence of eligibility determinations. The Authority has established a move-in and ...
Eligibility, Nonmaterial Noncompliance, Significant Deficiency Per Title 24 of the Code of Federal Regulations parts 880 through 883, only eligible individuals should participate and the program and there should be evidence of eligibility determinations. The Authority has established a move-in and re-examination checklist to be used during the eligibility determination process to ensure that all required documents are maintained in the tenant?s file. Of the forty (40) tenants selected for testing, we noted the following: Seventeen (17) tenants were missing the re-examination checklist. Three (3) tenants were missing documentation that they were selected from the waiting list. Two (2) tenants were missing documentation of inspections and tenant certifications. The Authority has had a significant amount of turnover in their staffing who complete eligibility determinations, and the staff who were completing the eligibility determinations did not properly include the completed checklists in the file to evidence their review that all required documents were included in the file. The Authority did not have documentation of compliance with the eligibility requirement for one (1) tenant for the year ended June 30, 2022. Response: Within the next thirty days the Housing Program Compliance Analyst will complete a random audit at each complex of new admissions to confirm all HUD required forms have been completed, and will review random files to confirm the re-examination checklists have been completed. A report will be provided to the Director of Housing once the analyst has completed the review. Target Date: April 2023 Responsible Party: Director of Housing
View Audit 45715
Finding 48292 (2022-001)
Significant Deficiency 2022
Newport News Redevelopment and Housing Authority
VA
HUD Housing Programs Eligibility Significant Deficiency
Eligibility, Nonmaterial Noncompliance, Significant Deficiency Per Title 24 of the Code of Federal Regulations parts 5, 902, 960, 966, and 990, only eligible individuals should participate and the program and there should be evidence of eligibility determinations. The Authority has established an a...
Eligibility, Nonmaterial Noncompliance, Significant Deficiency Per Title 24 of the Code of Federal Regulations parts 5, 902, 960, 966, and 990, only eligible individuals should participate and the program and there should be evidence of eligibility determinations. The Authority has established an application and re-examination checklist to be used during the eligibility determination process to ensure that all required documents are maintained in the tenant?s file. Of the forty (40) tenants selected for testing, we noted the following: One (1) tenant where the Authority was unable to locate the tenant file to document their eligibility to participate in the program. Twelve (12) tenants were missing the re-examination checklist. Five (5) tenants were missing documentation that their income was accurately calculated and verified. For the one tenant whose file was unable to be located moved out of the program during fiscal year 2022, the Authority believes the file was moved to storage but was unable to locate it. For the missing checklists and other documentation, the Authority has had a significant amount of turnover in their staffing who complete eligibility determinations, and the staff who were completing the eligibility determinations did not properly include the completed checklists and other supporting documentation of eligibility in the file to evidence their review that all required documents were included in the file. Response: The Authority will have the Housing Program Compliance Analyst audit a sample of tenant files based on the latest re-examinations to ensure that the calculated income agrees with the supporting documentation, the checklist is completed in its entirety and is maintained in the tenant files. Target Date: April 2023 Responsible Party: Director of Housing
View Audit 45715
St. Martin De Porres, Inc. (wellington Place Apartments)
TX
Questioned Costs Cash Management HUD Housing Programs
Finding Reference Number: 2022-001 Concur or Do Not Concur: Concur Agree or Disagree with Auditor Recommendations: Agree Actions Taken or Planned on the Finding: Management agrees with the finding. The property has requested reimbursement from Villa Santa Maria. Completion Date: March 13, 2023
Finding Reference Number: 2022-001 Concur or Do Not Concur: Concur Agree or Disagree with Auditor Recommendations: Agree Actions Taken or Planned on the Finding: Management agrees with the finding. The property has requested reimbursement from Villa Santa Maria. Completion Date: March 13, 2023
View Audit 41998 Questioned Costs: $1
Finding 48172 (2022-001)
Material Weakness 2022
Paradise Haven Homes, Ltd. 071-Eh537
IL
Questioned Costs HUD Housing Programs Reporting
CORRECTIVE ACTION PLAN Year Ended July 31, 2022 DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT FINDING 2022-001: Section 8 Housing Assistance Payments, CFDA 14.195 Recommendation: Management should arrange to transfer the amount due to the residual receipts account as soon as possible. Corrective Actio...
