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Corrective Action Plans

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Finding 503900 (2024-002)
Material Weakness 2024
The Harry and Jeanette Weinberg Woods, Inc.
MD
Eligibility Reporting Internal Control / Segregation of Duties
1. Management agrees with the finding and recommendation and has implemented reviews of the financial statements by senior management prior to closing books to ensure accuracy of information. 2. Management agrees with the finding and recommendation and will ensure required filing is completed timely...
1. Management agrees with the finding and recommendation and has implemented reviews of the financial statements by senior management prior to closing books to ensure accuracy of information. 2. Management agrees with the finding and recommendation and will ensure required filing is completed timely.
View Audit 326219
Finding 503898 (2024-001)
Material Weakness 2024
The Harry and Jeanette Weinberg Woods, Inc.
MD
HUD Housing Programs Eligibility Subrecipient Monitoring
Management agrees with the finding. Managements Plan of Action for Non- Compliance of the HUD Guidelines includes the immediate steps below: 1. Provide additional training and resources to ensure that the staff has a clear understanding of HUD requirements that will include the importance of adherin...
Management agrees with the finding. Managements Plan of Action for Non- Compliance of the HUD Guidelines includes the immediate steps below: 1. Provide additional training and resources to ensure that the staff has a clear understanding of HUD requirements that will include the importance of adhering to procedures and guidelines with a specific focus on the EIV requirements and reporting, along with the timely processing of annual recertifications. 2. Implement increased monitoring and oversight mechanisms to detect and correct compliance issues. 3. Establish clear accountability measures for not following procedures through appropriate corrective actions. 4. Effectively communicate the importance of following procedures to all staff, emphasizing the impact on organizational efficiency and compliance. 5. Encourage a culture of continuous improvement where procedures are regularly reviewed, communicated with the staff and provide regular training of changing circumstances or best practices.
View Audit 326219
Finding 503896 (2024-005)
Material Weakness 2024
The Harry and Jeanette Weinberg House, Inc.
MD
Questioned Costs Cash Management HUD Housing Programs
Management agrees with the finding and is working with ownership on reimbursements to the property. Management will collect in accordance with HUD going forward.
Management agrees with the finding and is working with ownership on reimbursements to the property. Management will collect in accordance with HUD going forward.
View Audit 326217 Questioned Costs: $1
Finding 503894 (2024-004)
Material Weakness 2024
The Harry and Jeanette Weinberg House, Inc.
MD
Questioned Costs HUD Housing Programs Cash Management
Management agrees with the finding and has transferred the residual receipts. We will ensure transfers are completed going forward.
Management agrees with the finding and has transferred the residual receipts. We will ensure transfers are completed going forward.
View Audit 326217 Questioned Costs: $1
Finding 503892 (2024-003)
Material Weakness 2024
The Harry and Jeanette Weinberg House, Inc.
MD
Questioned Costs HUD Housing Programs
Management agrees with the finding and recommendation and has reviewed the HUD requirement for security funding. Funds have been transferred and will be maintained based on HUD requirements in a separate account from operating funds.
Management agrees with the finding and recommendation and has reviewed the HUD requirement for security funding. Funds have been transferred and will be maintained based on HUD requirements in a separate account from operating funds.
View Audit 326217 Questioned Costs: $1
Finding 503890 (2024-002)
Material Weakness 2024
The Harry and Jeanette Weinberg House, Inc.
MD
Eligibility Reporting Internal Control / Segregation of Duties
1. Management agrees with the finding and recommendation and has implemented reviews of the financial statements by senior management prior to closing books to ensure accuracy of information. 2. Management agrees with the finding and recommendation and will ensure required filing is completed timely...
1. Management agrees with the finding and recommendation and has implemented reviews of the financial statements by senior management prior to closing books to ensure accuracy of information. 2. Management agrees with the finding and recommendation and will ensure required filing is completed timely.
