Finding 565394 (2024-002)

Significant Deficiency Repeat Finding
Requirement
P
Questioned Costs
-
Year
2024
Accepted
2025-06-19

AI Summary

  • Core Issue: Some HUD form certifiers were not updated on time, leading to incorrect certification.
  • Impacted Requirements: HUD forms must be certified by a current employee with relevant oversight.
  • Recommended Follow-Up: Implement a procedure to ensure timely updates of certifiers on HUD forms.

Finding Text

Information on universe/sample size: It was noted during testing that some of the HUD form certifiers were not updated in a timely manner. Identification of repeat finding: Yes, 2023-001 Condition: HUD forms must be certified by an authorized user. Criteria: The certifier for HUD forms should be a current employee with oversight in the area the form pertains to. Effect: The forms were not certified by the correct individual. Context: Auditor reviewed source documents noting incorrect certifier. Cause: Lack of oversight by management agent. Recommendation: A procedure be implemented to ensure that the Project timely changes the certifier on forms when applicable.

Corrective Action Plan

Please see below the new process ensuring that all HUD forms are certified by an authorized user: Tracking System: A system has been implemented to monitor certifier assignments and send reminders for updates. Training & Oversight: Staff training will be enhanced, and management will increase oversight to ensure compliance. Monitoring and Accountability: Management will regularly review the certification process to ensure all forms are signed by the appropriate certifiers and to verify that all necessary updates are made promptly. Completion Date: 7/1/2024 Contact: Jackie Oliveira-Director of Affordable Housing

Categories

HUD Housing Programs Internal Control / Segregation of Duties

Other Findings in this Audit

  • 565395 2024-003
    -
  • 565396 2024-002
    Significant Deficiency Repeat
  • 565397 2024-003
    -
  • 565398 2024-004
    -
  • 565399 2024-004
    -
  • 565400 2024-005
    Significant Deficiency
  • 565401 2024-005
    Significant Deficiency
  • 565402 2024-006
    Significant Deficiency Repeat
  • 565403 2024-006
    Significant Deficiency Repeat
  • 565404 2024-007
    Material Weakness Repeat
  • 565405 2024-007
    Material Weakness Repeat
  • 565406 2024-008
    Significant Deficiency
  • 565407 2024-008
    Significant Deficiency
  • 1141836 2024-002
    Significant Deficiency Repeat
  • 1141837 2024-003
    -
  • 1141838 2024-002
    Significant Deficiency Repeat
  • 1141839 2024-003
    -
  • 1141840 2024-004
    -
  • 1141841 2024-004
    -
  • 1141842 2024-005
    Significant Deficiency
  • 1141843 2024-005
    Significant Deficiency
  • 1141844 2024-006
    Significant Deficiency Repeat
  • 1141845 2024-006
    Significant Deficiency Repeat
  • 1141846 2024-007
    Material Weakness Repeat
  • 1141847 2024-007
    Material Weakness Repeat
  • 1141848 2024-008
    Significant Deficiency
  • 1141849 2024-008
    Significant Deficiency

Programs in Audit

ALN Program Name Expenditures
14.157 Supportive Housing for the Elderly $1.86M