FAC Explorer

Corrective Action Plans

Browse how organizations respond to audit findings

Total CAPs
56,575
In database
Filtered Results
53,589
Matching current filters
Showing Page
827 of 2144
25 per page

Filters

Clear
Nba Disciples Housing of Boise, Idaho, Inc.
CA
Cash Management HUD Housing Programs
MANAGEMENT AGREES WITH THE FINDING. THE RESIDUAL RECEIPTS ACCOUNT DEFICIENCY WAS FUNDED ON OCTOBER 2, 2023 IN THE AMOUNT OF $55. MANAGEMENT WILL ENSURE THAT THE RESIDUAL RECEIPTS ACCOUNT IS TIMELY FUNDED IN THE FUTURE.
MANAGEMENT AGREES WITH THE FINDING. THE RESIDUAL RECEIPTS ACCOUNT DEFICIENCY WAS FUNDED ON OCTOBER 2, 2023 IN THE AMOUNT OF $55. MANAGEMENT WILL ENSURE THAT THE RESIDUAL RECEIPTS ACCOUNT IS TIMELY FUNDED IN THE FUTURE.
View Audit 323669
Finding 501570 (2024-001)
Significant Deficiency 2024
Florida Institute of Technology, Inc.
FL
Internal Control / Segregation of Duties Special Tests & Provisions Student Financial Aid
Student financial aid programs cluster Significant Deficiency in Internal Control Condition: During our testing of the regulations, one student who was identified as a withdrawn student did not have the proper calculation performed to determine if funds should be returned in accordance with the ...
Student financial aid programs cluster Significant Deficiency in Internal Control Condition: During our testing of the regulations, one student who was identified as a withdrawn student did not have the proper calculation performed to determine if funds should be returned in accordance with the regulations. Auditor Recommendations: The University should continue to update processes and procedures to ensure compliance in the future. These updated processes should include adequate segregation of duties and review steps to ensure that all students who are subject to potential recapture and return of funds are analyzed in the time frame dictated by the CFR. Action Taken: A new weekly quality assurance report has been created that identifies all withdrawn students. It identifies any student that requires a return calculation in the financial aid management system, and that all required Title IV aid has been returned. The report is generated and reviewed by both the Associate Director and Assistant Director of Financial Aid to ensure adequate segregation of duties and review. This report was run for the entirely of fiscal year 2024 and no other returns were found to be outstanding.
View Audit 323625
El Redentor Apartments Ii, Inc. (el Redentor Apts, Ii)
LA
Questioned Costs HUD Housing Programs
MANAGEMENT AGREES WITH THE FINDING. MANAGEMENT HAS SUBMITTED THE FORMS FOR HUD'S APPROVAL
MANAGEMENT AGREES WITH THE FINDING. MANAGEMENT HAS SUBMITTED THE FORMS FOR HUD'S APPROVAL
View Audit 323620 Questioned Costs: $1
El Redentor Apartments Ii, Inc. (el Redentor Apts, Ii)
LA
MANAGEMENT AGREES WITH THE FINDING. MANAGEMENT WILL CONTINUE TO MAKE EXTRA DEPOSITS TO RESOLVE THE REPLACEMENT RESERVE DEFICIENCY. MANAGEMENT WILL ENSURE THAT THE REPLACEMENT RESERVE DEPOSITS ARE MADE ON A TIMELY BASIS IN THE FUTURE.
MANAGEMENT AGREES WITH THE FINDING. MANAGEMENT WILL CONTINUE TO MAKE EXTRA DEPOSITS TO RESOLVE THE REPLACEMENT RESERVE DEFICIENCY. MANAGEMENT WILL ENSURE THAT THE REPLACEMENT RESERVE DEPOSITS ARE MADE ON A TIMELY BASIS IN THE FUTURE.
View Audit 323620
El Redentor Apartments, Inc. (el Redentor Apts)
LA
Questioned Costs HUD Housing Programs
MANAGEMENT AGREES WITH THE FINDING. MANAGEMENT HAS SUBMITTED THE FORMS FOR HUD'S APPROVAL.