View Audit 326217
Finding 503888 (2024-001)
Material Weakness 2024
The Harry and Jeanette Weinberg House, Inc.
MD
Eligibility HUD Housing Programs Reporting
Management agrees with the finding and has implemented the below policies and will continue to train, and connect our team members with the in house HUD Compliance Specialist for support. 1. Move in EIV's - All move in files will be sent to our in house compliance department and Franklin Group has a...
Management agrees with the finding and has implemented the below policies and will continue to train, and connect our team members with the in house HUD Compliance Specialist for support. 1. Move in EIV's - All move in files will be sent to our in house compliance department and Franklin Group has an EIV specialist how follows and tracks all moves for accuracy for all move files and the EIV specialist also sends out the 90 day reminders for all move in. 2. Existing Tenant EIV - It is the policy that all existing tenant EIV & 120-day reports are run per the 4350 guidelines. The Community Manager for Renaissance Gardens has been provided the HUD Trainings and have noted on her daily task reminder from One Site to pull all reports as required. The RM is required during monthly visits to spot check at least 5 existing tenants. 3. Gross Rent Change & Medical Reporting - The policy states that all Gross Rent Changes are to be completed as approved by the new rent schedule - The Community Manager is required to scheduled appointments with all residents to sign the effective gross rent change and file in tenants files, it is also required that residents 50059s are signed and in the file, the Community Manager has taken the latest HUD training with our in house HUD Compliance Manager- The Regional Manager will also spot check files to be certain that all Gross Rent Changes are in it's 6 part file folders. Medical reporting records were discussed in our HUD Compliance Training and all expenses must be in the 6-part file folder. Again, the RM will continue to spot check files during the monthly required inspections. All HUD Communities were required to participate in the HUD Training as a reminder tool. 4. Security Deposit - Franklin Companies has a policy that all security deposit refunds must be submitted within the 3 days move out period. This situation was due to the changeover in Management.
View Audit 326217
Finding 503886 (2024-005)
Material Weakness 2024
The Harry and Jeanette Weinberg Gardens at Bedford, INC
MD
HUD Housing Programs Cash Management
Management agrees with the finding and is working with ownership on reimbursements to the property. Management has submitted their Affirmative Fair Housing Marketing Plan with an effective date of September 9, 2024.
Management agrees with the finding and is working with ownership on reimbursements to the property. Management has submitted their Affirmative Fair Housing Marketing Plan with an effective date of September 9, 2024.
View Audit 326216
Finding 503884 (2024-004)
Material Weakness 2024
The Harry and Jeanette Weinberg Gardens at Bedford, INC
MD
Questioned Costs Cash Management HUD Housing Programs
Management agrees with the finding and is working with ownership on reimbursements to the property. Management will collect in accordance with HUD going forward.
Management agrees with the finding and is working with ownership on reimbursements to the property. Management will collect in accordance with HUD going forward.
View Audit 326216 Questioned Costs: $1
Finding 503882 (2024-003)
Material Weakness 2024
The Harry and Jeanette Weinberg Gardens at Bedford, INC
MD
Eligibility Reporting Internal Control / Segregation of Duties
Management agrees with the finding and recommendation and has implemented reviews of the financial statements by senior management prior to releasing them to ensure accuracy of information. 2. Management agrees with the finding and recommendation and will ensure single audit reports are submitted to...
Management agrees with the finding and recommendation and has implemented reviews of the financial statements by senior management prior to releasing them to ensure accuracy of information. 2. Management agrees with the finding and recommendation and will ensure single audit reports are submitted to the FAC pursuant to the audit requirement of Title 2 U.S. Code of Federal Regulations Part 200.
View Audit 326216
Finding 503880 (2024-002)
Material Weakness 2024
The Harry and Jeanette Weinberg Gardens at Bedford, INC
MD
Questioned Costs HUD Housing Programs Matching / Level of Effort / Earmarking
Management agrees with the finding and will ensure payroll is allocated correctly going forward. Funds have been transferred to correct the affiliate.
