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Corrective Action Plans

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Finding 485074 (2024-001)
Significant Deficiency 2024
Old Town Voa Affordable Housing, Inc. (penobscot River House) Me36-H0173
ME
Questioned Costs HUD Housing Programs
Management will implement a process of identifying any surplus cash to be deposited into its residual receipts reserve account and a timeline to provide reasonable assurance that the remittance of the required deposits are done within the specified timeframe set by HUD. Responsible party: Keith Gib...
Management will implement a process of identifying any surplus cash to be deposited into its residual receipts reserve account and a timeline to provide reasonable assurance that the remittance of the required deposits are done within the specified timeframe set by HUD. Responsible party: Keith Gibson, Chief Financial Officer; (207) 373-1140 Anticipated completion date: Effective July 2024
View Audit 317846 Questioned Costs: $1
Finding 484753 (2024-001)
Material Weakness 2024
Wesley Tower, Inc.
CA
HUD Housing Programs
Reporting views of responsible officials: The Company has already submitted the audit package to the Federal Audit Clearinghouse and the Company will timely file the audit package with the Federal Audit Clearinghouse in the future. Auditors' summary of auditee's comments on the findings and recommen...
Reporting views of responsible officials: The Company has already submitted the audit package to the Federal Audit Clearinghouse and the Company will timely file the audit package with the Federal Audit Clearinghouse in the future. Auditors' summary of auditee's comments on the findings and recommendations: The Company has already submitted the audit package to the Federal Audit Clearinghouse and the Company will timely file the audit package with the Federal Audit Clearinghouse in the future. Response indicator: Agree. Response: The Company has already submitted the audit package to the Federal Audit Clearinghouse and the Company will timely file the audit package with the Federal Audit Clearinghouse in the future. Completion date: March 25, 2024 Contact person: James Sweeney
View Audit 317678
Finding 484752 (2024-001)
Material Weakness 2024
Harvard Plaza, Inc.
CA
HUD Housing Programs
Reporting views of responsible officials: The Company has already submitted the audit package to the Federal Audit Clearinghouse and the Company will timely file the audit package with the Federal Audit Clearinghouse in the future. Auditors' summary of auditee's comments on the findings and recommen...
Reporting views of responsible officials: The Company has already submitted the audit package to the Federal Audit Clearinghouse and the Company will timely file the audit package with the Federal Audit Clearinghouse in the future. Auditors' summary of auditee's comments on the findings and recommendations: The Company has already submitted the audit package to the Federal Audit Clearinghouse and the Company will timely file the audit package with the Federal Audit Clearinghouse in the future. Response indicator: Agree. Response: The Company has already submitted the audit package to the Federal Audit Clearinghouse and the Company will timely file the audit package with the Federal Audit Clearinghouse in the future. Completion date: March 25, 2024 Contact person: James Sweeney
View Audit 317677
Finding 484751 (2024-001)
Material Weakness 2024
Pacific Manor, Inc.
CA
HUD Housing Programs
Reporting views of responsible officials: The Company has already submitted the audit package to the Federal Audit Clearinghouse and the Company will timely file the audit package with the Federal Audit Clearinghouse in the future. Auditors' summary of auditee's comments on the findings and recommen...
Reporting views of responsible officials: The Company has already submitted the audit package to the Federal Audit Clearinghouse and the Company will timely file the audit package with the Federal Audit Clearinghouse in the future. Auditors' summary of auditee's comments on the findings and recommendations: The Company has already submitted the audit package to the Federal Audit Clearinghouse and the Company will timely file the audit package with the Federal Audit Clearinghouse in the future. Response indicator: Agree. Response: The Company has already submitted the audit package to the Federal Audit Clearinghouse and the Company will timely file the audit package with the Federal Audit Clearinghouse in the future. Completion date: March 25, 2024 Contact person: James Sweeney
View Audit 317676
Houston Heights Towers
TX
HUD Housing Programs Reporting
Houston Heights Tower Corrective Action Plan May 31, 2024 - Audit Finding 2024-001: The regulatory agreement stipulates that all withdrawals exceeding $2,500 from the Reserve for Replacement Account need prior written consent of the lender. A withdrawal of $37,000 for emergency improvements was mad...
