Finding 1213727 (2023-020)

Material Weakness Repeat Finding
Requirement
B
Questioned Costs
-
Year
2023
Accepted
2026-05-05
Audit: 400644
Organization: Stillwater County (MT)

AI Summary

  • Core Issue: Program expenditures were not tracked separately in the general ledger for each Project Worksheet.
  • Impacted Requirements: This violates the cost accounting standards set by 2 CFR part 200, subpart E.
  • Recommended Follow-Up: Implement internal controls to ensure program expenditures are clearly identified in the general ledger.

Finding Text

Criteria: The cost principles in 2 CFR part 200, subpart E (Cost Principles), prescribe the cost accounting requirements associated with the administration of federal awards. Direct costs are those costs that can be identified specifically with a particular final cost objective, such as a federal award, or other internally or externally funded activity, or that can be directly assigned to such activities relatively easily with a high degree of accuracy. Condition: Program expenditures were not separately identified in the general ledger for each Project Worksheet (PW). Questioned Costs: None Cause: The county does not have internal control policies and procedures in place that allows it to comply with cost principles outlined in the Uniform Guidance Effect: Non-compliance with Federal costs principles. Recommendation: Program expenditures should be separately identified in the general ledger.

Corrective Action Plan

Corrective Action: Utilize project management detail record keeping for any public assistance grants to assure that the expenditures qualify for cost principles as outlined in 2 CFR part 200 subpart E.

Categories

Allowable Costs / Cost Principles Internal Control / Segregation of Duties

Other Findings in this Audit

  • 1213728 2023-019
    Material Weakness Repeat
  • 1213729 2023-019
    Material Weakness Repeat
  • 1213730 2023-019
    Material Weakness Repeat
  • 1213731 2023-019
    Material Weakness Repeat
  • 1213732 2023-019
    Material Weakness Repeat
  • 1213733 2023-019
    Material Weakness Repeat
  • 1213734 2023-019
    Material Weakness Repeat
  • 1213735 2023-019
    Material Weakness Repeat

Programs in Audit

ALN Program Name Expenditures
97.036 DISASTER GRANTS - PUBLIC ASSISTANCE (PRESIDENTIALLY DECLARED DISASTERS) $2.59M
11.307 ECONOMIC ADJUSTMENT ASSISTANCE $64,375
20.106 AIRPORT IMPROVEMENT PROGRAM, INFRASTRUCTURE INVESTMENT AND JOBS ACT PROGRAMS, AND COVID-19 AIRPORTS PROGRAMS $62,874
97.042 EMERGENCY MANAGEMENT PERFORMANCE GRANTS $60,947
10.665 SCHOOLS AND ROADS - GRANTS TO STATES $53,048
10.760 WATER AND WASTE DISPOSAL SYSTEMS FOR RURAL COMMUNITIES $40,144
93.069 PUBLIC HEALTH EMERGENCY PREPAREDNESS $33,332
21.032 LOCAL ASSISTANCE AND TRIBAL CONSISTENCY FUND $31,619
93.994 MATERNAL AND CHILD HEALTH SERVICES BLOCK GRANT TO THE STATES $7,643
21.027 CORONAVIRUS STATE AND LOCAL FISCAL RECOVERY FUNDS $7,500
93.268 IMMUNIZATION COOPERATIVE AGREEMENTS $6,416
15.904 HISTORIC PRESERVATION FUND GRANTS-IN-AID $6,000