Finding: 2022-001 Program Name: Low-Rent Public Housing Program (AL # 14.850) Compliance Requirement: Eligibility Type of Finding: Nonmaterial Noncompliance, Significant Deficiency Criteria: In accordance with Title 24 of the Code of Federal Regulations parts 5, 902, 960, 966, and 990, only eligible individuals should participate in the program and there should be evidence of eligibility determinations. The Authority has established an application and re-examination checklist to be used during the eligibility determination process to ensure that all required documents are maintained in the tenant?s file. Condition: Of the forty (40) tenants selected for testing, we noted the following: ? One (1) tenant file containing eligibility determinations could not be located. ? Twelve (12) tenant files were missing the completed move-in or re-examination checklist. ? Five (5) tenant files were missing documentation that income was accurately calculated and verified. Cause: The Authority has had turnover in the staffing who perform eligibility determinations, resulting in eligibility determinations being performed by less experienced and trained staff. Effect: The Authority did not properly follow the controls in place for eligibility determinations for the year ended June 30, 2022, which resulted in the Authority being unable to support the eligibility determinations for six (6) tenants. Auditor Recommendation: We recommend that the Authority reinforce the individuals completing eligibility determinations with additional training and supervision as well as re-emphasize the controls and procedures that should be followed when completing the determinations. Management Response: We will have the Housing Program Compliance Analyst audit a sample of tenant files based on the latest re-examinations to ensure that the calculated income agrees with the supporting documentation, checklist is completed in its entirety and is maintained in the tenant files. Identification of Repeat Finding: Not a repeat finding
Finding: 2022-002 Program Name: Section 8 Project-Based Cluster (AL # 14.249/14.182/14.195) Compliance Requirement: Eligibility Type of Finding: Nonmaterial Noncompliance, Significant Deficiency Criteria: In accordance with Title 24 of the Code of Federal Regulations parts 880 through 883, only eligible individuals should participate in the program and there should be evidence of eligibility determinations. The Authority has established a move-in and re-examination checklist to be used during the eligibility determination process to ensure that all required documents are maintained in the tenant?s file. Condition: Of the forty (40) tenants selected for testing, we noted the following: ? Seventeen (17) tenant files were missing the completed move-in or re-examination checklist. ? Three (3) tenant files were missing documentation that they had been selected from the waiting list. ? Two (2) tenant files were missing documentation of inspections and tenant certifications. Cause: The Authority has had turnover in the staffing who perform eligibility determinations, resulting in eligibility determinations being performed by less experienced and trained staff. Effect: The Authority did not properly follow the controls in place for eligibility determinations for the year ended June 30, 2022, which resulted in the Authority being unable to support the eligibility determinations for five (5) tenants. Auditor Recommendation: We recommend that the Authority reinforce the individuals completing eligibility determinations with additional training and supervision as well as re-emphasize the controls and procedures that should be followed when completing the determinations. Management Response: Within the next thirty days the Housing Program Compliance Analyst will complete a random audit at each complex of new admissions to confirm all HUD required forms have been completed and will review random files to confirm the re-examination checklists have been completed. A report will be provided to the Director of Housing once the analyst has completed the review. Identification of Repeat Finding: Not a repeat finding
Finding: 2022-002 Program Name: Section 8 Project-Based Cluster (AL # 14.249/14.182/14.195) Compliance Requirement: Eligibility Type of Finding: Nonmaterial Noncompliance, Significant Deficiency Criteria: In accordance with Title 24 of the Code of Federal Regulations parts 880 through 883, only eligible individuals should participate in the program and there should be evidence of eligibility determinations. The Authority has established a move-in and re-examination checklist to be used during the eligibility determination process to ensure that all required documents are maintained in the tenant?s file. Condition: Of the forty (40) tenants selected for testing, we noted the following: ? Seventeen (17) tenant files were missing the completed move-in or re-examination checklist. ? Three (3) tenant files were missing documentation that they had been selected from the waiting list. ? Two (2) tenant files were missing documentation of inspections and tenant certifications. Cause: The Authority has had turnover in the staffing who perform eligibility determinations, resulting in eligibility determinations being performed by less experienced and trained staff. Effect: The Authority did not properly follow the controls in place for eligibility determinations for the year ended June 30, 2022, which resulted in the Authority being unable to support the eligibility determinations for five (5) tenants. Auditor Recommendation: We recommend that the Authority reinforce the individuals completing eligibility determinations with additional training and supervision as well as re-emphasize the controls and procedures that should be followed when completing the determinations. Management Response: Within the next thirty days the Housing Program Compliance Analyst will complete a random audit at each complex of new admissions to confirm all HUD required forms have been completed and will review random files to confirm the re-examination checklists have been completed. A report will be provided to the Director of Housing once the analyst has completed the review. Identification of Repeat Finding: Not a repeat finding