CORRECTIVE ACTION PLAN Year Ended July 31, 2022 DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT FINDING 2022-001: Section 8 Housing Assistance Payments, CFDA 14.195 Recommendation: Management should arrange to transfer the amount due to the residual receipts account as soon as possible. Corrective Actions Taken: Management has acknowledged the finding and promised to transfer the amount due to the residual receipts account as soon as possible. Contact: Greg Miller, Management Agent Anticipated Completion Date: June 30, 2023
View Audit 50664 Questioned Costs: $1
Honor Ehg INC
NY
Special Tests & Provisions HUD Housing Programs
2022-002 Special Test and Provisions. A program policy and procedures has been put into lace to ensure that tenant rents do not exceed Fair Market Renal Rates. included with the addition of the policy, the number of bedrooms in each unit is now documented on the monthly lease chart. Before securing ...
2022-002 Special Test and Provisions. A program policy and procedures has been put into lace to ensure that tenant rents do not exceed Fair Market Renal Rates. included with the addition of the policy, the number of bedrooms in each unit is now documented on the monthly lease chart. Before securing a new lease for a tenant, the Fair Market Rental Rate is reviewed based upon the annual publicized limits. Documentation of this review will be maintain in the clients housing program records. copy of this review will be attached to the initial rent an security deposit check request.
View Audit 38718
Finding 48124 (2022-001)
Significant Deficiency 2022
Honor Ehg INC
NY
HUD Housing Programs
2022-001 Rent Reasonableness Controls: A program policy and procedure has been put into place to conduct a Rent Reasonableness Certification prior to signing a lease that utilizes COC funds. This documentation is submitted to the CFO for review when presented with a new lease to sign. The initial Re...
2022-001 Rent Reasonableness Controls: A program policy and procedure has been put into place to conduct a Rent Reasonableness Certification prior to signing a lease that utilizes COC funds. This documentation is submitted to the CFO for review when presented with a new lease to sign. The initial Rent Reasonableness Citification will be maintained in the client's housing records. All current tenants will have a Rent Reasonableness Cortication Conducted annually and maintained in the client's housing program record.
View Audit 38718
Finding 48076 (2022-001)
Material Weakness 2022
Bethel Towers
LA
HUD Housing Programs
2022-1 ? Reserve for Replacement Deposit Not Made Timely Condition: The Project did not make the required deposit into the bank account for January 2022 until February 2022 Response: The January 2022 Reserve for Replacement required deposit was not made until February 2022 due to cash flow issues du...
2022-1 ? Reserve for Replacement Deposit Not Made Timely Condition: The Project did not make the required deposit into the bank account for January 2022 until February 2022 Response: The January 2022 Reserve for Replacement required deposit was not made until February 2022 due to cash flow issues during the month of January 2022. That deposit was made in February along with all required monthly deposits for the remaining of the year. The project has complied with the replacement Reserve requirement as mentioned in HUD Handbook 4350.1 REV-1, Chapter 4-2. Though, the project was late in depositing the January payment this is not a significant violation of the HUD Handbook 4350.1 REV-1, Chapter 4-2 and the Regulatory Agreement. The requirement to fund and maintain the Replacement Reserve account was accomplished. The project must not be penalized for a 30-day delay in making a monthly payment. The defect was cured in a timely manner. Also, this is not a material weakness to raise it to the level of a reportable condition. We do not agree that this is an instance of material weakness to be elevated to a reportable condition.
View Audit 52790
Finding 48075 (2022-002)
Significant Deficiency 2022
Bethel Towers
LA
HUD Housing Programs
2022-2 ? HUD 9250 Instructions Not Followed Condition: Reserve for Replacement funds were not returned to the account as required by HUD. Response: Management agree that $21,073 was not returned to the Reserve for Replacement Account. This was an oversight due to paying unforeseen increased expenses...
