Audit 323529

FY End
2024-05-31
Total Expended
$69.49M
Findings
28
Programs
30
Year: 2024 Accepted: 2024-10-01
Auditor: Moss Adams LLP

Organization Exclusion Status:

Checking exclusion status...

Findings

ID Ref Severity Repeat Requirement
501237 2024-001 Significant Deficiency - N
501238 2024-001 Significant Deficiency - N
501239 2024-001 Significant Deficiency - N
501240 2024-001 Significant Deficiency - N
501241 2024-001 Significant Deficiency - N
501242 2024-001 Significant Deficiency - N
501243 2024-001 Significant Deficiency - N
501244 2024-002 Significant Deficiency - N
501245 2024-002 Significant Deficiency - N
501246 2024-002 Significant Deficiency - N
501247 2024-002 Significant Deficiency - N
501248 2024-002 Significant Deficiency - N
501249 2024-002 Significant Deficiency - N
501250 2024-002 Significant Deficiency - N
1077679 2024-001 Significant Deficiency - N
1077680 2024-001 Significant Deficiency - N
1077681 2024-001 Significant Deficiency - N
1077682 2024-001 Significant Deficiency - N
1077683 2024-001 Significant Deficiency - N
1077684 2024-001 Significant Deficiency - N
1077685 2024-001 Significant Deficiency - N
1077686 2024-002 Significant Deficiency - N
1077687 2024-002 Significant Deficiency - N
1077688 2024-002 Significant Deficiency - N
1077689 2024-002 Significant Deficiency - N
1077690 2024-002 Significant Deficiency - N
1077691 2024-002 Significant Deficiency - N
1077692 2024-002 Significant Deficiency - N

Programs

ALN Program Spent Major Findings
84.268 Federal Direct Student Loans $56.38M Yes 2
84.063 Federal Pell Grant Program $4.19M Yes 2
84.038 Federal Perkins Loan $4.16M Yes 2
97.036 Disaster Grants - Public Assistance (presidentially Declared Disasters) $1.54M - 0
84.033 Federal Work-Study Program $1.22M Yes 2
84.007 Federal Supplemental Educational Opportunity Grants $478,946 Yes 2
93.364 Nursing Student Loans $325,070 Yes 2
93.647 Social Services Research and Demonstration $184,003 - 0
21.008 Low Income Taxpayer Clinics $129,094 - 0
19.415 Professional and Cultural Exchange Programs - Citizen Exchanges $109,089 - 0
93.866 Aging Research $103,752 - 0
93.044 Special Programs for the Aging_title Iii, Part B_grants for Supportive Services and Senior Centers $95,519 - 0
47.049 Mathematical and Physical Sciences $54,690 - 0
10.652 Forestry Research $51,677 - 0
93.124 Nurse Anesthetist Traineeships $45,715 - 0
45.161 Promotion of the Humanities_research $44,953 - 0
66.951 Environmental Education Grants $37,574 - 0
10.310 Agriculture and Food Research Initiative (afri) $26,930 - 0
93.136 Injury Prevention and Control Research and State and Community Based Programs $16,735 - 0
93.113 Environmental Health $11,750 - 0
66.516 P3 Award: National Student Design Competition for Sustainability $10,406 - 0
84.379 Teacher Education Assistance for College and Higher Education Grants (teach Grants) $9,380 Yes 2
20.701 University Transportation Centers Program $8,584 - 0
47.074 Biological Sciences $8,332 - 0
93.747 Elder Abuse Prevention Interventions Program $6,050 - 0
66.044 Wildfire Smoke Preparedness in Community Buildings Grant Program $4,976 - 0
47.076 Education and Human Resources $4,186 - 0
93.959 Block Grants for Prevention and Treatment of Substance Abuse $1,487 - 0
93.279 Drug Abuse and Addiction Research Programs $977 - 0
11.431 Climate and Atmospheric Research $359 - 0

Contacts

Name Title Type
Y14CPR31B6C3 Deena Presnell Auditee
5093136803 Melissa Harman Auditor
No contacts on file

Notes to SEFA

Title: Federal Student Loan Programs Accounting Policies: The accompanying schedule of expenditures of federal awards (Schedule) includes the federal award activity of Gonzaga University (the University) under programs of the federal government for the year ended May 31, 2024. The information in this schedule is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Because the Schedule presents only a selected portion of the operations of the University, it is not intended, and does not present the financial position, changes in net assets, or cash flows of the University. Expenditures reported on the Schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. The University has elected not to use the 10-percent de minimis indirect cost rate allowed under the Uniform Guidance. De Minimis Rate Used: N Rate Explanation: The University has elected not to use the 10-percent de minimis indirect cost rate allowed under the Uniform Guidance The federal student loan programs listed subsequently are administered directly by the University, and balances and transactions relating to these programs are included in the University’s consolidated financial statements. Loans outstanding at the beginning of the year and loans made during the year are included in the federal expenditures presented in the Schedule. The balance of loans outstanding at May 31, 2024, consists of FEDERAL PERKINS LOANS (84.038) - Balances outstanding at the end of the audit period were 2,892,088. NURSING STUDENT LOANS (93.364) - Balances outstanding at the end of the audit period were 265,374.