MANAGEMENT AGREES WITH THE FINDING. MANAGEMENT HAS SUBMITTED THE FORMS FOR HUD'S APPROVAL.
View Audit 323619 Questioned Costs: $1
Malm Manor, Inc.
RI
Internal Control / Segregation of Duties
During the past few months management has been in discussions with two banks and reviewing their options for either opening accounts with corresponding banks or purchasing revolving Treasury notes. A final decision will be made in the current fiscal year.
During the past few months management has been in discussions with two banks and reviewing their options for either opening accounts with corresponding banks or purchasing revolving Treasury notes. A final decision will be made in the current fiscal year.
View Audit 323609
Malm Manor, Inc.
RI
HUD Housing Programs
Cash was held to pay off outstanding balance of payables to the sponsor per rent increase agreement. Malm will transfer the funds and apply for the release of those funds in the subsequent fiscal year. Charles Lynch, Finance Director, will be the responsible person.
Cash was held to pay off outstanding balance of payables to the sponsor per rent increase agreement. Malm will transfer the funds and apply for the release of those funds in the subsequent fiscal year. Charles Lynch, Finance Director, will be the responsible person.
View Audit 323609
Malm Manor, Inc.
RI
HUD Housing Programs Internal Control / Segregation of Duties
We have corrected/updated the clients records where necessary. Subsequent to your field work the client files were updated for the rent and deposit calculations. William Mann, Housing Coordinator, will be the responsible party.
We have corrected/updated the clients records where necessary. Subsequent to your field work the client files were updated for the rent and deposit calculations. William Mann, Housing Coordinator, will be the responsible party.
View Audit 323609
Finding 501244 (2024-002)
Significant Deficiency 2024
The Corporation of Gonzaga University
WA
Student Financial Aid Special Tests & Provisions Matching / Level of Effort / Earmarking
FINDING 2024‐002 – Special Tests and Provisions – Return of Title IV (R2T4) Funds Significant Deficiency in Internal Control over Compliance Recommendation: The University should design and implement a robust review process of all R2T4 calculations for official and unofficial withdrawals. This will ...
FINDING 2024‐002 – Special Tests and Provisions – Return of Title IV (R2T4) Funds Significant Deficiency in Internal Control over Compliance Recommendation: The University should design and implement a robust review process of all R2T4 calculations for official and unofficial withdrawals. This will help ensure the accuracy of the calculation before the return of funding. Response: There is no disagreement with this audit finding. Action taken in response to finding: To ensure the accuracy of R2T4 calculations, the Student Financial Services Office will take the following actions: • Implementation of R2T4 Module: Starting with the 2024-2025 academic year, the Financial Aid Office will utilize the Banner-delivered R2T4 module to perform calculations, ensuring more accurate and consistent data management. • Multi-Step Review Process: A multi-step review process has been implemented by Student Financial Services staff to ensure thorough verification of all R2T4 calculations and timely returns of funds. • Enhanced Training: Staff are pursuing additional training on R2T4 regulations and procedures to further strengthen their expertise and reduce the risk of future discrepancies. These actions are in process currently, and expected to be fully implemented and corrected by October 2024 to ensure that R2T4 calculations are prepared and reviewed for accuracy for the 2024-2025 award year. Enhanced training will continue on a go forward basis. Contact Person(s): Louisa Diana, Director of Compliance; Sarah Everitt, Dean of Student Financial Services;
View Audit 323529
Finding 501237 (2024-001)
Significant Deficiency 2024
The Corporation of Gonzaga University
WA
Student Financial Aid Reporting Significant Deficiency
FINDING 2024‐001 – Special Tests and Provisions – Enrollment Reporting Significant Deficiency in Internal Control over Compliance Recommendation: The University should implement a policy to ensure graduates for all semesters/terms are reported timely. Response: There is no disagreement with this aud...
