For the Kahle Complete Street Project 22‐DG‐11051900‐022, the first semi‐annual report
covering July 1 – Dec 31, 2022 was 2 months late due to a misunderstanding in when
reports needed to be submitted. Per the agreement, staff thought that reports only
needed to be submitted when expenditures on the...
For the Kahle Complete Street Project 22‐DG‐11051900‐022, the first semi‐annual report
covering July 1 – Dec 31, 2022 was 2 months late due to a misunderstanding in when
reports needed to be submitted. Per the agreement, staff thought that reports only
needed to be submitted when expenditures on the grant commenced. Expenditures on
the grant did not commence until after January 1, 2023. Once the grant administrator
expressed that reporting had to be completed even if no grant funds were spent, the
report was completed. In the future, staff will be advised to add all calendar dates in the
agreement to their calendar upon receipt of an executed agreement. For Marlette Creek 20‐PA‐11051900‐018, annual reports are required per the agreement
by March 31 each year. The report on for the calendar year of 2022 due on March 31,
2023 was submitted on April 3, 2023. March 31 fell on a Friday and staff was out of the
office and completed and submitted the report on Monday as a result, so the report was
effectively one business day late. Staff should add a buffer to their calendar reminders for
the report due dates to avoid possible vacations as well as weekends. For Burke Creek Rabe Meadow Riparian Restoration Project 19‐PA‐11051900‐021, the
semi‐annual report covering July 1‐December 31, 2022 was due January 31, 2023 and was
submitted one day late on February 1, 2023. While staff was reminded on this due date,
other work items likely took precedence on the date this date delaying the submission of
the report until February 1, 2023. Staff should add a buffer to their calendar as described
above. A 10 day buffer should be sufficient.