2022-2 ? HUD 9250 Instructions Not Followed Condition: Reserve for Replacement funds were not returned to the account as required by HUD. Response: Management agree that $21,073 was not returned to the Reserve for Replacement Account. This was an oversight due to paying unforeseen increased expenses, specifically with utilities that increased substantially. (See attached General Ledger)
View Audit 52790
Finding 48074 (2022-002)
Material Weakness 2022
S.g. Noble Garden of Hope
LA
HUD Housing Programs Cash Management
2022-2 Excess Residual Receipts Condition: The Project did not prepare a HUD 9250 to remit excess residual receipts nor did it mail a check or transmit a wire of those funds. Criteria: According to the Consolidated Appropriations Act, 2017, owners subject to a Section 202 or 811 Project Rental Assis...
2022-2 Excess Residual Receipts Condition: The Project did not prepare a HUD 9250 to remit excess residual receipts nor did it mail a check or transmit a wire of those funds. Criteria: According to the Consolidated Appropriations Act, 2017, owners subject to a Section 202 or 811 Project Rental Assistance Contract (PRAC) are required to remit any excess balance in a Residual Receipts account, greater than $250 per unit, to HUD?s Accounting Center upon termination or renewal of the PRAC contract. Effect: Residual receipts balance is $30,133 as of December 31, 2022. The allowable balance is $7,250 ($250 X 29 units), resulting in excess residual receipts of $22,883. Recommendation: I recommend the Property prepare the HUD 9250 requesting to remit excess funds to HUD. Management Response: The property needs to money for improvements at the property. There will be an increase in the costs of future expenses due to inflations. It is not prudent for management to return funds for a property of this age. They do have Replacement Reserve funds but those funds may not be adequate enough to cover what will be needed. We have witnessed substantial increases in Insurance. Additionally, in order to maintain staff we would be looking at increases in Health Insurance, Compensation, and Fringe Benefits. Surplus cash is based on historical costs, it does not take into consideration what may happen in the future.
View Audit 52789
Finding 48073 (2022-001)
Material Weakness 2022
S.g. Noble Garden of Hope
LA
HUD Housing Programs Cash Management
2022-1 Surplus Cash Not Deposited to Residual Receipts Condition: Surplus cash was calculated at $9,619 at December 31, 2021. Criteria: Surplus cash is required to be deposited into the residual receipts account at the end of each fiscal year in which it was calculated. Cause: The cause is undetermi...
2022-1 Surplus Cash Not Deposited to Residual Receipts Condition: Surplus cash was calculated at $9,619 at December 31, 2021. Criteria: Surplus cash is required to be deposited into the residual receipts account at the end of each fiscal year in which it was calculated. Cause: The cause is undeterminable. Effect: The property is not in compliance with HUD rules and regulations as it relates to surplus cash. Recommendation: I recommend management make all required deposits of surplus cash to the residual receipts account in compliance with HUD rules and regulations. Management Response: It is our understanding that the Board of Directors will be requesting a meeting with HUD to discuss the dissolution of this item. Upon meeting with HUD it will be discharged.
View Audit 52789
Finding 48068 (2022-001)
Significant Deficiency 2022
The Housing Authority of the City of Auburn, Alabama
AL
Eligibility HUD Housing Programs Significant Deficiency
Finding 2022-001 ? Moving to Work Tenant Files ? Eligibility ? Annual Recertifications ? Noncompliance & Significant Deficiency ? CFDA #14.881 Corrective Action Plan: The Auburn Housing Authority (AHA) has implemented and/or will implement the following by FYE 2023: a. PBV case management is now ...
