FAC Explorer

Audit 326216

FY End
2024-06-30
Total Expended
$6.58M
Findings
20
Programs
2
Organization: The Harry and Jeanette Weinberg Gardens at Bedford, INC (MD)
Year: 2024 Accepted: 2024-10-28
Auditor: Cohnreznick LLP

Organization Exclusion Status:

Findings

ID Ref Severity Repeat Requirement
503878 2024-001 Material Weakness - C
503879 2024-001 Material Weakness - C
503880 2024-002 Material Weakness - A
503881 2024-002 Material Weakness - A
503882 2024-003 Material Weakness - P
503883 2024-003 Material Weakness - P
503884 2024-004 Material Weakness - A
503885 2024-004 Material Weakness - A
503886 2024-005 Material Weakness - P
503887 2024-005 Material Weakness - P
1080320 2024-001 Material Weakness - C
1080321 2024-001 Material Weakness - C
1080322 2024-002 Material Weakness - A
1080323 2024-002 Material Weakness - A
1080324 2024-003 Material Weakness - P
1080325 2024-003 Material Weakness - P
1080326 2024-004 Material Weakness - A
1080327 2024-004 Material Weakness - A
1080328 2024-005 Material Weakness - P
1080329 2024-005 Material Weakness - P

Programs

ALN Program Spent Major Findings
14.157 Supportive Housing for the Elderly $6.20M Yes 5
14.157 Supportive Housing for the Elderly ("prac") $381,660 Yes 5

Contacts

Name Title Type
LB7KF1T4PM75 Tiffany Nicolette Auditee
4105915585 Shari Grabush Auditor
No contacts on file

Notes to SEFA

Title: Note 1 - Basis of presentation Accounting Policies: Expenditures reported on the Schedule are reported on the accrual basis of accounting. Such expenditures are recognized following, as applicable, the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. De Minimis Rate Used: N Rate Explanation: The Harry and Jeanette Weinberg Gardens at Bedford, Inc. has elected not to use the 10-percent de minimis indirect cost rate allowed under the Uniform Guidance. The accompanying schedule of expenditures of federal awards ("Schedule") includes the federal award activity of The Harry and Jeanette Weinberg Gardens at Bedford, Inc., HUD Project No.: 052-EE004, under programs of the federal government for the year ended June 30, 2024. The information in this Schedule is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards ("Uniform Guidance"). Because the Schedule presents only a selected portion of the operations of The Harry and Jeanette Weinberg Gardens at Bedford, Inc., it is not intended to and does not present the financial position, changes in net assets, or cash flows of The Harry and Jeanette Weinberg Gardens at Bedford, Inc. For the year ended June 30, 2024, no awards were passed through to subrecipients.
Title: Note 2 - Summary of significant accounting policies Accounting Policies: Expenditures reported on the Schedule are reported on the accrual basis of accounting. Such expenditures are recognized following, as applicable, the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. De Minimis Rate Used: N Rate Explanation: The Harry and Jeanette Weinberg Gardens at Bedford, Inc. has elected not to use the 10-percent de minimis indirect cost rate allowed under the Uniform Guidance. Expenditures reported on the Schedule are reported on the accrual basis of accounting. Such expenditures are recognized following, as applicable, the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement.
Title: Note 3 - Indirect cost rate Accounting Policies: Expenditures reported on the Schedule are reported on the accrual basis of accounting. Such expenditures are recognized following, as applicable, the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. De Minimis Rate Used: N Rate Explanation: The Harry and Jeanette Weinberg Gardens at Bedford, Inc. has elected not to use the 10-percent de minimis indirect cost rate allowed under the Uniform Guidance. The Harry and Jeanette Weinberg Gardens at Bedford, Inc. has elected not to use the 10-percent de minimis indirect cost rate allowed under the Uniform Guidance.
Title: Note 4 - U.S. Department of Housing and Urban Development capital advance program Accounting Policies: Expenditures reported on the Schedule are reported on the accrual basis of accounting. Such expenditures are recognized following, as applicable, the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. De Minimis Rate Used: N Rate Explanation: The Harry and Jeanette Weinberg Gardens at Bedford, Inc. has elected not to use the 10-percent de minimis indirect cost rate allowed under the Uniform Guidance. The Organization entered into a capital advance agreement with HUD to assist in financing the Organization under Section 202 of the National Housing Act in the amount of $6,202,300. The capital advance is secured by a mortgage on the property and was recorded as grant revenue in prior years. The entire amount of the capital advance is included in federal expenditures presented in the Schedule. The Organization received no additional advances during the year. The capital advance does not bear interest and is not required to be repaid as long as the housing remains available to eligible low-income elderly persons for at least 40 years. Failure to keep the housing available for low-income elderly persons or other instances of default under the terms of the mortgage, capital advance agreement or regulatory agreement could cause the entire amount of the capital advance to be immediately payable, including interest from the date of the first advance. The capital advance restrictions expire in 2035. The restrictions on this grant are being released as net assets without donor restrictions on a straight-line basis over its term. See below for a reconciliation between the original capital advance and the amount shown as net assets with donor restrictions as of June 30, 2024 on the statement of financial position:

Finding Details

Finding 2024-001
Criteria In accordance with HUD Handbook 4350.3, Occupancy Requirements of Subsidized Multifamily Housing Programs, HUD projects are required to establish and maintain at all times a fully funded separate bank account for tenant security deposits collected. Condition As of June 30, 2024, management has not fully funded the tenant security deposits cash account. The tenant security deposits cash account was underfunded by $3,370. Cause The tenant security deposits liability exceeds the tenant security deposits cash account by $3,370 as of June 30, 2024. Effect or Potential Effect Management commingled tenant security deposits with its operating cash and did not have sufficient cash balance in the tenant security deposits cash account to cover the tenant security deposits liability as of June 30, 2024. Questioned Costs N/A Identification as a Repeat Finding This finding is not a repeat finding. Recommendation Management should transfer $3,370 from the operating account in order to fully fund the tenant security deposits account. Auditor Noncompliance Code: D - Commingling of funds View of Responsible Officials Management agrees with the finding and recommendation and has reviewed the HUD requirement for security funding. Funds have been transferred and will be maintained based on HUD requirements in a separate account from operating funds. Finding Resolution Status: Resolved.
Finding 2024-001
Criteria In accordance with HUD Handbook 4350.3, Occupancy Requirements of Subsidized Multifamily Housing Programs, HUD projects are required to establish and maintain at all times a fully funded separate bank account for tenant security deposits collected. Condition As of June 30, 2024, management has not fully funded the tenant security deposits cash account. The tenant security deposits cash account was underfunded by $3,370. Cause The tenant security deposits liability exceeds the tenant security deposits cash account by $3,370 as of June 30, 2024. Effect or Potential Effect Management commingled tenant security deposits with its operating cash and did not have sufficient cash balance in the tenant security deposits cash account to cover the tenant security deposits liability as of June 30, 2024. Questioned Costs N/A Identification as a Repeat Finding This finding is not a repeat finding. Recommendation Management should transfer $3,370 from the operating account in order to fully fund the tenant security deposits account. Auditor Noncompliance Code: D - Commingling of funds View of Responsible Officials Management agrees with the finding and recommendation and has reviewed the HUD requirement for security funding. Funds have been transferred and will be maintained based on HUD requirements in a separate account from operating funds. Finding Resolution Status: Resolved.
Finding 2024-002
Criteria Loans are not permitted to be made from project cash without prior authorization from HUD. Condition During the year ended June 30, 2024, the Project paid payroll expense in the amount of $9,303 on behalf of an affiliate from project cash without HUD approval. The amount due to the Project as of June 30, 2024, is $9,303. Cause Procedures were not in place to ensure that cash disbursements of project funds were limited to project operating costs. Effect or Potential Effect Use of project funds for unauthorized loans may result in shortage of cash and default on projects' own obligations. Questioned Costs The payments of $9,303 were unauthorized loans and therefore considered to be questioned costs. Identification as a Repeat Finding This finding is not a repeat finding. Recommendation Management should immediately reimburse the amount due to the Project and establish procedures to ensure payments of this nature are not made in the future. Auditor Noncompliance Code: G - Unauthorized loans from project assets Views of Responsible Officials Management agrees with the finding and will ensure payroll is allocated correctly going forward. Finding Resolution Status: Unresolved
Finding 2024-002
Criteria Loans are not permitted to be made from project cash without prior authorization from HUD. Condition During the year ended June 30, 2024, the Project paid payroll expense in the amount of $9,303 on behalf of an affiliate from project cash without HUD approval. The amount due to the Project as of June 30, 2024, is $9,303. Cause Procedures were not in place to ensure that cash disbursements of project funds were limited to project operating costs. Effect or Potential Effect Use of project funds for unauthorized loans may result in shortage of cash and default on projects' own obligations. Questioned Costs The payments of $9,303 were unauthorized loans and therefore considered to be questioned costs. Identification as a Repeat Finding This finding is not a repeat finding. Recommendation Management should immediately reimburse the amount due to the Project and establish procedures to ensure payments of this nature are not made in the future. Auditor Noncompliance Code: G - Unauthorized loans from project assets Views of Responsible Officials Management agrees with the finding and will ensure payroll is allocated correctly going forward. Finding Resolution Status: Unresolved
