Finding 565402 (2024-006)

Significant Deficiency Repeat Finding
Requirement
B
Questioned Costs
-
Year
2024
Accepted
2025-06-19

AI Summary

  • Core Issue: There is a repeated finding (2023-002) regarding insufficient review and approval of payroll allocations.
  • Impacted Requirements: Allocation sheets must be reviewed and approved to ensure accurate payroll charges to the property.
  • Recommended Follow-Up: Implement a detailed review process for allocation sheets to prevent incorrect payroll charges.

Finding Text

Information on universe: Payroll control testing. Sample size: Five employees selected for internal control testing. Identification of repeat finding: Yes, 2023-002 Condition: Lack of review and approvals on time allocated and charged to the property as well as one employee missing allocations. Criteria: Allocation sheets should be reviewed and approved. Effect: The property could be charged the wrong amounts for payroll. Context: Auditor selected timesheets for payroll control testing. Cause: Lack of review and approvals. Recommendation: Allocation sheets should be reviewed in detail and approved.

Corrective Action Plan

The Director of Affordable Housing will ensure that her staff submit allocation sheets each pay period. The Director will review the allocation sheets for accuracy, and the Director will approve the allocation sheets before submitting to Payroll for processing. The Chief Operating Officer will ensure that the Director of Affordable Housing submits an allocation sheet each pay period. The COO will check the allocation sheet for accuracy before approving the allocation sheet and submitting to Payroll for processing. The allocation sheet submitted will include detailed information on the job duties performed during that pay period by the staff member submitting the allocation sheet. Completion Date: 3/28/25 Contact: Jackie Oliveira-Director of Affordable Housing

Categories

Internal Control / Segregation of Duties Allowable Costs / Cost Principles

Other Findings in this Audit

  • 565394 2024-002
    Significant Deficiency Repeat
  • 565395 2024-003
    -
  • 565396 2024-002
    Significant Deficiency Repeat
  • 565397 2024-003
    -
  • 565398 2024-004
    -
  • 565399 2024-004
    -
  • 565400 2024-005
    Significant Deficiency
  • 565401 2024-005
    Significant Deficiency
  • 565403 2024-006
    Significant Deficiency Repeat
  • 565404 2024-007
    Material Weakness Repeat
  • 565405 2024-007
    Material Weakness Repeat
  • 565406 2024-008
    Significant Deficiency
  • 565407 2024-008
    Significant Deficiency
  • 1141836 2024-002
    Significant Deficiency Repeat
  • 1141837 2024-003
    -
  • 1141838 2024-002
    Significant Deficiency Repeat
  • 1141839 2024-003
    -
  • 1141840 2024-004
    -
  • 1141841 2024-004
    -
  • 1141842 2024-005
    Significant Deficiency
  • 1141843 2024-005
    Significant Deficiency
  • 1141844 2024-006
    Significant Deficiency Repeat
  • 1141845 2024-006
    Significant Deficiency Repeat
  • 1141846 2024-007
    Material Weakness Repeat
  • 1141847 2024-007
    Material Weakness Repeat
  • 1141848 2024-008
    Significant Deficiency
  • 1141849 2024-008
    Significant Deficiency

Programs in Audit

ALN Program Name Expenditures
14.157 Supportive Housing for the Elderly $1.86M