Finding Details

III. Federal Awards Findings and Questioned Costs FINDING 2024‐001 – Special Tests and Provisions – Enrollment Reporting Significant Deficiency in Internal Control over Compliance Student Financial Assistance Cluster U.S. Department of Education Assistance Listing Number: Various Federal Program Name: Student Financial Assistance Cluster Award Year: 2023-24 Criteria: Pell Grant, Section 34 CFR Section 690.83(b) (2) An institution shall submit, in accordance with deadline dates established by the Secretary (Secretary of the Department of Education), through publication in the Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretary finds necessary to ensure that the reports are correct. Direct Loan, Section 34 CFR Section 685.309(b) (2) Unless the institution expects to submit its next updated enrollment report to the Secretary within the next 60 days, a school must notify the Secretary within 30 days after the date the school discovers that a loan under title IV of the Act was made to or on behalf of a student who was enrolled or accepted for enrollment at the school, and the student has ceased to be enrolled on at least a half-time basis or failed to enroll on at least a half-time basis for the period for which the loan was intended. Condition and context: A sample of 35 students who possessed status changes during the year were selected for our testing procedures. Our sample was selected using a random and judgmental sampling methodology, from a population of 937 total status changes. Student record changes were compared to updated enrollment reports sent to the Secretary. We noted that the process for reporting conferrals did not take place regularly in the summer months. We noted that of 35 students sampled and tested, one student was reported 2 days late. Upon further investigation we determined that internal controls were not in place and operating effectively to timely report students who graduated during the various summer sessions. We did not expand our sample. Questioned costs: None Effect: The University did not regularly report conferrals in the summer, and as such the status change was not reported timely on the updated enrollment submittals. This information is utilized by the Department of Education, the Federal Direct Loan program, lenders, and other institutions to determine in‐school status. Cause: This occurred because the process in place was not designed effectively to report summer conferrals in time to meet the reporting requirement deadline. Repeat finding: No. Recommendation: We recommend the University implements a process to ensure graduates for all semesters/terms are reported timely.
III. Federal Awards Findings and Questioned Costs FINDING 2024‐001 – Special Tests and Provisions – Enrollment Reporting Significant Deficiency in Internal Control over Compliance Student Financial Assistance Cluster U.S. Department of Education Assistance Listing Number: Various Federal Program Name: Student Financial Assistance Cluster Award Year: 2023-24 Criteria: Pell Grant, Section 34 CFR Section 690.83(b) (2) An institution shall submit, in accordance with deadline dates established by the Secretary (Secretary of the Department of Education), through publication in the Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretary finds necessary to ensure that the reports are correct. Direct Loan, Section 34 CFR Section 685.309(b) (2) Unless the institution expects to submit its next updated enrollment report to the Secretary within the next 60 days, a school must notify the Secretary within 30 days after the date the school discovers that a loan under title IV of the Act was made to or on behalf of a student who was enrolled or accepted for enrollment at the school, and the student has ceased to be enrolled on at least a half-time basis or failed to enroll on at least a half-time basis for the period for which the loan was intended. Condition and context: A sample of 35 students who possessed status changes during the year were selected for our testing procedures. Our sample was selected using a random and judgmental sampling methodology, from a population of 937 total status changes. Student record changes were compared to updated enrollment reports sent to the Secretary. We noted that the process for reporting conferrals did not take place regularly in the summer months. We noted that of 35 students sampled and tested, one student was reported 2 days late. Upon further investigation we determined that internal controls were not in place and operating effectively to timely report students who graduated during the various summer sessions. We did not expand our sample. Questioned costs: None Effect: The University did not regularly report conferrals in the summer, and as such the status change was not reported timely on the updated enrollment submittals. This information is utilized by the Department of Education, the Federal Direct Loan program, lenders, and other institutions to determine in‐school status. Cause: This occurred because the process in place was not designed effectively to report summer conferrals in time to meet the reporting requirement deadline. Repeat finding: No. Recommendation: We recommend the University implements a process to ensure graduates for all semesters/terms are reported timely.
III. Federal Awards Findings and Questioned Costs FINDING 2024‐001 – Special Tests and Provisions – Enrollment Reporting Significant Deficiency in Internal Control over Compliance Student Financial Assistance Cluster U.S. Department of Education Assistance Listing Number: Various Federal Program Name: Student Financial Assistance Cluster Award Year: 2023-24 Criteria: Pell Grant, Section 34 CFR Section 690.83(b) (2) An institution shall submit, in accordance with deadline dates established by the Secretary (Secretary of the Department of Education), through publication in the Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretary finds necessary to ensure that the reports are correct. Direct Loan, Section 34 CFR Section 685.309(b) (2) Unless the institution expects to submit its next updated enrollment report to the Secretary within the next 60 days, a school must notify the Secretary within 30 days after the date the school discovers that a loan under title IV of the Act was made to or on behalf of a student who was enrolled or accepted for enrollment at the school, and the student has ceased to be enrolled on at least a half-time basis or failed to enroll on at least a half-time basis for the period for which the loan was intended. Condition and context: A sample of 35 students who possessed status changes during the year were selected for our testing procedures. Our sample was selected using a random and judgmental sampling methodology, from a population of 937 total status changes. Student record changes were compared to updated enrollment reports sent to the Secretary. We noted that the process for reporting conferrals did not take place regularly in the summer months. We noted that of 35 students sampled and tested, one student was reported 2 days late. Upon further investigation we determined that internal controls were not in place and operating effectively to timely report students who graduated during the various summer sessions. We did not expand our sample. Questioned costs: None Effect: The University did not regularly report conferrals in the summer, and as such the status change was not reported timely on the updated enrollment submittals. This information is utilized by the Department of Education, the Federal Direct Loan program, lenders, and other institutions to determine in‐school status. Cause: This occurred because the process in place was not designed effectively to report summer conferrals in time to meet the reporting requirement deadline. Repeat finding: No. Recommendation: We recommend the University implements a process to ensure graduates for all semesters/terms are reported timely.