FINDING 2024‐001 – Special Tests and Provisions – Enrollment Reporting Significant Deficiency in Internal Control over Compliance Recommendation: The University should implement a policy to ensure graduates for all semesters/terms are reported timely. Response: There is no disagreement with this audit finding. Action taken in response to finding: Upon identifying this deficiency, Gonzaga University immediately updated its enrollment reporting schedules to ensure timely reporting of mid-summer conferrals. Going forward, all mid-summer degree conferrals will be reported within the required federal timeframe to maintain compliance with Title IV regulations. This adjustment guarantees accurate and timely data submission to the National Student Loan Data System (NSLDS), preventing future delays or discrepancies in reporting. Our new schedule has 9 reporting dates for degree transmission and 14 reporting dates for enrollment transmission in a calendar year. The increased frequency ensures compliance with the 60-day threshold and guarantee that no student will be reported outside the 60-day threshold. We consider this to be remediated. Contact Person(s): Sarah Everitt, Dean of Student Financial Services; Maxwell Kwenda, University Registrar & Director of Institutional Research
View Audit 323529
Finding 501227 (2024-001)
Significant Deficiency 2024
Pureview Health Center
MT
Internal Control / Segregation of Duties
1. The CFO will generate an exception report directly from eCW, the health records system where billing records are recorded, to identify mismatches between the claim slide group write-off and the slide group assignment on the patient info screen. 2. The initial exception report will be run during t...
1. The CFO will generate an exception report directly from eCW, the health records system where billing records are recorded, to identify mismatches between the claim slide group write-off and the slide group assignment on the patient info screen. 2. The initial exception report will be run during the week of September 16th with a 12-month look-back period. Any slide adjustments posted in eCW with effective dates within those 12 months and later will be evaluated for matches to Patient Slide Group assignments determined during the slide eligibility process. 3. The billing team and CFO will meet on September 18th to review the report and findings. 4. All exceptions from the exception report will be reviewed by the billing team. Any necessary adjustments will be made in eCW. 5. All exceptions listed in the exception report will be marked, and comments will be added to the exception report regarding the actions taken on those exceptions. All changes will also be documented in eCW notes. 6. The exception report will be signed off by each billing team member who worked on it and sent for final review and approval to the CFO. 7. The CFO will train the billing team on how to run this report directly from eCW. 8. The report will be run monthly on the 10th business day of each month for the trailing prior 12 months as part of the month-end closing process. After initial report on September 18th, 2024, the next monthly report will start on October 14th, 2024.9. All exceptions from the report will be reviewed by the billing team. Any necessary adjustments will be made in eCW. 10. Any exceptions will be addressed, corrected within two business days, and posted in the month being closed for the month end. 11. All exceptions listed in the exception report will be marked, and comments will be added to the report regarding the actions taken on those exceptions. All changes will also be documented in eCW notes. 12. The exception report will be signed off by each billing team member who worked on it and sent for final review and approval by the CFO monthly.
View Audit 323494
Snhs Elderly Housing V, Inc.
NH
Eligibility HUD Housing Programs Internal Control / Segregation of Duties
Completed corrective action: Manager completed correction and new HUD 50059A recertification's corrected for June 30, 2024. Ongoing Corrective Action: Additional file review after recertifications and move-ins. Additional trainings for Income VS Assets for all managers. Complete review of all previ...
Completed corrective action: Manager completed correction and new HUD 50059A recertification's corrected for June 30, 2024. Ongoing Corrective Action: Additional file review after recertifications and move-ins. Additional trainings for Income VS Assets for all managers. Complete review of all previous manager's files.
View Audit 323464
Snhs Elderly Housing Iv, Inc.
NH
Eligibility HUD Housing Programs Internal Control / Segregation of Duties
Completed corrective action: Manager completed correction and new HUD 50059A recertification's corrected for June 30, 2024. Ongoing Corrective Action: Additional file review after recertifications and move-ins to be compeleted by a different manager. Additional trainings for Income VS Assets for all...
Completed corrective action: Manager completed correction and new HUD 50059A recertification's corrected for June 30, 2024. Ongoing Corrective Action: Additional file review after recertifications and move-ins to be compeleted by a different manager. Additional trainings for Income VS Assets for all managers. Complete review of all previous manager's files.
View Audit 323463
Oakridge Townhouses, Inc.