Finding 2024-003
Criteria 1. Management is responsible for the design, implementation, and maintenance of internal controls relevant to the preparation and fair presentation of financial statements that are free from material misstatement, whether due to fraud or error. 2. Management is responsible for timely submission of audited financial statements to Federal Audit Clearinghouse ("FAC"). Submission of June 30, 2023 financial statements was not completed within specified time frame. Condition 1. The accounting records required numerous material adjustments to be proposed and recorded in order for the financial statements to be fairly presented in accordance with generally accepted accounting principles in the United States of America. 2. Single Audit reports are required to be submitted to the FAC pursuant to the audit requirement of Title 2 U.S. Code of Federal Regulations Part 200. Cause Management did not have sufficient controls over financial reporting. Effect or Potential Effect Condition 1 may lead to inaccurate financial reporting and potential misstatement of the financial statements such that they are not in accordance with accounting principles generally accepted in the United States of America. Condition 2 results in auditee being designated as a not-low risk auditee, which may have an effect on future federal grants and program eligibility. Recommendation 1. Management should undertake a review of internal controls over financial reporting and ensure that financial data is properly recorded in the books and records of the Project to prevent misstatements from occurring in the future. 2. Management should implement procedures to ensure that required filing is completed as required. Views of Responsible Officials 1. Management agrees with the finding and recommendation and has implemented reviews of the financial statements by senior management prior to releasing them to ensure accuracy of information. 2. Management agrees with the finding and recommendation and will ensure single audit reports are submitted to the FAC pursuant to the audit requirement of Title 2 U.S. Code of Federal Regulations Part 200. Finding Resolution Status: Resolved
Finding 2024-003
Criteria 1. Management is responsible for the design, implementation, and maintenance of internal controls relevant to the preparation and fair presentation of financial statements that are free from material misstatement, whether due to fraud or error. 2. Management is responsible for timely submission of audited financial statements to Federal Audit Clearinghouse ("FAC"). Submission of June 30, 2023 financial statements was not completed within specified time frame. Condition 1. The accounting records required numerous material adjustments to be proposed and recorded in order for the financial statements to be fairly presented in accordance with generally accepted accounting principles in the United States of America. 2. Single Audit reports are required to be submitted to the FAC pursuant to the audit requirement of Title 2 U.S. Code of Federal Regulations Part 200. Cause Management did not have sufficient controls over financial reporting. Effect or Potential Effect Condition 1 may lead to inaccurate financial reporting and potential misstatement of the financial statements such that they are not in accordance with accounting principles generally accepted in the United States of America. Condition 2 results in auditee being designated as a not-low risk auditee, which may have an effect on future federal grants and program eligibility. Recommendation 1. Management should undertake a review of internal controls over financial reporting and ensure that financial data is properly recorded in the books and records of the Project to prevent misstatements from occurring in the future. 2. Management should implement procedures to ensure that required filing is completed as required. Views of Responsible Officials 1. Management agrees with the finding and recommendation and has implemented reviews of the financial statements by senior management prior to releasing them to ensure accuracy of information. 2. Management agrees with the finding and recommendation and will ensure single audit reports are submitted to the FAC pursuant to the audit requirement of Title 2 U.S. Code of Federal Regulations Part 200. Finding Resolution Status: Resolved