Management agrees with the finding and will ensure payroll is allocated correctly going forward. Funds have been transferred to correct the affiliate.
View Audit 326216 Questioned Costs: $1
Finding 503878 (2024-001)
Material Weakness 2024
The Harry and Jeanette Weinberg Gardens at Bedford, INC
MD
HUD Housing Programs
Management agrees with the finding and recommendation and has reviewed the HUD requirement for security funding. Funds have been transferred and will be maintained based on HUD requirements in a separate account from operating funds.
Management agrees with the finding and recommendation and has reviewed the HUD requirement for security funding. Funds have been transferred and will be maintained based on HUD requirements in a separate account from operating funds.
View Audit 326216
Finding 503876 (2024-003)
Material Weakness 2024
Renaissance Gardens, Inc.
MD
Questioned Costs Cash Management HUD Housing Programs
Management agrees with the finding and is working with ownership on reimbursements to the property. Management will collect in accordance with HUD going forward.
Management agrees with the finding and is working with ownership on reimbursements to the property. Management will collect in accordance with HUD going forward.
View Audit 326215 Questioned Costs: $1
Finding 503874 (2024-002)
Material Weakness 2024
Renaissance Gardens, Inc.
MD
Eligibility Reporting Internal Control / Segregation of Duties
1. Management agrees with the finding and recommendation and has implemented reviews of the financial statements by senior management prior to closing books to ensure accuracy of information. 2. Management agrees with the finding and recommendation and will ensure required filing is completed timely...
1. Management agrees with the finding and recommendation and has implemented reviews of the financial statements by senior management prior to closing books to ensure accuracy of information. 2. Management agrees with the finding and recommendation and will ensure required filing is completed timely.
View Audit 326215
Finding 503872 (2024-001)
Material Weakness 2024
Renaissance Gardens, Inc.
MD
HUD Housing Programs Eligibility Subrecipient Monitoring
Management agrees with the finding. Managements Plan of Action for Non- Compliance of the HUD Guidelines includes the immediate steps below: 1. Move in EIV’s – All move in files are sent to our in house compliance department and Franklin Group has an EIV specialist how follows and tracks all moves f...
Management agrees with the finding. Managements Plan of Action for Non- Compliance of the HUD Guidelines includes the immediate steps below: 1. Move in EIV’s – All move in files are sent to our in house compliance department and Franklin Group has an EIV specialist how follows and tracks all moves for accuracy for all move files and the EIV specialist also sends out the 90 day reminders for all move in. 2. Existing Tenant EIV – It is the policy that all existing tenant EIV & 120-day reports are run per the 4350 guidelines. The Community Manager for Renaissance Gardens has been provided the HUD Trainings and have noted on her daily task reminder from One Site to pull all reports as required. The RM is required during monthly visits to spot check at least 5 existing tenants. 3. Gross Rent Change & Medical Reporting – The policy states that all Gross Rent Changes are to be completed as approved by the new rent schedule – The Community Manager is required to scheduled appointments with all residents to sign the effective gross rent change and file in tenants files, it is also required that residents 50059s are signed and in the file, the Community Manager has taken the latest HUD training with our in house HUD Compliance Manager- The Regional Manager will also spot check files to be certain that all Gross Rent Changes are in it’s 6 part file folders. Medical reporting records were discussed in our HUD Compliance Training and all expenses must be in the 6-part file folder. Again, the RM will continue to spot check files during the monthly required inspections. All HUD Communities were required to participate in the HUD Training as a reminder tool. 4. Security Deposit – Franklin Companies has a policy that all security deposit refunds must be submitted within the 3 days move out period. This situation was due to the changeover in Management. In closing it is the Franklin Companies policy to always follow the HUD guidelines of the 4350. We will continue to train, and connect our team members with the in house HUD Compliance Specialist for support.
View Audit 326215
Finding 503871 (2024-002)
Material Weakness 2024
Mount David Housing, Inc.