Houston Heights Tower Corrective Action Plan May 31, 2024 - Audit Finding 2024-001: The regulatory agreement stipulates that all withdrawals exceeding $2,500 from the Reserve for Replacement Account need prior written consent of the lender. A withdrawal of $37,000 for emergency improvements was made from the Reserve for Replacement account without prior approval from the lender. Response: Management had tried to get approval for the withdrawal from HUD, not realizing that the regulatory agreement required them to get approval from the lender. Management obtained retroactive approval from the lender on July 1, 2024 for the $37,000 withdrawal. Responsible Party: Linda G. Holder, Vice President/COO/Agent, Houston Housing Management Corporation, 2211 Norfolk, Suite 614, Houston, TX 77098
View Audit 317383
Finding 481217 (2023-001)
Material Weakness 2024
Community Workshop Residentials, INC G / Fha Project No. 072-Hd057
IL
Internal Control / Segregation of Duties HUD Housing Programs
Jeff Cottingham, Management agent, and Patti Gratton, sponsor of project, will be responsible for monitoring monthly financial results and accounting information as correction is not practical.
Jeff Cottingham, Management agent, and Patti Gratton, sponsor of project, will be responsible for monitoring monthly financial results and accounting information as correction is not practical.
View Audit 317340
Finding 481177 (2024-001)
Significant Deficiency 2024
Saranac Housing Commission
MI
HUD Housing Programs Special Tests & Provisions
Section 8 New Construction Recommendation: The Commission should implement policies and procedures to ensure inspections are performed annually. Action Taken: Management will implement policies and procedures to ensure inspections are completed on an annual basis. Anticipated Completion Date of Acti...
Section 8 New Construction Recommendation: The Commission should implement policies and procedures to ensure inspections are performed annually. Action Taken: Management will implement policies and procedures to ensure inspections are completed on an annual basis. Anticipated Completion Date of Action: October 31, 2024
View Audit 317282
West House Corporation
RI
HUD Housing Programs
Management has received the owner’s approval and submitted the agreement to HUD for approval. Management will reach out to HUD to follow up on their approval.
Management has received the owner’s approval and submitted the agreement to HUD for approval. Management will reach out to HUD to follow up on their approval.
View Audit 316621
West House Corporation
RI
HUD Housing Programs Internal Control / Segregation of Duties
Management has corrected the error.
Management has corrected the error.
View Audit 316621
V. N. Housing Corporation
RI
HUD Housing Programs Internal Control / Segregation of Duties
Finding 2024-001: No verification of social security number (1 of 2 files); no evidence of prior applicant disposition on wait list (1 of 2 files); no EIV form (1 of 2 files). Management has corrected the errors. Responsible party: Diane Mogayzel, accounting supervisor, 401-739-0100
Finding 2024-001: No verification of social security number (1 of 2 files); no evidence of prior applicant disposition on wait list (1 of 2 files); no EIV form (1 of 2 files). Management has corrected the errors. Responsible party: Diane Mogayzel, accounting supervisor, 401-739-0100
View Audit 316620
Crf-Xi, Inc. Dba Providence Place of Marion Apartments
IN
Cash Management HUD Housing Programs
Findings - Financial Statement Audit: None Findings - Federal Award Programs Audit: U.S. Department of Housing and Urban Development Finding 2024-001: Section 202 Capital Advance, CFDA 14.157. Recommendation: Make the required delinquent deposit to the residual receipts account and ensure all...
Findings - Financial Statement Audit: None Findings - Federal Award Programs Audit: U.S. Department of Housing and Urban Development Finding 2024-001: Section 202 Capital Advance, CFDA 14.157. Recommendation: Make the required delinquent deposit to the residual receipts account and ensure all future deposits are made as required by the Regulatory Agreement. Action Taken: Management will make the deposit when cash flow is available. At March 31, 2024, the Company has a negative surplus cash.
View Audit 316155
Crf Xii, Inc. Dba Prov. Place of Bloomington Apartments
IN
Cash Management HUD Housing Programs Reporting
Findings - Financial Statement Audit: None Findings - Federal Award Programs Audit: U.S. Department of Housing and Urban Development Finding 2023-001: Section 223(f) Loan Program, CFDA 14.157. Recommendation: Make the deposit to the residual receipts amount as required and ensure that all fut...
Findings - Financial Statement Audit: None Findings - Federal Award Programs Audit: U.S. Department of Housing and Urban Development Finding 2023-001: Section 223(f) Loan Program, CFDA 14.157. Recommendation: Make the deposit to the residual receipts amount as required and ensure that all future residual receipts amounts are deposited within 90 days after year end. Action Taken: Management will make the required residual receipts deposit as soon as available cash flow allows.