Finding 2024-004
Criteria During the year ended June 30, 2024, the Project paid management fees of $1,212 in excess of the amount approved by HUD. Condition Management fee payments are limited to amounts determined in accordance with the terms of the HUD approved management agreement. Cause There were 2 different management agreements and management did not follow the HUD approved management agreement when paying management fees from operations. Effect or Potential Effect The overpaid amount is an unauthorized distribution and therefore considered to be questioned costs. Questioned Costs $1,212 Identification as a Repeat Finding This finding is not a repeat finding. Recommendation The management company should reimburse the Project for overpaid management fee in the amount of $1,212 and implement procedures to ensure that the management fee paid does not exceed the amount determined in accordance with the HUD approved management agreement. Auditor Noncompliance Code: J - Unauthorized management fees View of Responsible Officials Management agrees with the finding and is working with ownership on reimbursements to the property. Management will collect in accordance with HUD going forward. Finding Resolution Status: In process
Finding 2024-004
Criteria During the year ended June 30, 2024, the Project paid management fees of $1,212 in excess of the amount approved by HUD. Condition Management fee payments are limited to amounts determined in accordance with the terms of the HUD approved management agreement. Cause There were 2 different management agreements and management did not follow the HUD approved management agreement when paying management fees from operations. Effect or Potential Effect The overpaid amount is an unauthorized distribution and therefore considered to be questioned costs. Questioned Costs $1,212 Identification as a Repeat Finding This finding is not a repeat finding. Recommendation The management company should reimburse the Project for overpaid management fee in the amount of $1,212 and implement procedures to ensure that the management fee paid does not exceed the amount determined in accordance with the HUD approved management agreement. Auditor Noncompliance Code: J - Unauthorized management fees View of Responsible Officials Management agrees with the finding and is working with ownership on reimbursements to the property. Management will collect in accordance with HUD going forward. Finding Resolution Status: In process
Finding 2024-005
Criteria The property does not have a current Affirmative Fair Housing Marketing Plan. Condition In accordance with HUD Handbook 4530.3, Occupancy Requirements of Subsidized Multifamily Housing Programs, management must review and update the Affirmative Fair Housing Marketing Plan at least every 5 years. Cause Procedures were not in place to ensure proper documentation was maintained upon the change of management. Effect or Potential Effect Absent these written documents, the Project could open itself up to mistakes in marketing and leasing activity that could put their PRAC contract at risk upon renewal. Questioned Costs N/A Identification as a Repeat Finding This finding is not a repeat finding. Recommendation Management should maintain an Affirmative Fair Housing Marketing Plan and update it every 5 years. Auditor Noncompliance Code: Z - Other View of Responsible Officials Management agrees with the finding and is working with ownership on reimbursements to the property. Management has submitted their Affirmative Fair Housing Marketing Plan with an effective date of September 9, 2024. Finding Resolution Status: Resolved
Finding 2024-005
Criteria The property does not have a current Affirmative Fair Housing Marketing Plan. Condition In accordance with HUD Handbook 4530.3, Occupancy Requirements of Subsidized Multifamily Housing Programs, management must review and update the Affirmative Fair Housing Marketing Plan at least every 5 years. Cause Procedures were not in place to ensure proper documentation was maintained upon the change of management. Effect or Potential Effect Absent these written documents, the Project could open itself up to mistakes in marketing and leasing activity that could put their PRAC contract at risk upon renewal. Questioned Costs N/A Identification as a Repeat Finding This finding is not a repeat finding. Recommendation Management should maintain an Affirmative Fair Housing Marketing Plan and update it every 5 years. Auditor Noncompliance Code: Z - Other View of Responsible Officials Management agrees with the finding and is working with ownership on reimbursements to the property. Management has submitted their Affirmative Fair Housing Marketing Plan with an effective date of September 9, 2024. Finding Resolution Status: Resolved