Finding: 2022-002 Program Name: Section 8 Project-Based Cluster (AL # 14.249/14.182/14.195) Compliance Requirement: Eligibility Type of Finding: Nonmaterial Noncompliance, Significant Deficiency Criteria: In accordance with Title 24 of the Code of Federal Regulations parts 880 through 883, only eligible individuals should participate in the program and there should be evidence of eligibility determinations. The Authority has established a move-in and re-examination checklist to be used during the eligibility determination process to ensure that all required documents are maintained in the tenant?s file. Condition: Of the forty (40) tenants selected for testing, we noted the following: ? Seventeen (17) tenant files were missing the completed move-in or re-examination checklist. ? Three (3) tenant files were missing documentation that they had been selected from the waiting list. ? Two (2) tenant files were missing documentation of inspections and tenant certifications. Cause: The Authority has had turnover in the staffing who perform eligibility determinations, resulting in eligibility determinations being performed by less experienced and trained staff. Effect: The Authority did not properly follow the controls in place for eligibility determinations for the year ended June 30, 2022, which resulted in the Authority being unable to support the eligibility determinations for five (5) tenants. Auditor Recommendation: We recommend that the Authority reinforce the individuals completing eligibility determinations with additional training and supervision as well as re-emphasize the controls and procedures that should be followed when completing the determinations. Management Response: Within the next thirty days the Housing Program Compliance Analyst will complete a random audit at each complex of new admissions to confirm all HUD required forms have been completed and will review random files to confirm the re-examination checklists have been completed. A report will be provided to the Director of Housing once the analyst has completed the review. Identification of Repeat Finding: Not a repeat finding
Finding: 2022-001 Program Name: Low-Rent Public Housing Program (AL # 14.850) Compliance Requirement: Eligibility Type of Finding: Nonmaterial Noncompliance, Significant Deficiency Criteria: In accordance with Title 24 of the Code of Federal Regulations parts 5, 902, 960, 966, and 990, only eligible individuals should participate in the program and there should be evidence of eligibility determinations. The Authority has established an application and re-examination checklist to be used during the eligibility determination process to ensure that all required documents are maintained in the tenant?s file. Condition: Of the forty (40) tenants selected for testing, we noted the following: ? One (1) tenant file containing eligibility determinations could not be located. ? Twelve (12) tenant files were missing the completed move-in or re-examination checklist. ? Five (5) tenant files were missing documentation that income was accurately calculated and verified. Cause: The Authority has had turnover in the staffing who perform eligibility determinations, resulting in eligibility determinations being performed by less experienced and trained staff. Effect: The Authority did not properly follow the controls in place for eligibility determinations for the year ended June 30, 2022, which resulted in the Authority being unable to support the eligibility determinations for six (6) tenants. Auditor Recommendation: We recommend that the Authority reinforce the individuals completing eligibility determinations with additional training and supervision as well as re-emphasize the controls and procedures that should be followed when completing the determinations. Management Response: We will have the Housing Program Compliance Analyst audit a sample of tenant files based on the latest re-examinations to ensure that the calculated income agrees with the supporting documentation, checklist is completed in its entirety and is maintained in the tenant files. Identification of Repeat Finding: Not a repeat finding