III. Federal Awards Findings and Questioned Costs FINDING 2024‐001 – Special Tests and Provisions – Enrollment Reporting Significant Deficiency in Internal Control over Compliance Student Financial Assistance Cluster U.S. Department of Education Assistance Listing Number: Various Federal Program Name: Student Financial Assistance Cluster Award Year: 2023-24 Criteria: Pell Grant, Section 34 CFR Section 690.83(b) (2) An institution shall submit, in accordance with deadline dates established by the Secretary (Secretary of the Department of Education), through publication in the Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretary finds necessary to ensure that the reports are correct. Direct Loan, Section 34 CFR Section 685.309(b) (2) Unless the institution expects to submit its next updated enrollment report to the Secretary within the next 60 days, a school must notify the Secretary within 30 days after the date the school discovers that a loan under title IV of the Act was made to or on behalf of a student who was enrolled or accepted for enrollment at the school, and the student has ceased to be enrolled on at least a half-time basis or failed to enroll on at least a half-time basis for the period for which the loan was intended. Condition and context: A sample of 35 students who possessed status changes during the year were selected for our testing procedures. Our sample was selected using a random and judgmental sampling methodology, from a population of 937 total status changes. Student record changes were compared to updated enrollment reports sent to the Secretary. We noted that the process for reporting conferrals did not take place regularly in the summer months. We noted that of 35 students sampled and tested, one student was reported 2 days late. Upon further investigation we determined that internal controls were not in place and operating effectively to timely report students who graduated during the various summer sessions. We did not expand our sample. Questioned costs: None Effect: The University did not regularly report conferrals in the summer, and as such the status change was not reported timely on the updated enrollment submittals. This information is utilized by the Department of Education, the Federal Direct Loan program, lenders, and other institutions to determine in‐school status. Cause: This occurred because the process in place was not designed effectively to report summer conferrals in time to meet the reporting requirement deadline. Repeat finding: No. Recommendation: We recommend the University implements a process to ensure graduates for all semesters/terms are reported timely.
III. Federal Awards Findings and Questioned Costs FINDING 2024‐001 – Special Tests and Provisions – Enrollment Reporting Significant Deficiency in Internal Control over Compliance Student Financial Assistance Cluster U.S. Department of Education Assistance Listing Number: Various Federal Program Name: Student Financial Assistance Cluster Award Year: 2023-24 Criteria: Pell Grant, Section 34 CFR Section 690.83(b) (2) An institution shall submit, in accordance with deadline dates established by the Secretary (Secretary of the Department of Education), through publication in the Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretary finds necessary to ensure that the reports are correct. Direct Loan, Section 34 CFR Section 685.309(b) (2) Unless the institution expects to submit its next updated enrollment report to the Secretary within the next 60 days, a school must notify the Secretary within 30 days after the date the school discovers that a loan under title IV of the Act was made to or on behalf of a student who was enrolled or accepted for enrollment at the school, and the student has ceased to be enrolled on at least a half-time basis or failed to enroll on at least a half-time basis for the period for which the loan was intended. Condition and context: A sample of 35 students who possessed status changes during the year were selected for our testing procedures. Our sample was selected using a random and judgmental sampling methodology, from a population of 937 total status changes. Student record changes were compared to updated enrollment reports sent to the Secretary. We noted that the process for reporting conferrals did not take place regularly in the summer months. We noted that of 35 students sampled and tested, one student was reported 2 days late. Upon further investigation we determined that internal controls were not in place and operating effectively to timely report students who graduated during the various summer sessions. We did not expand our sample. Questioned costs: None Effect: The University did not regularly report conferrals in the summer, and as such the status change was not reported timely on the updated enrollment submittals. This information is utilized by the Department of Education, the Federal Direct Loan program, lenders, and other institutions to determine in‐school status. Cause: This occurred because the process in place was not designed effectively to report summer conferrals in time to meet the reporting requirement deadline. Repeat finding: No. Recommendation: We recommend the University implements a process to ensure graduates for all semesters/terms are reported timely.