ME
Questioned Costs HUD Housing Programs Reporting
2. Finding 2024-002: a. Comments on the Finding: We concur with the recommendation; management will make deposits to the replacement reserve account and that accounting staff be trained on the requirement to make monthly deposits into the replacement reserve account and that management monitor acco...
2. Finding 2024-002: a. Comments on the Finding: We concur with the recommendation; management will make deposits to the replacement reserve account and that accounting staff be trained on the requirement to make monthly deposits into the replacement reserve account and that management monitor account funding to ensure all required deposits have been made on time. b. Action(s) Taken on the Finding: We will make the delinquent deposits to the replacement reserve account by October 31, 2024. We will implement staff training on the requirement to make monthly deposits into the replacement reserve account and we will implement processes to monitor account funding to ensure all required deposits have been made on time by December 31, 2024.
View Audit 326202 Questioned Costs: $1
Finding 503870 (2024-001)
Material Weakness 2024
Mount David Housing, Inc.
ME
Reporting Internal Control / Segregation of Duties
1. Finding 2024-001: a. Comments on the Finding: We concur that material audit adjustments related to receivables, revenues, prepaid assets, accounts payable, accrued liabilities, and expenses were needed in order to present the financial statements in accordance with generally accepted accounting ...
1. Finding 2024-001: a. Comments on the Finding: We concur that material audit adjustments related to receivables, revenues, prepaid assets, accounts payable, accrued liabilities, and expenses were needed in order to present the financial statements in accordance with generally accepted accounting principles, and are in agreement with the recommendations to implement staff training on monthly and annual procedures over financial close and reporting. b. Action(s) Taken on the Finding: We have posted the adjustments recommended by the auditors and management will implement the following control: • Conduct staff training on monthly and annual procedures over financial close and reporting by December 31, 2024.
View Audit 326202
Finding 503863 (2024-001)
Significant Deficiency 2024
Allegan Public Schools
MI
Subrecipient Monitoring School Nutrition Programs Significant Deficiency
Allegan Public Schools respectfully submits the following corrective action plan for the year ended June 30, 2024. Auditor: Maner Costerisan 2425 E. Grand River Avenue, Suite 1 Lansing, MI 48912 Audit Period Year ended June 30, 2024 District Contact Person: Amy Christman, Director of Finance and Ope...
Allegan Public Schools respectfully submits the following corrective action plan for the year ended June 30, 2024. Auditor: Maner Costerisan 2425 E. Grand River Avenue, Suite 1 Lansing, MI 48912 Audit Period Year ended June 30, 2024 District Contact Person: Amy Christman, Director of Finance and Operations Finding 2024-001: Considered a significant deficiency in internal control over compliance. Recommendation: The District should consistently utilize a point-of-sale system to track and claim the number of meals served. Action to be Taken: Management agrees with the finding and had already changed procedures during the school year to better track and claim meals.
View Audit 326200
Finding 503861 (2024-001)
Significant Deficiency 2024
Shalom II Housing, Inc.
RI
HUD Housing Programs
The Organization will deposit $2,400 to the reserve for replacements account when the HAP payments are brought current.
The Organization will deposit $2,400 to the reserve for replacements account when the HAP payments are brought current.
View Audit 326183
Finding 503859 (2024-001)
Significant Deficiency 2024
Cci Apartment Corporation
MO
HUD Housing Programs Significant Deficiency Internal Control / Segregation of Duties
Finding Audit procedures identified $12,319 in funds transferred out of the residual receipts account without the approval from HUD. Withdrawals from the residual receipts account may be made only for project purposes and with the approval of HUD (24 CFR section 891.400(e)). Corrective Action Plan M...