View Audit 316153
Casa Barranquitas, Inc. Hud Project No. 056-Eh-346-Wah-L8
PR
Questioned Costs Cash Management HUD Housing Programs § 200.305
We agree. The reimbursement has been processed in the Voucher for the month of August 2024. Procedures have been established improving the reviewing and monitoring process in order to detect and help to identify errors before vouchers processed.
We agree. The reimbursement has been processed in the Voucher for the month of August 2024. Procedures have been established improving the reviewing and monitoring process in order to detect and help to identify errors before vouchers processed.
View Audit 315891 Questioned Costs: $1
Finding 479211 (2024-001)
Significant Deficiency 2024
Froh Manor Apartments
MI
HUD Housing Programs Special Tests & Provisions Cash Management
Management agrees with the finding and will put processes and controls in place to verify timely deposit in the future. The required deposit of $9,507 was made in April 2024 to the residual receipts account.
Management agrees with the finding and will put processes and controls in place to verify timely deposit in the future. The required deposit of $9,507 was made in April 2024 to the residual receipts account.
View Audit 315741
North Coast Place Apartments, Inc.
PA
HUD Housing Programs Cash Management
Comment on Finding: We concur with the auditors' finding that the balance in excess residual receipts was above the limit allowed by HUD and was not remitted per HUD guidelines. Actions Taken or Planned: The Director of Accounting and Property Accountant will review and verify the Residual Recei...
Comment on Finding: We concur with the auditors' finding that the balance in excess residual receipts was above the limit allowed by HUD and was not remitted per HUD guidelines. Actions Taken or Planned: The Director of Accounting and Property Accountant will review and verify the Residual Receipts balance, determine amount eligible for retainage and return the remainder to HUD in accordance with HUD regulations.
View Audit 315654
Finding 479058 (2024-001)
Significant Deficiency 2024
Eastside Home Association
WA
Questioned Costs HUD Housing Programs Procurement, Suspension & Debarment
Management agrees with the finding and has replenished the funds
Management agrees with the finding and has replenished the funds
View Audit 315578 Questioned Costs: $1
Snhs Northwood Elderly Housing, Inc.
NH
HUD Housing Programs
Action: Current Property manager completed corrections and new HUD 50059A Certifications corrected for March 31, 2024. Ongoing Action: Additional file reviews for all certifications, prior to and after completion, requiring the signatures of the reviewing Property manager and the area support manag...
Action: Current Property manager completed corrections and new HUD 50059A Certifications corrected for March 31, 2024. Ongoing Action: Additional file reviews for all certifications, prior to and after completion, requiring the signatures of the reviewing Property manager and the area support manager. Additional training reviews for specific compliance findings with all management staff.
View Audit 315398
Finding 478607 (2024-001)
Significant Deficiency 2024
Bethany Center Senior Housing, Inc.
CA
HUD Housing Programs Reporting
Corrective action plan for finding 2024-001 The company recognizes that the audit for Bethany Center missed its official filing date in 2023. The delay in submitting the reports was due to a system conversion, staffing shortages and a delay in the auditor filing the financial statements in a timely ...
Corrective action plan for finding 2024-001 The company recognizes that the audit for Bethany Center missed its official filing date in 2023. The delay in submitting the reports was due to a system conversion, staffing shortages and a delay in the auditor filing the financial statements in a timely manner. We have now been on our new system for a year and have staff allocated to working on timely and accurate financial reporting. We will work with new auditors to make sure late filings are not repeated. This corrective plan has resulted in the timely filing of the 2024 reports. Any questions on our corrective action you can contact: Joseph Miller, Director of Finance jomiller@frontporch.net (818) 254-1414
View Audit 315231
Finding 478606 (2024-001)
Significant Deficiency 2024
Presidio Gate Apartments 121-Eh 132-Np-Wah-L8
CA
HUD Housing Programs Reporting Procurement, Suspension & Debarment
Corrective action plan for finding 2024-001 The company recognizes that the audit for Presidio Gate Apartments missed its official filing date in 2023. The delay in submitting the reports was due to a system conversion, staffing shortages and a delay in the auditor filing the financial statements in...
Corrective action plan for finding 2024-001 The company recognizes that the audit for Presidio Gate Apartments missed its official filing date in 2023. The delay in submitting the reports was due to a system conversion, staffing shortages and a delay in the auditor filing the financial statements in a timely manner. We have now been on our new system for a year and have staff allocated to working on timely and accurate financial reporting. We will work with new auditors to make sure late filings are not repeated. This corrective plan has resulted in the timely filing of the 2024 reports. Any questions on our corrective action you can contact: Joseph Miller, Director of Finance jomiller@frontporch.net (818) 254-1414
View Audit 315230
Finding 478604 (2024-001)
Significant Deficiency 2024
Lytton IV Housing Corporation 121-Ee 012-Np-Wah
CA
Special Tests & Provisions HUD Housing Programs
Corrective action plan for finding 2024-001 The company recognizes that this underfunding was inadvertently missed for one month during the transition to a new financial institution. Upon recognizing the missed deposit, a transfer of $2,750 was made to the Replacement Reserve on 6/26/2024. The task ...
