Audit 365991

FY End
2025-03-31
Total Expended
$2.22M
Findings
2
Programs
4
Organization: Shelby Township (MI)
Year: 2025 Accepted: 2025-09-10

Organization Exclusion Status:

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Findings

ID Ref Severity Repeat Requirement
576088 2025-003 Significant Deficiency - C
1152530 2025-003 Significant Deficiency - C

Contacts

Name Title Type
U6S1ABBPJM67 Becky Griffin Auditee
2318615853 Jennifer Wheeler Auditor
No contacts on file

Notes to SEFA

Title: 1 Accounting Policies: The accompanying Schedule of Expenditures of Federal Awards (the “schedule”) includes the federal award activity of the Township under programs of the federal government for the year ended March 31, 2025. The information in this schedule is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Because the schedule presents only a selected portion of the operations of the Township, it is not intended to and does not present the financial position or change in net position of the Township. Please see the financial statement footnotes for the significant accounting policies used in preparing this schedule. Expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. Negative amounts shown on the schedule represent adjustments or credits made in the normal course of business to amounts reported as expenditures in prior years. The Township is not using the ten-percent de minimis indirect cost rate as allowed under the Uniform Guidance. De Minimis Rate Used: N Rate Explanation: The Township is not using the ten-percent de minimis indirect cost rate as allowed under the Uniform Guidance. The accompanying Schedule of Expenditures of Federal Awards (the “schedule”) includes the federal award activity of the Township under programs of the federal government for the year ended March 31, 2025. The information in this schedule is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Because the schedule presents only a selected portion of the operations of the Township, it is not intended to and does not present the financial position or change in net position of the Township.
Title: 2 Accounting Policies: The accompanying Schedule of Expenditures of Federal Awards (the “schedule”) includes the federal award activity of the Township under programs of the federal government for the year ended March 31, 2025. The information in this schedule is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Because the schedule presents only a selected portion of the operations of the Township, it is not intended to and does not present the financial position or change in net position of the Township. Please see the financial statement footnotes for the significant accounting policies used in preparing this schedule. Expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. Negative amounts shown on the schedule represent adjustments or credits made in the normal course of business to amounts reported as expenditures in prior years. The Township is not using the ten-percent de minimis indirect cost rate as allowed under the Uniform Guidance. De Minimis Rate Used: N Rate Explanation: The Township is not using the ten-percent de minimis indirect cost rate as allowed under the Uniform Guidance. Please see the financial statement footnotes for the significant accounting policies used in preparing this schedule. Expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. Negative amounts shown on the schedule represent adjustments or credits made in the normal course of business to amounts reported as expenditures in prior years. The Township is not using the ten-percent de minimis indirect cost rate as allowed under the Uniform Guidance.
Title: 3 Accounting Policies: The accompanying Schedule of Expenditures of Federal Awards (the “schedule”) includes the federal award activity of the Township under programs of the federal government for the year ended March 31, 2025. The information in this schedule is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Because the schedule presents only a selected portion of the operations of the Township, it is not intended to and does not present the financial position or change in net position of the Township. Please see the financial statement footnotes for the significant accounting policies used in preparing this schedule. Expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. Negative amounts shown on the schedule represent adjustments or credits made in the normal course of business to amounts reported as expenditures in prior years. The Township is not using the ten-percent de minimis indirect cost rate as allowed under the Uniform Guidance. De Minimis Rate Used: N Rate Explanation: The Township is not using the ten-percent de minimis indirect cost rate as allowed under the Uniform Guidance. Reconciliation of revenues from federal sources per Governmental Funds financial statements and expenditures per single audit report Schedule of Expenditures of Federal Awards. See Notes to SEFA for related table.

Finding Details

Finding 2025-003: Grant Account Reconciliation Procedures Type of Finding: Control U.S Department of Housing and Urban Development Direct program Assistance Listing Number: 14.251 Award Numbers: B-24-CP-MI-1149 Award Year End: August 31, 2032 Specific Requirement: (C.) Cash Management Criteria: Section 200.302(b)(3) of the Cost Principles of the Title 2 U.S. Code of Federal Regulations Part 200—Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance) indicates that a non-federal entity must provide records that adequately identify the source and application of funds for federally-funded activities. These records must contain information pertaining to federal awards, authorizations, financial obligations, unobligated balances, assets, expenditures, income and interest and be supported by source documentation. Questioned Costs: None. Condition: During our review of the Township’s controls over the monitoring of grant activity, we noted that the Township did not have adequate procedures to track disbursements by grant. Context: The Township has multiple grants for a single project. While examining eligible grant disbursements, we noted that the Township does not have adequate controls in place to allocate these disbursements to the various grants. Effect: Inadequate controls surrounding the allocation of eligible grant expenditures could cause the Township to inadvertently allocate the same disbursement to multiple grants. Cause: The Township is a small entity with limited experience in handling large federal grants and overseeing capital asset activity of this size with multiple funding sources. Repeat Finding: This is not a repeat finding. Recommendation: The Township should establish procedures to verify that expenditures are properly tracked by individual grant to ensure that individual disbursements are not allocated to more than one grant. Views of Responsible Officials: The Township agrees with this finding.
Finding 2025-003: Grant Account Reconciliation Procedures Type of Finding: Control U.S Department of Housing and Urban Development Direct program Assistance Listing Number: 14.251 Award Numbers: B-24-CP-MI-1149 Award Year End: August 31, 2032 Specific Requirement: (C.) Cash Management Criteria: Section 200.302(b)(3) of the Cost Principles of the Title 2 U.S. Code of Federal Regulations Part 200—Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance) indicates that a non-federal entity must provide records that adequately identify the source and application of funds for federally-funded activities. These records must contain information pertaining to federal awards, authorizations, financial obligations, unobligated balances, assets, expenditures, income and interest and be supported by source documentation. Questioned Costs: None. Condition: During our review of the Township’s controls over the monitoring of grant activity, we noted that the Township did not have adequate procedures to track disbursements by grant. Context: The Township has multiple grants for a single project. While examining eligible grant disbursements, we noted that the Township does not have adequate controls in place to allocate these disbursements to the various grants. Effect: Inadequate controls surrounding the allocation of eligible grant expenditures could cause the Township to inadvertently allocate the same disbursement to multiple grants. Cause: The Township is a small entity with limited experience in handling large federal grants and overseeing capital asset activity of this size with multiple funding sources. Repeat Finding: This is not a repeat finding. Recommendation: The Township should establish procedures to verify that expenditures are properly tracked by individual grant to ensure that individual disbursements are not allocated to more than one grant. Views of Responsible Officials: The Township agrees with this finding.