Finding 2024-001
Criteria In accordance with HUD Handbook 4350.3, Occupancy Requirements of Subsidized Multifamily Housing Programs, HUD projects are required to establish and maintain at all times a fully funded separate bank account for tenant security deposits collected. Condition As of June 30, 2024, management has not fully funded the tenant security deposits cash account. The tenant security deposits cash account was underfunded by $3,370. Cause The tenant security deposits liability exceeds the tenant security deposits cash account by $3,370 as of June 30, 2024. Effect or Potential Effect Management commingled tenant security deposits with its operating cash and did not have sufficient cash balance in the tenant security deposits cash account to cover the tenant security deposits liability as of June 30, 2024. Questioned Costs N/A Identification as a Repeat Finding This finding is not a repeat finding. Recommendation Management should transfer $3,370 from the operating account in order to fully fund the tenant security deposits account. Auditor Noncompliance Code: D - Commingling of funds View of Responsible Officials Management agrees with the finding and recommendation and has reviewed the HUD requirement for security funding. Funds have been transferred and will be maintained based on HUD requirements in a separate account from operating funds. Finding Resolution Status: Resolved.
Finding 2024-001
Criteria In accordance with HUD Handbook 4350.3, Occupancy Requirements of Subsidized Multifamily Housing Programs, HUD projects are required to establish and maintain at all times a fully funded separate bank account for tenant security deposits collected. Condition As of June 30, 2024, management has not fully funded the tenant security deposits cash account. The tenant security deposits cash account was underfunded by $3,370. Cause The tenant security deposits liability exceeds the tenant security deposits cash account by $3,370 as of June 30, 2024. Effect or Potential Effect Management commingled tenant security deposits with its operating cash and did not have sufficient cash balance in the tenant security deposits cash account to cover the tenant security deposits liability as of June 30, 2024. Questioned Costs N/A Identification as a Repeat Finding This finding is not a repeat finding. Recommendation Management should transfer $3,370 from the operating account in order to fully fund the tenant security deposits account. Auditor Noncompliance Code: D - Commingling of funds View of Responsible Officials Management agrees with the finding and recommendation and has reviewed the HUD requirement for security funding. Funds have been transferred and will be maintained based on HUD requirements in a separate account from operating funds. Finding Resolution Status: Resolved.
Finding 2024-002
Criteria Loans are not permitted to be made from project cash without prior authorization from HUD. Condition During the year ended June 30, 2024, the Project paid payroll expense in the amount of $9,303 on behalf of an affiliate from project cash without HUD approval. The amount due to the Project as of June 30, 2024, is $9,303. Cause Procedures were not in place to ensure that cash disbursements of project funds were limited to project operating costs. Effect or Potential Effect Use of project funds for unauthorized loans may result in shortage of cash and default on projects' own obligations. Questioned Costs The payments of $9,303 were unauthorized loans and therefore considered to be questioned costs. Identification as a Repeat Finding This finding is not a repeat finding. Recommendation Management should immediately reimburse the amount due to the Project and establish procedures to ensure payments of this nature are not made in the future. Auditor Noncompliance Code: G - Unauthorized loans from project assets Views of Responsible Officials Management agrees with the finding and will ensure payroll is allocated correctly going forward. Finding Resolution Status: Unresolved
Finding 2024-002
Criteria Loans are not permitted to be made from project cash without prior authorization from HUD. Condition During the year ended June 30, 2024, the Project paid payroll expense in the amount of $9,303 on behalf of an affiliate from project cash without HUD approval. The amount due to the Project as of June 30, 2024, is $9,303. Cause Procedures were not in place to ensure that cash disbursements of project funds were limited to project operating costs. Effect or Potential Effect Use of project funds for unauthorized loans may result in shortage of cash and default on projects' own obligations. Questioned Costs The payments of $9,303 were unauthorized loans and therefore considered to be questioned costs. Identification as a Repeat Finding This finding is not a repeat finding. Recommendation Management should immediately reimburse the amount due to the Project and establish procedures to ensure payments of this nature are not made in the future. Auditor Noncompliance Code: G - Unauthorized loans from project assets Views of Responsible Officials Management agrees with the finding and will ensure payroll is allocated correctly going forward. Finding Resolution Status: Unresolved