Finding Audit procedures identified $12,319 in funds transferred out of the residual receipts account without the approval from HUD. Withdrawals from the residual receipts account may be made only for project purposes and with the approval of HUD (24 CFR section 891.400(e)). Corrective Action Plan Management will review the policies and procedures in place for all requirements and will implement changes to ensure applicable federal compliance requirements will be met going forward. The residual receipts fund were used to repay an outstanding loan loss payable to Life Unlimited, Inc. Management has recorded a receivable for this amount as of June 30, 2024 and has requested that the funds be returned to the Corporation. Person Responsible for Implementation: Brain Watson, Chief Financial Officer. Telephone (816) 474-3026 ext. 1153, Email bwatson@luinc.org Implementation Date: Implementation of the corrective action plan will begin immediately. The funds have been returned to the Corporation and management will begin the process to obtain HUD approval for withdrawal of funds from the residual receipts account.
View Audit 326176
Finding 503852 (2024-001)
Significant Deficiency 2024
Employment Options, Inc. and Affiliate
MA
It is recommended that the Organization reconcile and review the deposits made to the replacement reserve bank account on a monthly basis. Performing a proper review of these detail on a monthly basis will allow management to maintain proper oversight of significant compliance requirements.
It is recommended that the Organization reconcile and review the deposits made to the replacement reserve bank account on a monthly basis. Performing a proper review of these detail on a monthly basis will allow management to maintain proper oversight of significant compliance requirements.
View Audit 326169
Finding 503850 (2024-002)
Material Weakness 2024
San Luis Valley Farm Worker Housing CORP
CO
The following response to and the corrective action to be taken in regards to the finding as reported in the accompanying Schedule of Findings and Questioned Costs for the fiscal year ended June 30, 2024. Going forward we will insure to obtain two signatures on every check by qualified signers. If...
The following response to and the corrective action to be taken in regards to the finding as reported in the accompanying Schedule of Findings and Questioned Costs for the fiscal year ended June 30, 2024. Going forward we will insure to obtain two signatures on every check by qualified signers. If it is not possible to obtain the two required signature, we will review the check register with the Board at our Board meeting on items that were not reviewed by signers.
View Audit 326162
Finding 503848 (2024-001)
Significant Deficiency 2024
Houston Rhf Housing, Inc. Dba Creekbend Gardens 114-Ee52
IN
Questioned Costs Subrecipient Monitoring HUD Housing Programs
Finding 2024-001: The Corporation did not make all of the HUD required reserve for replacements deposits for the year ended January 31, 2024. Comments on the Finding and Each Recommendation: Management should transfer $3,300 from the operating cash account to the reserve for replacements fund. Act...
Finding 2024-001: The Corporation did not make all of the HUD required reserve for replacements deposits for the year ended January 31, 2024. Comments on the Finding and Each Recommendation: Management should transfer $3,300 from the operating cash account to the reserve for replacements fund. Action(s) taken or planned on the finding: Agree. On February 28, 2024, management transferred $3,300 from the operating cash account to the reserve for replacements fund. No further action is required.
View Audit 326151 Questioned Costs: $1
Finding 503847 (2024-001)
Significant Deficiency 2024
Great Falls Housing Authority
MT
Internal Control / Segregation of Duties Special Tests & Provisions Eligibility
Planned Corrective Action: The Authority will have all tenant files reviewed after an annual to ensure accuracy of documentation and the files. The Program Supervisor will receive a list of all annuals each Leasing Specialist will be doing for the month. The Supervisor will have a checklist that the...
Planned Corrective Action: The Authority will have all tenant files reviewed after an annual to ensure accuracy of documentation and the files. The Program Supervisor will receive a list of all annuals each Leasing Specialist will be doing for the month. The Supervisor will have a checklist that they will verify and sign off on that all files are complete and in compliance with necessary requirements.
View Audit 326143
Chehalem Valley Housing Corporation
OR
Questioned Costs HUD Housing Programs Reporting
Management will ensure that any distributions of project assets are approved by HUD in advance.
Management will ensure that any distributions of project assets are approved by HUD in advance.
View Audit 326142 Questioned Costs: $1
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