Finding 2022-001 ? Moving to Work Tenant Files ? Eligibility ? Annual Recertifications ? Noncompliance & Significant Deficiency ? CFDA #14.881 Corrective Action Plan: The Auburn Housing Authority (AHA) has implemented and/or will implement the following by FYE 2023: a. PBV case management is now administered in-house b. HCV has developed an action plan to ensure that all PBV files are HUD-compliant c. PBV calendar-year 2022 (January 2022-December 2022) re-exams are substantially complete. All files will be HUD-compliance by FYE2023. d. During FYE2023, the HCV Manager will perform quality controls by randomly selecting departmental files. e. Other internal control measures will be implemented to eliminate future audit findings. Person Responsible: Sharon Tolbert, CEO Anticipated Completion Date: June 30, 2023
View Audit 51285
Finding 48059 (2022-001)
Significant Deficiency 2022
City of Albany, New York
NY
HUD Housing Programs Reporting Program Income
Financial Statements On identification of the issue, management began reporting program income within 30 days as appropriate. All program income has been receipted appropriately. Management will continue to enter the required program income within 30 days. Management has a process for tracking progr...
Financial Statements On identification of the issue, management began reporting program income within 30 days as appropriate. All program income has been receipted appropriately. Management will continue to enter the required program income within 30 days. Management has a process for tracking program income and reflecting it properly in their accounts. This process was in place and functioning for all of 2022. Corrective Action Plan Pages Finding Number: 2022-001 Federal Assistance Listing Number: 14.239 HOME Investment Partnerships Program Year Ended: December 31, 2022 Responsible Individual: Mark Opalka Fiscal Consultant Management?s Response and Corrective Action Plan: The Agency agrees with the finding and recommendation. For part of 2022, the Agency did not report all program income timely in IDIS. On identification of the issue, management began reporting program income within 30 days as appropriate. All program income has been receipted appropriately. Management will continue to enter the required program income within 30 days. Management has a process for tracking program income and reflecting it properly in their accounts. This process was in place and functioning for all of 2022. The above procedures have already been implemented.
View Audit 41284
Finding 48055 (2022-001)
Significant Deficiency 2022
Advanced Living Inc.'s Schwenckfeld Manor
PA
Questioned Costs Subrecipient Monitoring Allowable Costs / Cost Principles
We corrected the issue prior to the audit report date via a proposed journal entry. The issue identified was due to the manner in which our new payroll system's allocations were set up. Upon discovery, we corrected the setup and revised the allocation methodology. We have also committed to more thor...
We corrected the issue prior to the audit report date via a proposed journal entry. The issue identified was due to the manner in which our new payroll system's allocations were set up. Upon discovery, we corrected the setup and revised the allocation methodology. We have also committed to more thorough monitoring of our payroll allocations each payroll period during the year to ensure allocations are made in accordance with the Project's policy.
View Audit 46043 Questioned Costs: $1
Finding 48048 (2022-002)
Significant Deficiency 2022
Sonoma County Community Development Commission
CA
Subrecipient Monitoring Allowable Costs / Cost Principles Cash Management
The Sonoma County Community Development Commission submits the following corrective action plan in response to Finding 2022-002 which states, ?Emergency Solutions Grant Program.? This finding pertains to (24 CFR Section 576.203) which states, ?the recipient must pay each subrecipient for allowable c...
The Sonoma County Community Development Commission submits the following corrective action plan in response to Finding 2022-002 which states, ?Emergency Solutions Grant Program.? This finding pertains to (24 CFR Section 576.203) which states, ?the recipient must pay each subrecipient for allowable costs within 30 days after receiving the subrecipient?s complete payment request.? The Ending Homelessness Team received substantial funding to assist with the Coronavirus Pandemic. Aside from the $7M received from the Federal Government, the Homelessness Team received an additional $10M in funding for State Emergency Solutions Grant (Coronavirus) and the State?s HHAP (Homeless Housing Assistance Prevention) Program, approximately four times the amount the team processed in prior years. Despite the significant increase in funding and program needs across the County during the pandemic, the Homelessness Team?s staffing levels didn?t change. The volume of transactions increased substantially and took additional time to process check request received. In addition, all checks are processed through the County of Sonoma?s accounting functions where they are reviewed, approved, and paid. The County?s Claims Department serves the entire County. During the height of the pandemic, all departments, including the Commission, experienced significant delays in processing times at the County level. Now that the pandemic is nearing an end, the Commission expects the Homelessness Team to return to their regular funding levels which will significantly reduce processing turn times. Sincerely, Dave Kiff Interim Executive Director Sonoma County Community Development Commission
View Audit 41759
Finding 47972 (2022-001)
Significant Deficiency 2022
Ottawa River Estates, Inc. 042-Hd072
OH
HUD Housing Programs Cash Management
Gilmore Jasion Mahler recommended that management make timely required deposits to the residual receipts reserve. Management has completed the required deposit to the residual receipts reserve of $3,901 in September 2022.
