February 24, 2026 Cognizant or Oversight Agency for Audit Urban Collaborative respectfully submits the following corrective action plan for the fiscal year ended June 30, 2025. Name and address of independent public accounting firm: AAFCPAs, Inc. 50 Washington Street Westborough, MA 01748 Audit peri...
February 24, 2026 Cognizant or Oversight Agency for Audit Urban Collaborative respectfully submits the following corrective action plan for the fiscal year ended June 30, 2025. Name and address of independent public accounting firm: AAFCPAs, Inc. 50 Washington Street Westborough, MA 01748 Audit period: July 1, 2024 - June 30, 2025 The finding from the June 30, 2025 schedule of findings and questioned costs are discussed below. The finding is numbered consistently with the number assigned in the schedule. FINDING - FINANCIAL STATEMENT AUDIT FINDINGS Significant Deficiency 2025-001 Internal Control - Payroll and Cash Disbursement Recommendation: AAFCPAs recommends the Collaborative strengthen internal controls by requiring supervisory approval of all timesheets prior to payroll processing, implementing review procedures to ensure payroll amounts agree to authorized pay rates, and reconciling disbursements to invoices and monitoring outstanding reimbursement checks to ensure resolution. The Collaborative acknowledges the findings related to internal controls over payroll and cash disbursements. While the monetary values of the identified variances were minor, management recognizes the importance of maintaining rigorous oversight to ensure full compliance with federal laws and to mitigate the risk of misstatement. To address these concerns, the Collaborative is continuing to implement the following corrective actions: 1. Enhanced Payroll Approval Process: Timesheets are approved by the respective supervisor and then sent to the Executive Director for final approval prior to payroll submission. 2. Pay Rate Verification: The finance department will implement a secondary review procedure to ensure that all payroll amounts align precisely with authorized pay rates. This cross-verification will occur prior to each payroll cycle to prevent future rate variances. 3. Disbursement Reconciliation: Management is updating its cash disbursement procedures to require a formal reconciliation of every check or payment against its original invoice. This process will ensure that no payment exceeds the authorized invoiced amount. 4. Monitoring Reimbursements: The Collaborative will establish a monthly review of all outstanding reimbursement checks and related documentation to ensure timely and accurate resolution of all financial obligations. If the Department of Education has questions regarding this plan, please call Lynn Prentiss, Executive Director at 401-272-0881. Sincerely yours, Lynn Prentiss Executive Director