III. Federal Awards Findings and Questioned Costs FINDING 2024‐001 – Special Tests and Provisions – Enrollment Reporting Significant Deficiency in Internal Control over Compliance Student Financial Assistance Cluster U.S. Department of Education Assistance Listing Number: Various Federal Program Name: Student Financial Assistance Cluster Award Year: 2023-24 Criteria: Pell Grant, Section 34 CFR Section 690.83(b) (2) An institution shall submit, in accordance with deadline dates established by the Secretary (Secretary of the Department of Education), through publication in the Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretary finds necessary to ensure that the reports are correct. Direct Loan, Section 34 CFR Section 685.309(b) (2) Unless the institution expects to submit its next updated enrollment report to the Secretary within the next 60 days, a school must notify the Secretary within 30 days after the date the school discovers that a loan under title IV of the Act was made to or on behalf of a student who was enrolled or accepted for enrollment at the school, and the student has ceased to be enrolled on at least a half-time basis or failed to enroll on at least a half-time basis for the period for which the loan was intended. Condition and context: A sample of 35 students who possessed status changes during the year were selected for our testing procedures. Our sample was selected using a random and judgmental sampling methodology, from a population of 937 total status changes. Student record changes were compared to updated enrollment reports sent to the Secretary. We noted that the process for reporting conferrals did not take place regularly in the summer months. We noted that of 35 students sampled and tested, one student was reported 2 days late. Upon further investigation we determined that internal controls were not in place and operating effectively to timely report students who graduated during the various summer sessions. We did not expand our sample. Questioned costs: None Effect: The University did not regularly report conferrals in the summer, and as such the status change was not reported timely on the updated enrollment submittals. This information is utilized by the Department of Education, the Federal Direct Loan program, lenders, and other institutions to determine in‐school status. Cause: This occurred because the process in place was not designed effectively to report summer conferrals in time to meet the reporting requirement deadline. Repeat finding: No. Recommendation: We recommend the University implements a process to ensure graduates for all semesters/terms are reported timely.
III. Federal Awards Findings and Questioned Costs FINDING 2024‐001 – Special Tests and Provisions – Enrollment Reporting Significant Deficiency in Internal Control over Compliance Student Financial Assistance Cluster U.S. Department of Education Assistance Listing Number: Various Federal Program Name: Student Financial Assistance Cluster Award Year: 2023-24 Criteria: Pell Grant, Section 34 CFR Section 690.83(b) (2) An institution shall submit, in accordance with deadline dates established by the Secretary (Secretary of the Department of Education), through publication in the Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretary finds necessary to ensure that the reports are correct. Direct Loan, Section 34 CFR Section 685.309(b) (2) Unless the institution expects to submit its next updated enrollment report to the Secretary within the next 60 days, a school must notify the Secretary within 30 days after the date the school discovers that a loan under title IV of the Act was made to or on behalf of a student who was enrolled or accepted for enrollment at the school, and the student has ceased to be enrolled on at least a half-time basis or failed to enroll on at least a half-time basis for the period for which the loan was intended. Condition and context: A sample of 35 students who possessed status changes during the year were selected for our testing procedures. Our sample was selected using a random and judgmental sampling methodology, from a population of 937 total status changes. Student record changes were compared to updated enrollment reports sent to the Secretary. We noted that the process for reporting conferrals did not take place regularly in the summer months. We noted that of 35 students sampled and tested, one student was reported 2 days late. Upon further investigation we determined that internal controls were not in place and operating effectively to timely report students who graduated during the various summer sessions. We did not expand our sample. Questioned costs: None Effect: The University did not regularly report conferrals in the summer, and as such the status change was not reported timely on the updated enrollment submittals. This information is utilized by the Department of Education, the Federal Direct Loan program, lenders, and other institutions to determine in‐school status. Cause: This occurred because the process in place was not designed effectively to report summer conferrals in time to meet the reporting requirement deadline. Repeat finding: No. Recommendation: We recommend the University implements a process to ensure graduates for all semesters/terms are reported timely.
FINDING 2024‐002 – Special Tests and Provisions – Return of Title IV Funds Significant Deficiency in Internal Control over Compliance Student Financial Assistance Cluster U.S. Department of Education Assistance Listing Numbers: Various Federal Program Name: Student Financial Assistance Cluster Award Year: 2023-24 Criteria: Per 34 CFR Section 668.22, when a student withdraws from an institution before completion of their current academic period and is determined as having not earned 100 percent of their received Title IV assistance, an institution must return the total amount of unearned Title IV assistance received from withdrawn students. The amount of title IV grant or loan assistance that is earned by the student is calculated by determining the percentage of title IV grant or loan assistance that has been earned by the student and applying this percentage to the total amount of title IV grant or loan assistance that was disbursed to the student for the payment period or period of enrollment as of the student's withdrawal date. Unearned funds returned by the institution, or the student, must be credited to outstanding balances on title IV loans made to the student for the payment period or period of enrollment for which a return of funds is required. Those funds must be credited to outstanding balances for the payment period or period of enrollment for which a return of funds is required in the following order: - Unsubsidized Federal Direct Stafford loans, - Subsidized Federal Direct Stafford loans, - Federal Direct PLUS received on behalf of the student. If unearned funds remain to be returned after repayment of all outstanding loan amounts, the remaining excess must be credited to any amount awarded for the payment period or period of enrollment for which a return of funds is required in the following order: - Federal Pell Grants, - Iraq and Afghanistan Service Grants, - FSEOG Program aid, - TEACH Grants. Condition and Context: A sample of 12 students who withdrew during the year and were recipients of Title IV funding were selected for testing. Our sample was selected using a random and judgmental sampling methodology, from a population of 100 total withdrawals. Student records were compared to the calculation of the return of Title IV funds (R2T4). We noted that the review of the R2T4 calculation had not taken place consistently, and therefore the amount returned to Title IV was not calculated correctly. This resulted in additional funding of $625 returned by the institution to the Department of Education. Questioned costs: No Effect: An error in the calculation of the R2T4 funds was not caught and resulted in a return greater than required. Cause: The review process in place was not designed effectively to catch errors prior to the return of Title IV funds and ensure accuracy in the calculation. Repeat finding: No Recommendation: We recommend the University design and implement a robust review process of all R2T4 calculations for official and unofficial withdrawals. This will help ensure the accuracy of the calculation before the return of funding.