LA
MANAGEMENT AGREES WITH THE FINDING. THE DELINQUENT MORTGAGE PAYMENT WILL BE PAID IN THE AMOUNT OF $5,612. MANAGEMENT WILL ENSURE THAT THE MORTGAGE PAYMENTS ARE MADE TIMELY IN THE FUTURE.
MANAGEMENT AGREES WITH THE FINDING. THE DELINQUENT MORTGAGE PAYMENT WILL BE PAID IN THE AMOUNT OF $5,612. MANAGEMENT WILL ENSURE THAT THE MORTGAGE PAYMENTS ARE MADE TIMELY IN THE FUTURE.
View Audit 323437
Virginia Union University
VA
Questioned Costs
Criteria: Regulations require Institutions to consider students who have stopped attending classes in the semester to be considered an unofficial withdrawal. If a student withdraws officially or unofficially with the first 60% of the semester, the Instiution must calculate a refund to the student's ...
Criteria: Regulations require Institutions to consider students who have stopped attending classes in the semester to be considered an unofficial withdrawal. If a student withdraws officially or unofficially with the first 60% of the semester, the Instiution must calculate a refund to the student's account statement. If a student withdraws after the 60% date in the semester, they are considered to have earned thier aid and will not have a refund calculated. The University concurs with the audit finding and will adhere to the corrective action plan. Corrective Action Plan: With the assistance of IT and the Registrar, Virginia Union University implemented a report to identify students who have stopped attending classes for more than 14 days. Students in this situation are considered as Unofficial Withdrawals. Once these students are identified, Return to Title IV calculations are performed, and these funds are returned accordingly. Sometimes, students return to classes and reestablish eligibility, as was the case for the student in question. If the students continue to attend courses thorugh the 60% point in the semester, aid can be reinstated once the student is identified. The aid for the student in question has been reinstated. From this point forward, the weekly attendance reports will be compared from week to week to ensure aid is reinstated to students who return to classes. In addition, the Return to Title IV policy and procedures will be updated to account for students who return to classes. Responsible person(s): Doreen Dixon, Registrar, ddixon@vuu.edu, 804-257-5845. Robert Merino, Executive Director of Financial Aid, jrmerino@vuu.edu, 804-254-3973. Planned Date of Completion of Corrective Action: December 31, 2024.
View Audit 323427 Questioned Costs: $1
Finding 501172 (2024-006)
Significant Deficiency 2024
Virginia Union University
VA
Student Financial Aid Reporting Matching / Level of Effort / Earmarking
Criteria: Under the Pell grant and ED loan programs, Institutions are responsible for timely enrollment reporting to NSLDS whether they report directly or via a third-party servicer such as the National Student Clearinghouse (NSC). Enrollment Reporting in a timely and accurate manner is critical for...
Criteria: Under the Pell grant and ED loan programs, Institutions are responsible for timely enrollment reporting to NSLDS whether they report directly or via a third-party servicer such as the National Student Clearinghouse (NSC). Enrollment Reporting in a timely and accurate manner is critical for effective management of the programs. Enrollment information must be reported within 60 days whenever the enrollment status changes for students, unless a roster will be submitted within 60 days. These changes include reductions or increases in attendance levels, withdrawals, graduations, or approved leaves-of-absences. The University concurs with the audit finding and will adhere to the corrective action plan. Corrective Action Plan: Viginia Union University has signficiantly imprved its compliance with federal regulations for enrollment reporting to the National Student Loan Data System (NSLDS). During FY24, a comprehensive review of all files from FY21 to FY23 was conduted to ensure accurate and timely reporting of students' enrollment statuses to the NSLDS. In addition to reviewing previous years, any delinquent reporting for FY24 was also updated to reflect the current status. By April 2024, reporting to NSLDS was synched to a cycle to ensure compliance with the 60-day window. In October 2023, Virginia Union revised its Enrollment Reporting Policy to outline the reporting schedule for submissions to the National Student Clearinghouse (NSC). This updated policy sets forth the timeline and guidelines for enrollment reporting. In addition, Virginia Union University implemented a process to code students who are identified as Unofficial Withdrawal in teh Jenzabar system. This process will ensure these students are included in the monthly reporting to the National Student Clearinghouse even if they do not complete the formal withdrawal process. Responsible person(s): Doreen Dixon, Registrar, ddixon@vuu.edu, 804-257-5845. Robert Merino, Executive Director of Financial Aid, jrmerino@vuu.edu, 804-254-3973. Planned Date of Completion of Corrective Action: August 31, 2024.