Finding 2024-003
Criteria 1. Management is responsible for the design, implementation, and maintenance of internal controls relevant to the preparation and fair presentation of financial statements that are free from material misstatement, whether due to fraud or error. 2. Management is responsible for timely submission of audited financial statements to Federal Audit Clearinghouse ("FAC"). Submission of June 30, 2023 financial statements was not completed within specified time frame. Condition 1. The accounting records required numerous material adjustments to be proposed and recorded in order for the financial statements to be fairly presented in accordance with generally accepted accounting principles in the United States of America. 2. Single Audit reports are required to be submitted to the FAC pursuant to the audit requirement of Title 2 U.S. Code of Federal Regulations Part 200. Cause Management did not have sufficient controls over financial reporting. Effect or Potential Effect Condition 1 may lead to inaccurate financial reporting and potential misstatement of the financial statements such that they are not in accordance with accounting principles generally accepted in the United States of America. Condition 2 results in auditee being designated as a not-low risk auditee, which may have an effect on future federal grants and program eligibility. Recommendation 1. Management should undertake a review of internal controls over financial reporting and ensure that financial data is properly recorded in the books and records of the Project to prevent misstatements from occurring in the future. 2. Management should implement procedures to ensure that required filing is completed as required. Views of Responsible Officials 1. Management agrees with the finding and recommendation and has implemented reviews of the financial statements by senior management prior to releasing them to ensure accuracy of information. 2. Management agrees with the finding and recommendation and will ensure single audit reports are submitted to the FAC pursuant to the audit requirement of Title 2 U.S. Code of Federal Regulations Part 200. Finding Resolution Status: Resolved
Finding 2024-003
Criteria 1. Management is responsible for the design, implementation, and maintenance of internal controls relevant to the preparation and fair presentation of financial statements that are free from material misstatement, whether due to fraud or error. 2. Management is responsible for timely submission of audited financial statements to Federal Audit Clearinghouse ("FAC"). Submission of June 30, 2023 financial statements was not completed within specified time frame. Condition 1. The accounting records required numerous material adjustments to be proposed and recorded in order for the financial statements to be fairly presented in accordance with generally accepted accounting principles in the United States of America. 2. Single Audit reports are required to be submitted to the FAC pursuant to the audit requirement of Title 2 U.S. Code of Federal Regulations Part 200. Cause Management did not have sufficient controls over financial reporting. Effect or Potential Effect Condition 1 may lead to inaccurate financial reporting and potential misstatement of the financial statements such that they are not in accordance with accounting principles generally accepted in the United States of America. Condition 2 results in auditee being designated as a not-low risk auditee, which may have an effect on future federal grants and program eligibility. Recommendation 1. Management should undertake a review of internal controls over financial reporting and ensure that financial data is properly recorded in the books and records of the Project to prevent misstatements from occurring in the future. 2. Management should implement procedures to ensure that required filing is completed as required. Views of Responsible Officials 1. Management agrees with the finding and recommendation and has implemented reviews of the financial statements by senior management prior to releasing them to ensure accuracy of information. 2. Management agrees with the finding and recommendation and will ensure single audit reports are submitted to the FAC pursuant to the audit requirement of Title 2 U.S. Code of Federal Regulations Part 200. Finding Resolution Status: Resolved