FINDING 2024‐002 – Special Tests and Provisions – Return of Title IV Funds Significant Deficiency in Internal Control over Compliance Student Financial Assistance Cluster U.S. Department of Education Assistance Listing Numbers: Various Federal Program Name: Student Financial Assistance Cluster Award Year: 2023-24 Criteria: Per 34 CFR Section 668.22, when a student withdraws from an institution before completion of their current academic period and is determined as having not earned 100 percent of their received Title IV assistance, an institution must return the total amount of unearned Title IV assistance received from withdrawn students. The amount of title IV grant or loan assistance that is earned by the student is calculated by determining the percentage of title IV grant or loan assistance that has been earned by the student and applying this percentage to the total amount of title IV grant or loan assistance that was disbursed to the student for the payment period or period of enrollment as of the student's withdrawal date. Unearned funds returned by the institution, or the student, must be credited to outstanding balances on title IV loans made to the student for the payment period or period of enrollment for which a return of funds is required. Those funds must be credited to outstanding balances for the payment period or period of enrollment for which a return of funds is required in the following order: - Unsubsidized Federal Direct Stafford loans, - Subsidized Federal Direct Stafford loans, - Federal Direct PLUS received on behalf of the student. If unearned funds remain to be returned after repayment of all outstanding loan amounts, the remaining excess must be credited to any amount awarded for the payment period or period of enrollment for which a return of funds is required in the following order: - Federal Pell Grants, - Iraq and Afghanistan Service Grants, - FSEOG Program aid, - TEACH Grants. Condition and Context: A sample of 12 students who withdrew during the year and were recipients of Title IV funding were selected for testing. Our sample was selected using a random and judgmental sampling methodology, from a population of 100 total withdrawals. Student records were compared to the calculation of the return of Title IV funds (R2T4). We noted that the review of the R2T4 calculation had not taken place consistently, and therefore the amount returned to Title IV was not calculated correctly. This resulted in additional funding of $625 returned by the institution to the Department of Education. Questioned costs: No Effect: An error in the calculation of the R2T4 funds was not caught and resulted in a return greater than required. Cause: The review process in place was not designed effectively to catch errors prior to the return of Title IV funds and ensure accuracy in the calculation. Repeat finding: No Recommendation: We recommend the University design and implement a robust review process of all R2T4 calculations for official and unofficial withdrawals. This will help ensure the accuracy of the calculation before the return of funding.
FINDING 2024‐002 – Special Tests and Provisions – Return of Title IV Funds Significant Deficiency in Internal Control over Compliance Student Financial Assistance Cluster U.S. Department of Education Assistance Listing Numbers: Various Federal Program Name: Student Financial Assistance Cluster Award Year: 2023-24 Criteria: Per 34 CFR Section 668.22, when a student withdraws from an institution before completion of their current academic period and is determined as having not earned 100 percent of their received Title IV assistance, an institution must return the total amount of unearned Title IV assistance received from withdrawn students. The amount of title IV grant or loan assistance that is earned by the student is calculated by determining the percentage of title IV grant or loan assistance that has been earned by the student and applying this percentage to the total amount of title IV grant or loan assistance that was disbursed to the student for the payment period or period of enrollment as of the student's withdrawal date. Unearned funds returned by the institution, or the student, must be credited to outstanding balances on title IV loans made to the student for the payment period or period of enrollment for which a return of funds is required. Those funds must be credited to outstanding balances for the payment period or period of enrollment for which a return of funds is required in the following order: - Unsubsidized Federal Direct Stafford loans, - Subsidized Federal Direct Stafford loans, - Federal Direct PLUS received on behalf of the student. If unearned funds remain to be returned after repayment of all outstanding loan amounts, the remaining excess must be credited to any amount awarded for the payment period or period of enrollment for which a return of funds is required in the following order: - Federal Pell Grants, - Iraq and Afghanistan Service Grants, - FSEOG Program aid, - TEACH Grants. Condition and Context: A sample of 12 students who withdrew during the year and were recipients of Title IV funding were selected for testing. Our sample was selected using a random and judgmental sampling methodology, from a population of 100 total withdrawals. Student records were compared to the calculation of the return of Title IV funds (R2T4). We noted that the review of the R2T4 calculation had not taken place consistently, and therefore the amount returned to Title IV was not calculated correctly. This resulted in additional funding of $625 returned by the institution to the Department of Education. Questioned costs: No Effect: An error in the calculation of the R2T4 funds was not caught and resulted in a return greater than required. Cause: The review process in place was not designed effectively to catch errors prior to the return of Title IV funds and ensure accuracy in the calculation. Repeat finding: No Recommendation: We recommend the University design and implement a robust review process of all R2T4 calculations for official and unofficial withdrawals. This will help ensure the accuracy of the calculation before the return of funding.