View Audit 323427
Finding 501168 (2024-005)
Significant Deficiency 2024
Virginia Union University
VA
Criteria: Regulations require that the Instiution calculate refunds for students who withdrew during the semester, and any refund should be remitted ot the Department of Education in a timely manner, typically within 45 days of withdrawal. The University concurs with the audit finding and will adher...
Criteria: Regulations require that the Instiution calculate refunds for students who withdrew during the semester, and any refund should be remitted ot the Department of Education in a timely manner, typically within 45 days of withdrawal. The University concurs with the audit finding and will adhere to the corrective action plan. Corrective Action Plan: Although Official Withdrawals were calculated weekly, Unofficial Withdrawals for the Fall were calculated after the end of the semester. With the assistance of IT and the Registrar, Virginia Union University implemented a report to identify students who stopped attending classes for more than 14 days. As a result, Unofficial Withdrawals from the Spring were calculated in a timely manner. The report will be reviewed annually by the end of the add/drop deadline of the 16-week classes. Afterwards, it will continue to be utilized weekly to identify Unofficial Withdrawals. Responsible person(s): Doreen Dixon, Registrar, ddixon@vuu.edu, 804-257-5845. Robert Merino, Executive Director of Financial Aid, jrmerino@vuu.edu, 804-254-3973. Planned Date of Completion of Corrective Action: August 31, 2024.
View Audit 323427
Finding 501165 (2024-002)
Significant Deficiency 2024
Housing Authority of Washington County
MD
HUD Housing Programs Internal Control / Segregation of Duties Subrecipient Monitoring
2024-002 Housing Voucher Cluster – Assistance Listing No. No. 14.871 and 14.879 Recommendation: We recommend the housing authority designate an individual to assure HQS inspections are completed timely. Explanation of disagreement with audit finding: There is no disagreement with the audit finding...
2024-002 Housing Voucher Cluster – Assistance Listing No. No. 14.871 and 14.879 Recommendation: We recommend the housing authority designate an individual to assure HQS inspections are completed timely. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: Although the agency understands the basis of the finding, the Agency feels the item in question for the inspection date is outside the scope of the audit dates which are July 1, 2023, to June 30, 2024. Additionally, when the agency discovered the error in March 2023 during a time of restructuring a very high turnover department, the newly appointed management and leadership took immediate action in correcting the inspection to be compliant. In addition to our current HCV internal processes, the agency has added an inspection section to review a 10% sample of all inspections monthly to ensure compliance. Name(s) of the contact person(s) responsible for corrective action: Morgan Gower Planned completion date for corrective action plan: In progress as of September 2024 and is ongoing.
View Audit 323421
Finding 501163 (2024-001)
Significant Deficiency 2024
Housing Authority of Washington County
MD
Questioned Costs HUD Housing Programs Subrecipient Monitoring
2024-001 Housing Voucher Cluster – Assistance Listing No. No. 14.871 and 14.879 Recommendation: We recommend management should designate one person to review a sample of the files that have been recertified each month. The purpose of the review is to determine if the tenant files were prepared in a...
2024-001 Housing Voucher Cluster – Assistance Listing No. No. 14.871 and 14.879 Recommendation: We recommend management should designate one person to review a sample of the files that have been recertified each month. The purpose of the review is to determine if the tenant files were prepared in accordance with internal policies and verify the compliance deficiencies have been corrected. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: Our internal audits take place monthly. The HCV department leadership pulls the list of recertifications, interims, and new admissions and samples 10% of each to ensure they have been done correctly, with all information documented. This internal audit includes checking the rent calculation, utilities, verification documents, and tenant/landlord notification. The agency has been completing this internal practice consistently since February 2024. Name(s) of the contact person(s) responsible for corrective action: Morgan Gower Planned completion date for corrective action plan: In progress as of February 2024 and is ongoing.