Corrective action plan for finding 2024-001 The company recognizes that this underfunding was inadvertently missed for one month during the transition to a new financial institution. Upon recognizing the missed deposit, a transfer of $2,750 was made to the Replacement Reserve on 6/26/2024. The task of Replacement Reserve monthly funding is now on a checklist and reviewed by multiple team members verifying that the payments are made. Any questions on our corrective action you can contact: Joseph Miller, Director of Finance jomiller@frontporch.net (818) 254-1414
View Audit 315229
Epsom Elderly Housing, Inc.
NH
HUD Housing Programs Internal Control / Segregation of Duties
Plan: A procedure has been implemented to ensure that at least two people in the agency have EIV Coordinator level access. This guarantees that someone within the agency always has the ability to grant or remove staff permissions and to run EIV reports in compliance with HUD requirements. The final...
Plan: A procedure has been implemented to ensure that at least two people in the agency have EIV Coordinator level access. This guarantees that someone within the agency always has the ability to grant or remove staff permissions and to run EIV reports in compliance with HUD requirements. The final permission settings for the second coordinator are currently being verified and tested. Anticipated Completion Date: 07/31/2024 Responsible person: Jackie Oliveira, Director of Affordable Housing
View Audit 314973
Finding 478290 (2024-004)
Significant Deficiency 2024
Epsom Elderly Housing, Inc.
NH
HUD Housing Programs Significant Deficiency Internal Control / Segregation of Duties
Plan: On June 4, 2024, the new Affordable Housing Director identified and corrected the incorrect authorized user information in the OneSite system with her own information. A protocol will be created for promptly updating authorized user information whenever there are personnel changes or role adju...
Plan: On June 4, 2024, the new Affordable Housing Director identified and corrected the incorrect authorized user information in the OneSite system with her own information. A protocol will be created for promptly updating authorized user information whenever there are personnel changes or role adjustments. Anticipated Completion Date: 06/04/2024 Responsible person: Jackie Oliveira, Director of Affordable Housing
View Audit 314973
Epsom Elderly Housing, Inc.
NH
Eligibility HUD Housing Programs Internal Control / Segregation of Duties
Plan: A procedure will be implemented and documented to ensure that all tenant income and expenses are reviewed by a second individual to ensure accuracy. Anticipated Completion Date: 09/30/2024 Responsible person: Jackie Oliveira, Director of Affordable Housing
Plan: A procedure will be implemented and documented to ensure that all tenant income and expenses are reviewed by a second individual to ensure accuracy. Anticipated Completion Date: 09/30/2024 Responsible person: Jackie Oliveira, Director of Affordable Housing
View Audit 314973
Finding 478285 (2024-004)
Significant Deficiency 2024
Belmont Elderly Housing, Inc.
NH
HUD Housing Programs Significant Deficiency Internal Control / Segregation of Duties
Plan: On June 4, 2024, the new Affordable Housing Director identified and corrected the incorrect authorized user information in the OneSite system with her own information. A protocol will be created for promptly updating authorized user information whenever there are personnel changes or role adju...
Plan: On June 4, 2024, the new Affordable Housing Director identified and corrected the incorrect authorized user information in the OneSite system with her own information. A protocol will be created for promptly updating authorized user information whenever there are personnel changes or role adjustments. Anticipated Completion Date: 06/04/2024 Responsible person: Jackie Oliveira, Director of Affordable Housing
View Audit 314972
Belmont Elderly Housing, Inc.
NH
HUD Housing Programs
Plan: A response has been submitted to HUD for the MOR performed in 2023. Final approval is pending with HUD. Program management recognizes the importance of responding to MOR findings within the required 30 days and will ensure that once fully staffed such deadlines are met. Anticipated Completi...
Plan: A response has been submitted to HUD for the MOR performed in 2023. Final approval is pending with HUD. Program management recognizes the importance of responding to MOR findings within the required 30 days and will ensure that once fully staffed such deadlines are met. Anticipated Completion Date: ongoing Responsible person: Jackie Oliveira, Director of Affordable Housing
View Audit 314972
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