FINDING 2024‐002 – Special Tests and Provisions – Return of Title IV Funds Significant Deficiency in Internal Control over Compliance Student Financial Assistance Cluster U.S. Department of Education Assistance Listing Numbers: Various Federal Program Name: Student Financial Assistance Cluster Award Year: 2023-24 Criteria: Per 34 CFR Section 668.22, when a student withdraws from an institution before completion of their current academic period and is determined as having not earned 100 percent of their received Title IV assistance, an institution must return the total amount of unearned Title IV assistance received from withdrawn students. The amount of title IV grant or loan assistance that is earned by the student is calculated by determining the percentage of title IV grant or loan assistance that has been earned by the student and applying this percentage to the total amount of title IV grant or loan assistance that was disbursed to the student for the payment period or period of enrollment as of the student's withdrawal date. Unearned funds returned by the institution, or the student, must be credited to outstanding balances on title IV loans made to the student for the payment period or period of enrollment for which a return of funds is required. Those funds must be credited to outstanding balances for the payment period or period of enrollment for which a return of funds is required in the following order: - Unsubsidized Federal Direct Stafford loans, - Subsidized Federal Direct Stafford loans, - Federal Direct PLUS received on behalf of the student. If unearned funds remain to be returned after repayment of all outstanding loan amounts, the remaining excess must be credited to any amount awarded for the payment period or period of enrollment for which a return of funds is required in the following order: - Federal Pell Grants, - Iraq and Afghanistan Service Grants, - FSEOG Program aid, - TEACH Grants. Condition and Context: A sample of 12 students who withdrew during the year and were recipients of Title IV funding were selected for testing. Our sample was selected using a random and judgmental sampling methodology, from a population of 100 total withdrawals. Student records were compared to the calculation of the return of Title IV funds (R2T4). We noted that the review of the R2T4 calculation had not taken place consistently, and therefore the amount returned to Title IV was not calculated correctly. This resulted in additional funding of $625 returned by the institution to the Department of Education. Questioned costs: No Effect: An error in the calculation of the R2T4 funds was not caught and resulted in a return greater than required. Cause: The review process in place was not designed effectively to catch errors prior to the return of Title IV funds and ensure accuracy in the calculation. Repeat finding: No Recommendation: We recommend the University design and implement a robust review process of all R2T4 calculations for official and unofficial withdrawals. This will help ensure the accuracy of the calculation before the return of funding.
FINDING 2024‐002 – Special Tests and Provisions – Return of Title IV Funds Significant Deficiency in Internal Control over Compliance Student Financial Assistance Cluster U.S. Department of Education Assistance Listing Numbers: Various Federal Program Name: Student Financial Assistance Cluster Award Year: 2023-24 Criteria: Per 34 CFR Section 668.22, when a student withdraws from an institution before completion of their current academic period and is determined as having not earned 100 percent of their received Title IV assistance, an institution must return the total amount of unearned Title IV assistance received from withdrawn students. The amount of title IV grant or loan assistance that is earned by the student is calculated by determining the percentage of title IV grant or loan assistance that has been earned by the student and applying this percentage to the total amount of title IV grant or loan assistance that was disbursed to the student for the payment period or period of enrollment as of the student's withdrawal date. Unearned funds returned by the institution, or the student, must be credited to outstanding balances on title IV loans made to the student for the payment period or period of enrollment for which a return of funds is required. Those funds must be credited to outstanding balances for the payment period or period of enrollment for which a return of funds is required in the following order: - Unsubsidized Federal Direct Stafford loans, - Subsidized Federal Direct Stafford loans, - Federal Direct PLUS received on behalf of the student. If unearned funds remain to be returned after repayment of all outstanding loan amounts, the remaining excess must be credited to any amount awarded for the payment period or period of enrollment for which a return of funds is required in the following order: - Federal Pell Grants, - Iraq and Afghanistan Service Grants, - FSEOG Program aid, - TEACH Grants. Condition and Context: A sample of 12 students who withdrew during the year and were recipients of Title IV funding were selected for testing. Our sample was selected using a random and judgmental sampling methodology, from a population of 100 total withdrawals. Student records were compared to the calculation of the return of Title IV funds (R2T4). We noted that the review of the R2T4 calculation had not taken place consistently, and therefore the amount returned to Title IV was not calculated correctly. This resulted in additional funding of $625 returned by the institution to the Department of Education. Questioned costs: No Effect: An error in the calculation of the R2T4 funds was not caught and resulted in a return greater than required. Cause: The review process in place was not designed effectively to catch errors prior to the return of Title IV funds and ensure accuracy in the calculation. Repeat finding: No Recommendation: We recommend the University design and implement a robust review process of all R2T4 calculations for official and unofficial withdrawals. This will help ensure the accuracy of the calculation before the return of funding.