Gilmore Jasion Mahler recommended that management make timely required deposits to the residual receipts reserve. Management has completed the required deposit to the residual receipts reserve of $3,901 in September 2022.
View Audit 41227
201 Thurbers Inc.
RI
HUD Housing Programs Reporting
Finding 2022-001 ? EIV not processed for tenants during annual recertification A. Comments on Finding and Recommendations Recommendation ? We recommend the client runs tenant?s EIV reports during annual certifications and keep files in a separate secured place. B. Actions Taken or Planned Audi...
Finding 2022-001 ? EIV not processed for tenants during annual recertification A. Comments on Finding and Recommendations Recommendation ? We recommend the client runs tenant?s EIV reports during annual certifications and keep files in a separate secured place. B. Actions Taken or Planned Auditee agrees with this finding. Going forward, we will run the EIV reports for tenants. C. Status of Corrective Action on Prior Findings
View Audit 53714
Finding 47877 (2022-001)
Significant Deficiency 2022
Philadelphia Industrial Development Corporation
PA
Questioned Costs Allowable Costs / Cost Principles Cash Management
Corrective Action Plan and Status of Prior Year Findings Management?s Corrective Action Plan: Individual(s) Responsible for Corrective Action Plan Tysha Dixon Director, Financial Reporting (215) 496-8168 Anticipated Completion Date Completed March 2023 Management?s Corrective Action Plan Manage...
Corrective Action Plan and Status of Prior Year Findings Management?s Corrective Action Plan: Individual(s) Responsible for Corrective Action Plan Tysha Dixon Director, Financial Reporting (215) 496-8168 Anticipated Completion Date Completed March 2023 Management?s Corrective Action Plan Management will continue to rely on its existing controls in place; however, noting that Management will closely monitor loans and loan disbursements where the funding source has changed closely to ensure that disbursements are in accordance with funding terms and approval limits. Management will continue to rely on its existing controls that are in place, including the ongoing communication with the City for any changes in transactions that require their approval. In the circumstances where management is pending a contract amendment from the City for loans requiring additional funding, management will determine if there are unrestricted funding sources to support the change in the approved amount of the loan until the amended contract is finalized. Questioned Program: CFDA #14.218 Community Development Block Grants (CDBG)
View Audit 52296 Questioned Costs: $1
El Hogar Adventista, Inc.
PR
HUD Housing Programs
EL HOGAR ADVENTISTA, INC. CORRECTIVE ACTION PLAN FINANCIAL STATEMENT Fiscal Year May 31, 2022 NAME OF PROJECT: NUMBER OF PROJECT: Ines Maria Mendoza FHA# 056-EE-070 AUDITOR / AUDIT FIRM: Jose Luis Mendoza & Co., LLP FINDING NO. 2022-001 SECURITY DEPOSITS We agree. The late fund occurred on May 27, 2...