Finding 2024-004
Criteria During the year ended June 30, 2024, the Project paid management fees of $1,212 in excess of the amount approved by HUD. Condition Management fee payments are limited to amounts determined in accordance with the terms of the HUD approved management agreement. Cause There were 2 different management agreements and management did not follow the HUD approved management agreement when paying management fees from operations. Effect or Potential Effect The overpaid amount is an unauthorized distribution and therefore considered to be questioned costs. Questioned Costs $1,212 Identification as a Repeat Finding This finding is not a repeat finding. Recommendation The management company should reimburse the Project for overpaid management fee in the amount of $1,212 and implement procedures to ensure that the management fee paid does not exceed the amount determined in accordance with the HUD approved management agreement. Auditor Noncompliance Code: J - Unauthorized management fees View of Responsible Officials Management agrees with the finding and is working with ownership on reimbursements to the property. Management will collect in accordance with HUD going forward. Finding Resolution Status: In process
Finding 2024-004
Criteria During the year ended June 30, 2024, the Project paid management fees of $1,212 in excess of the amount approved by HUD. Condition Management fee payments are limited to amounts determined in accordance with the terms of the HUD approved management agreement. Cause There were 2 different management agreements and management did not follow the HUD approved management agreement when paying management fees from operations. Effect or Potential Effect The overpaid amount is an unauthorized distribution and therefore considered to be questioned costs. Questioned Costs $1,212 Identification as a Repeat Finding This finding is not a repeat finding. Recommendation The management company should reimburse the Project for overpaid management fee in the amount of $1,212 and implement procedures to ensure that the management fee paid does not exceed the amount determined in accordance with the HUD approved management agreement. Auditor Noncompliance Code: J - Unauthorized management fees View of Responsible Officials Management agrees with the finding and is working with ownership on reimbursements to the property. Management will collect in accordance with HUD going forward. Finding Resolution Status: In process
Finding 2024-005
Criteria The property does not have a current Affirmative Fair Housing Marketing Plan. Condition In accordance with HUD Handbook 4530.3, Occupancy Requirements of Subsidized Multifamily Housing Programs, management must review and update the Affirmative Fair Housing Marketing Plan at least every 5 years. Cause Procedures were not in place to ensure proper documentation was maintained upon the change of management. Effect or Potential Effect Absent these written documents, the Project could open itself up to mistakes in marketing and leasing activity that could put their PRAC contract at risk upon renewal. Questioned Costs N/A Identification as a Repeat Finding This finding is not a repeat finding. Recommendation Management should maintain an Affirmative Fair Housing Marketing Plan and update it every 5 years. Auditor Noncompliance Code: Z - Other View of Responsible Officials Management agrees with the finding and is working with ownership on reimbursements to the property. Management has submitted their Affirmative Fair Housing Marketing Plan with an effective date of September 9, 2024. Finding Resolution Status: Resolved
Finding 2024-005
Criteria The property does not have a current Affirmative Fair Housing Marketing Plan. Condition In accordance with HUD Handbook 4530.3, Occupancy Requirements of Subsidized Multifamily Housing Programs, management must review and update the Affirmative Fair Housing Marketing Plan at least every 5 years. Cause Procedures were not in place to ensure proper documentation was maintained upon the change of management. Effect or Potential Effect Absent these written documents, the Project could open itself up to mistakes in marketing and leasing activity that could put their PRAC contract at risk upon renewal. Questioned Costs N/A Identification as a Repeat Finding This finding is not a repeat finding. Recommendation Management should maintain an Affirmative Fair Housing Marketing Plan and update it every 5 years. Auditor Noncompliance Code: Z - Other View of Responsible Officials Management agrees with the finding and is working with ownership on reimbursements to the property. Management has submitted their Affirmative Fair Housing Marketing Plan with an effective date of September 9, 2024. Finding Resolution Status: Resolved