FINDING 2024‐002 – Special Tests and Provisions – Return of Title IV Funds Significant Deficiency in Internal Control over Compliance Student Financial Assistance Cluster U.S. Department of Education Assistance Listing Numbers: Various Federal Program Name: Student Financial Assistance Cluster Award Year: 2023-24 Criteria: Per 34 CFR Section 668.22, when a student withdraws from an institution before completion of their current academic period and is determined as having not earned 100 percent of their received Title IV assistance, an institution must return the total amount of unearned Title IV assistance received from withdrawn students. The amount of title IV grant or loan assistance that is earned by the student is calculated by determining the percentage of title IV grant or loan assistance that has been earned by the student and applying this percentage to the total amount of title IV grant or loan assistance that was disbursed to the student for the payment period or period of enrollment as of the student's withdrawal date. Unearned funds returned by the institution, or the student, must be credited to outstanding balances on title IV loans made to the student for the payment period or period of enrollment for which a return of funds is required. Those funds must be credited to outstanding balances for the payment period or period of enrollment for which a return of funds is required in the following order: - Unsubsidized Federal Direct Stafford loans, - Subsidized Federal Direct Stafford loans, - Federal Direct PLUS received on behalf of the student. If unearned funds remain to be returned after repayment of all outstanding loan amounts, the remaining excess must be credited to any amount awarded for the payment period or period of enrollment for which a return of funds is required in the following order: - Federal Pell Grants, - Iraq and Afghanistan Service Grants, - FSEOG Program aid, - TEACH Grants. Condition and Context: A sample of 12 students who withdrew during the year and were recipients of Title IV funding were selected for testing. Our sample was selected using a random and judgmental sampling methodology, from a population of 100 total withdrawals. Student records were compared to the calculation of the return of Title IV funds (R2T4). We noted that the review of the R2T4 calculation had not taken place consistently, and therefore the amount returned to Title IV was not calculated correctly. This resulted in additional funding of $625 returned by the institution to the Department of Education. Questioned costs: No Effect: An error in the calculation of the R2T4 funds was not caught and resulted in a return greater than required. Cause: The review process in place was not designed effectively to catch errors prior to the return of Title IV funds and ensure accuracy in the calculation. Repeat finding: No Recommendation: We recommend the University design and implement a robust review process of all R2T4 calculations for official and unofficial withdrawals. This will help ensure the accuracy of the calculation before the return of funding.
FINDING 2024‐002 – Special Tests and Provisions – Return of Title IV Funds Significant Deficiency in Internal Control over Compliance Student Financial Assistance Cluster U.S. Department of Education Assistance Listing Numbers: Various Federal Program Name: Student Financial Assistance Cluster Award Year: 2023-24 Criteria: Per 34 CFR Section 668.22, when a student withdraws from an institution before completion of their current academic period and is determined as having not earned 100 percent of their received Title IV assistance, an institution must return the total amount of unearned Title IV assistance received from withdrawn students. The amount of title IV grant or loan assistance that is earned by the student is calculated by determining the percentage of title IV grant or loan assistance that has been earned by the student and applying this percentage to the total amount of title IV grant or loan assistance that was disbursed to the student for the payment period or period of enrollment as of the student's withdrawal date. Unearned funds returned by the institution, or the student, must be credited to outstanding balances on title IV loans made to the student for the payment period or period of enrollment for which a return of funds is required. Those funds must be credited to outstanding balances for the payment period or period of enrollment for which a return of funds is required in the following order: - Unsubsidized Federal Direct Stafford loans, - Subsidized Federal Direct Stafford loans, - Federal Direct PLUS received on behalf of the student. If unearned funds remain to be returned after repayment of all outstanding loan amounts, the remaining excess must be credited to any amount awarded for the payment period or period of enrollment for which a return of funds is required in the following order: - Federal Pell Grants, - Iraq and Afghanistan Service Grants, - FSEOG Program aid, - TEACH Grants. Condition and Context: A sample of 12 students who withdrew during the year and were recipients of Title IV funding were selected for testing. Our sample was selected using a random and judgmental sampling methodology, from a population of 100 total withdrawals. Student records were compared to the calculation of the return of Title IV funds (R2T4). We noted that the review of the R2T4 calculation had not taken place consistently, and therefore the amount returned to Title IV was not calculated correctly. This resulted in additional funding of $625 returned by the institution to the Department of Education. Questioned costs: No Effect: An error in the calculation of the R2T4 funds was not caught and resulted in a return greater than required. Cause: The review process in place was not designed effectively to catch errors prior to the return of Title IV funds and ensure accuracy in the calculation. Repeat finding: No Recommendation: We recommend the University design and implement a robust review process of all R2T4 calculations for official and unofficial withdrawals. This will help ensure the accuracy of the calculation before the return of funding.