EL HOGAR ADVENTISTA, INC. CORRECTIVE ACTION PLAN FINANCIAL STATEMENT Fiscal Year May 31, 2022 NAME OF PROJECT: NUMBER OF PROJECT: Ines Maria Mendoza FHA# 056-EE-070 AUDITOR / AUDIT FIRM: Jose Luis Mendoza & Co., LLP FINDING NO. 2022-001 SECURITY DEPOSITS We agree. The late fund occurred on May 27, 2021 and the project operations were still recovering of the Covid-19 lockdown experience. Project Administrator has been advised to follow the procedures as established and is under a monitoring process to avoid non-compliance with the regulations. Combined Building & Housing Consultants, Inc. Management Agent Name of Contact Person: Rebecca Palacios Position: President Combined Building
View Audit 52295
Finding 47865 (2022-001)
Significant Deficiency 2022
Mission Consolidated Independent School District
TX
Matching / Level of Effort / Earmarking Subrecipient Monitoring HUD Housing Programs § 200.303
The District is currently compliant with ESSA LEA MOE. The Texas Education Agency (TEA) will issue FY 2022 ESSA LEA MOE compliance determinations in Spring 2023. If it is determined that the District will not meet ESSA LEA MOE compliance, then the District understands that it has two potential av...
The District is currently compliant with ESSA LEA MOE. The Texas Education Agency (TEA) will issue FY 2022 ESSA LEA MOE compliance determinations in Spring 2023. If it is determined that the District will not meet ESSA LEA MOE compliance, then the District understands that it has two potential avenues of relief: 1. 5-year flexibility: If a District is non-compliant with FY 2022 ESSA LEA MOE (determinations that FFCR will issue in Spring 2023) but was compliant in FYs 2017, 2018, 2019, 2020, and 2021 then the District would not have its FY 2024 (the school year 2023?2024) ESSA allocations reduced. However, the District would still be considered non-compliant, and FY 2023 expenditures would be compared to FY 2021. 2. USDE waiver: A non-compliant District can submit a waiver request to the U.S. Department of Education (USDE), as TEA does not have the authority to waive ESSA LEA MOE. USDE considers each request on a case-by-case basis and has not shared the criteria they use to evaluate requests. If a District is non-compliant, even if they are eligible for the 5-year flexibility, FFCR staff contact the impacted Districts to advise them on the steps to submit a waiver request to USDE. The District met ESSA LEA MOE in fiscal years 2017, 2018, 2019, 2020, and 2021. Therefore, the District will utilize the allowable 5-year flexibility and submit the USDE waiver. The District will continue to run the state aid template every six weeks to monitor student enrollment and attendance to project revenue. The District will facilitate meetings with the program directors, Human Resources, and Payroll department. In addition, the District will monitor actual expenditures compared to the budget every six weeks to ensure that MOE tests are met by year-end. Contact person: Joel Garcia, Assistant Superintendent for Finance Proposed Completion Date: November 15. 2022 "See full CAP in report"
View Audit 51195
South Central Housing, Inc.
IN
Questioned Costs HUD Housing Programs Reporting
South Central Housing, Inc. respectfully submits the following Corrective Action Plan for the year ended December 31, 2022. Name and address of the independent public accounting firm who conducted the related audit: Comer, Nowling And Associates, P.C. 10475 Crosspoint Blvd, Suite 200 Indianapol...
South Central Housing, Inc. respectfully submits the following Corrective Action Plan for the year ended December 31, 2022. Name and address of the independent public accounting firm who conducted the related audit: Comer, Nowling And Associates, P.C. 10475 Crosspoint Blvd, Suite 200 Indianapolis, Indiana 46256 Finding ? 2022-001 Corrective Action Planned ? No action needed. Management made the required deposit of $21,454 on July 26, 2022 into the residual receipts account. Contact Person(s) Responsible ? Robert Jones, Controller Anticipated Completion Date ? Completed 7/26/22. Auditee Disagreements ? N/A Finding ? 2022-002 Corrective Action Planned ? Management will deposit $5,835 into the reserve for replacement account immediately. Contact Person(s) Responsible ? Robert Jones, Controller Anticipated Completion Date ? 04/30/2023 Auditee Disagreements ? N/A This corrective action plan was prepared by Hayes Gibson Property Services, LLC, the management company, on behalf of South Central Housing, Inc.. Hayes Gibson Property Services, LLC 320 West 8th Street, Suite 216 Bloomington, IN 47404 812.876.5478 Signature _______________________________________ Date: March 20, 2023
View Audit 40843 Questioned Costs: $1
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