View Audit 323421 Questioned Costs: $1
Finding 500421 (2024-001)
Significant Deficiency 2024
Winona Arms, Inc.
MN
HUD Housing Programs Reporting Significant Deficiency § 200.512
The Corporation will designate an individual in management to document financial statement preparation processes to ensure timely submission of the Single Audit Reporting Package. The 2023 Single Audit Reporting Package was filed in July 2024.
The Corporation will designate an individual in management to document financial statement preparation processes to ensure timely submission of the Single Audit Reporting Package. The 2023 Single Audit Reporting Package was filed in July 2024.
View Audit 323180
Finding 499877 (2024-002)
Significant Deficiency 2024
Kanesville Heights, INC
IA
HUD Housing Programs Allowable Costs / Cost Principles Reporting
Finding 2024-002 – Disbursement Support Condition: Kanesville’s disbursements omitted required support in accordance with the HUD handbook and PRAC contract This finding occurred when M3 was managing the property. Kanesville hired a new management agent that is familiar with HUD standards. Correctiv...
Finding 2024-002 – Disbursement Support Condition: Kanesville’s disbursements omitted required support in accordance with the HUD handbook and PRAC contract This finding occurred when M3 was managing the property. Kanesville hired a new management agent that is familiar with HUD standards. Corrective Action Plan: Management agent is currently retaining documentation concerning disbursements in compliance with the HUD handbook and PRAC contract. Status: Completed.
View Audit 322740
Finding 499876 (2024-001)
Significant Deficiency 2024
Kanesville Heights, INC
IA
HUD Housing Programs Allowable Costs / Cost Principles Reporting
Finding 2024-001 – Tenant Files Condition: Kanesville’s tenant move out files omitted required elements in accordance with the HUD handbook and PRAC contract. This finding occurred when M3 was managing the property. Kanesville hired a new management agent that is familiar with HUD standards. Correct...
Finding 2024-001 – Tenant Files Condition: Kanesville’s tenant move out files omitted required elements in accordance with the HUD handbook and PRAC contract. This finding occurred when M3 was managing the property. Kanesville hired a new management agent that is familiar with HUD standards. Corrective Action Plan: Management agent is currently documenting tenant move out files in compliance with the HUD handbook and PRAC contract. Status: Completed.
View Audit 322740
East Long Pond Apartments, Inc.
RI
HUD Housing Programs Internal Control / Segregation of Duties
After reviewing the analysis for this finding, the housing department will initiate the proper paperwork to process the refunds. William Mann, Housing Coordinator, will be the responsible party.
After reviewing the analysis for this finding, the housing department will initiate the proper paperwork to process the refunds. William Mann, Housing Coordinator, will be the responsible party.
View Audit 322564
East Long Pond Apartments, Inc.
RI
Internal Control / Segregation of Duties
During the past few months management has been in discussions with two banks and reviewing their options for either opening accounts with corresponding banks or purchasing revolving Treasury notes. A final decision will be made in the current fiscal year.
During the past few months management has been in discussions with two banks and reviewing their options for either opening accounts with corresponding banks or purchasing revolving Treasury notes. A final decision will be made in the current fiscal year.
View Audit 322564
East Long Pond Apartments, Inc.
RI
Internal Control / Segregation of Duties
The deficiency was due to confusion resulting from the overpayment condition mentioned in 2023-003. Going forward, the Finance Director will suggest to management to open an operating checking account in the same bank as the reserve account. Automatic electronic transfers can then be actuated. Char...
The deficiency was due to confusion resulting from the overpayment condition mentioned in 2023-003. Going forward, the Finance Director will suggest to management to open an operating checking account in the same bank as the reserve account. Automatic electronic transfers can then be actuated. Charles Lynch, Finance Director, will be the responsible party.
View Audit 322564
« 1 825 826 828 829 2144 »