Finding: 2022-002 Program Name: Section 8 Project-Based Cluster (AL # 14.249/14.182/14.195) Compliance Requirement: Eligibility Type of Finding: Nonmaterial Noncompliance, Significant Deficiency Criteria: In accordance with Title 24 of the Code of Federal Regulations parts 880 through 883, only eligible individuals should participate in the program and there should be evidence of eligibility determinations. The Authority has established a move-in and re-examination checklist to be used during the eligibility determination process to ensure that all required documents are maintained in the tenant?s file. Condition: Of the forty (40) tenants selected for testing, we noted the following: ? Seventeen (17) tenant files were missing the completed move-in or re-examination checklist. ? Three (3) tenant files were missing documentation that they had been selected from the waiting list. ? Two (2) tenant files were missing documentation of inspections and tenant certifications. Cause: The Authority has had turnover in the staffing who perform eligibility determinations, resulting in eligibility determinations being performed by less experienced and trained staff. Effect: The Authority did not properly follow the controls in place for eligibility determinations for the year ended June 30, 2022, which resulted in the Authority being unable to support the eligibility determinations for five (5) tenants. Auditor Recommendation: We recommend that the Authority reinforce the individuals completing eligibility determinations with additional training and supervision as well as re-emphasize the controls and procedures that should be followed when completing the determinations. Management Response: Within the next thirty days the Housing Program Compliance Analyst will complete a random audit at each complex of new admissions to confirm all HUD required forms have been completed and will review random files to confirm the re-examination checklists have been completed. A report will be provided to the Director of Housing once the analyst has completed the review. Identification of Repeat Finding: Not a repeat finding
Finding: 2022-002 Program Name: Section 8 Project-Based Cluster (AL # 14.249/14.182/14.195) Compliance Requirement: Eligibility Type of Finding: Nonmaterial Noncompliance, Significant Deficiency Criteria: In accordance with Title 24 of the Code of Federal Regulations parts 880 through 883, only eligible individuals should participate in the program and there should be evidence of eligibility determinations. The Authority has established a move-in and re-examination checklist to be used during the eligibility determination process to ensure that all required documents are maintained in the tenant?s file. Condition: Of the forty (40) tenants selected for testing, we noted the following: ? Seventeen (17) tenant files were missing the completed move-in or re-examination checklist. ? Three (3) tenant files were missing documentation that they had been selected from the waiting list. ? Two (2) tenant files were missing documentation of inspections and tenant certifications. Cause: The Authority has had turnover in the staffing who perform eligibility determinations, resulting in eligibility determinations being performed by less experienced and trained staff. Effect: The Authority did not properly follow the controls in place for eligibility determinations for the year ended June 30, 2022, which resulted in the Authority being unable to support the eligibility determinations for five (5) tenants. Auditor Recommendation: We recommend that the Authority reinforce the individuals completing eligibility determinations with additional training and supervision as well as re-emphasize the controls and procedures that should be followed when completing the determinations. Management Response: Within the next thirty days the Housing Program Compliance Analyst will complete a random audit at each complex of new admissions to confirm all HUD required forms have been completed and will review random files to confirm the re-examination checklists have been completed. A report will be provided to the Director of Housing once the analyst has completed the review. Identification of Repeat Finding: Not a repeat finding
Finding: 2022-002 Program Name: Section 8 Project-Based Cluster (AL # 14.249/14.182/14.195) Compliance Requirement: Eligibility Type of Finding: Nonmaterial Noncompliance, Significant Deficiency Criteria: In accordance with Title 24 of the Code of Federal Regulations parts 880 through 883, only eligible individuals should participate in the program and there should be evidence of eligibility determinations. The Authority has established a move-in and re-examination checklist to be used during the eligibility determination process to ensure that all required documents are maintained in the tenant?s file. Condition: Of the forty (40) tenants selected for testing, we noted the following: ? Seventeen (17) tenant files were missing the completed move-in or re-examination checklist. ? Three (3) tenant files were missing documentation that they had been selected from the waiting list. ? Two (2) tenant files were missing documentation of inspections and tenant certifications. Cause: The Authority has had turnover in the staffing who perform eligibility determinations, resulting in eligibility determinations being performed by less experienced and trained staff. Effect: The Authority did not properly follow the controls in place for eligibility determinations for the year ended June 30, 2022, which resulted in the Authority being unable to support the eligibility determinations for five (5) tenants. Auditor Recommendation: We recommend that the Authority reinforce the individuals completing eligibility determinations with additional training and supervision as well as re-emphasize the controls and procedures that should be followed when completing the determinations. Management Response: Within the next thirty days the Housing Program Compliance Analyst will complete a random audit at each complex of new admissions to confirm all HUD required forms have been completed and will review random files to confirm the re-examination checklists have been completed. A report will be provided to the Director of Housing once the analyst has completed the review. Identification of Repeat Finding: Not a repeat finding