Audit 51285

Finding 2022-001 ? Moving to Work Tenant Files ? Eligibility ? Annual Recertifications ? Noncompliance & Significant Deficiency ? CFDA #14.881 Criteria: The Code of Federal regulations, the Housing Authority Administrative Plan and specific HUD guidelines in documenting and maintaining Moving to Work tenant files. Federal Regulations and Local policies require that reexaminations be done on a timely basis. Condition & cause: We examined forty (40) tenant files from the Moving to Work program. Twenty (20) of these files were project-based while the remaining twenty (20) files were tenant based. Of the project-based voucher files that were examined eighteen (18) of these did not contain an updated annual reexamination. In response to the COVID-19 pandemic the Authority adopted waivers that allowed for annual reexaminations to be postponed, but these should have been completed by the end of the calendar year that they were due. Once the waivers expired these recertifications became due. Consequently, our review concluded that they were not completed in a timely manner. We note that these project-based files were administered by a consulting firm assisting the agency. All files that we examined which were administered by the Housing Authority did not have this deficiency. Recommendation: We recommend that the authority conduct a review of all files administered by the consulting firm and implement corrective actions to the files as deemed necessary. We also recommend that the Housing Authority monitor on a consistent monthly basis all client files to determine which ones should be scheduled for reexamination. Questioned Costs: None Repeat Finding: No Was sampling statistically valid? Yes

Finding 2022-001 ? Moving to Work Tenant Files ? Eligibility ? Annual Recertifications ? Noncompliance & Significant Deficiency ? CFDA #14.881 Criteria: The Code of Federal regulations, the Housing Authority Administrative Plan and specific HUD guidelines in documenting and maintaining Moving to Work tenant files. Federal Regulations and Local policies require that reexaminations be done on a timely basis. Condition & cause: We examined forty (40) tenant files from the Moving to Work program. Twenty (20) of these files were project-based while the remaining twenty (20) files were tenant based. Of the project-based voucher files that were examined eighteen (18) of these did not contain an updated annual reexamination. In response to the COVID-19 pandemic the Authority adopted waivers that allowed for annual reexaminations to be postponed, but these should have been completed by the end of the calendar year that they were due. Once the waivers expired these recertifications became due. Consequently, our review concluded that they were not completed in a timely manner. We note that these project-based files were administered by a consulting firm assisting the agency. All files that we examined which were administered by the Housing Authority did not have this deficiency. Recommendation: We recommend that the authority conduct a review of all files administered by the consulting firm and implement corrective actions to the files as deemed necessary. We also recommend that the Housing Authority monitor on a consistent monthly basis all client files to determine which ones should be scheduled for reexamination. Questioned Costs: None Repeat Finding: No Was sampling statistically valid? Yes