III. Federal Awards Findings and Questioned Costs FINDING 2024‐001 – Special Tests and Provisions – Enrollment Reporting Significant Deficiency in Internal Control over Compliance Student Financial Assistance Cluster U.S. Department of Education Assistance Listing Number: Various Federal Program Name: Student Financial Assistance Cluster Award Year: 2023-24 Criteria: Pell Grant, Section 34 CFR Section 690.83(b) (2) An institution shall submit, in accordance with deadline dates established by the Secretary (Secretary of the Department of Education), through publication in the Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretary finds necessary to ensure that the reports are correct. Direct Loan, Section 34 CFR Section 685.309(b) (2) Unless the institution expects to submit its next updated enrollment report to the Secretary within the next 60 days, a school must notify the Secretary within 30 days after the date the school discovers that a loan under title IV of the Act was made to or on behalf of a student who was enrolled or accepted for enrollment at the school, and the student has ceased to be enrolled on at least a half-time basis or failed to enroll on at least a half-time basis for the period for which the loan was intended. Condition and context: A sample of 35 students who possessed status changes during the year were selected for our testing procedures. Our sample was selected using a random and judgmental sampling methodology, from a population of 937 total status changes. Student record changes were compared to updated enrollment reports sent to the Secretary. We noted that the process for reporting conferrals did not take place regularly in the summer months. We noted that of 35 students sampled and tested, one student was reported 2 days late. Upon further investigation we determined that internal controls were not in place and operating effectively to timely report students who graduated during the various summer sessions. We did not expand our sample. Questioned costs: None Effect: The University did not regularly report conferrals in the summer, and as such the status change was not reported timely on the updated enrollment submittals. This information is utilized by the Department of Education, the Federal Direct Loan program, lenders, and other institutions to determine in‐school status. Cause: This occurred because the process in place was not designed effectively to report summer conferrals in time to meet the reporting requirement deadline. Repeat finding: No. Recommendation: We recommend the University implements a process to ensure graduates for all semesters/terms are reported timely.
III. Federal Awards Findings and Questioned Costs FINDING 2024‐001 – Special Tests and Provisions – Enrollment Reporting Significant Deficiency in Internal Control over Compliance Student Financial Assistance Cluster U.S. Department of Education Assistance Listing Number: Various Federal Program Name: Student Financial Assistance Cluster Award Year: 2023-24 Criteria: Pell Grant, Section 34 CFR Section 690.83(b) (2) An institution shall submit, in accordance with deadline dates established by the Secretary (Secretary of the Department of Education), through publication in the Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretary finds necessary to ensure that the reports are correct. Direct Loan, Section 34 CFR Section 685.309(b) (2) Unless the institution expects to submit its next updated enrollment report to the Secretary within the next 60 days, a school must notify the Secretary within 30 days after the date the school discovers that a loan under title IV of the Act was made to or on behalf of a student who was enrolled or accepted for enrollment at the school, and the student has ceased to be enrolled on at least a half-time basis or failed to enroll on at least a half-time basis for the period for which the loan was intended. Condition and context: A sample of 35 students who possessed status changes during the year were selected for our testing procedures. Our sample was selected using a random and judgmental sampling methodology, from a population of 937 total status changes. Student record changes were compared to updated enrollment reports sent to the Secretary. We noted that the process for reporting conferrals did not take place regularly in the summer months. We noted that of 35 students sampled and tested, one student was reported 2 days late. Upon further investigation we determined that internal controls were not in place and operating effectively to timely report students who graduated during the various summer sessions. We did not expand our sample. Questioned costs: None Effect: The University did not regularly report conferrals in the summer, and as such the status change was not reported timely on the updated enrollment submittals. This information is utilized by the Department of Education, the Federal Direct Loan program, lenders, and other institutions to determine in‐school status. Cause: This occurred because the process in place was not designed effectively to report summer conferrals in time to meet the reporting requirement deadline. Repeat finding: No. Recommendation: We recommend the University implements a process to ensure graduates for all semesters/terms are reported timely.
III. Federal Awards Findings and Questioned Costs FINDING 2024‐001 – Special Tests and Provisions – Enrollment Reporting Significant Deficiency in Internal Control over Compliance Student Financial Assistance Cluster U.S. Department of Education Assistance Listing Number: Various Federal Program Name: Student Financial Assistance Cluster Award Year: 2023-24 Criteria: Pell Grant, Section 34 CFR Section 690.83(b) (2) An institution shall submit, in accordance with deadline dates established by the Secretary (Secretary of the Department of Education), through publication in the Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretary finds necessary to ensure that the reports are correct. Direct Loan, Section 34 CFR Section 685.309(b) (2) Unless the institution expects to submit its next updated enrollment report to the Secretary within the next 60 days, a school must notify the Secretary within 30 days after the date the school discovers that a loan under title IV of the Act was made to or on behalf of a student who was enrolled or accepted for enrollment at the school, and the student has ceased to be enrolled on at least a half-time basis or failed to enroll on at least a half-time basis for the period for which the loan was intended. Condition and context: A sample of 35 students who possessed status changes during the year were selected for our testing procedures. Our sample was selected using a random and judgmental sampling methodology, from a population of 937 total status changes. Student record changes were compared to updated enrollment reports sent to the Secretary. We noted that the process for reporting conferrals did not take place regularly in the summer months. We noted that of 35 students sampled and tested, one student was reported 2 days late. Upon further investigation we determined that internal controls were not in place and operating effectively to timely report students who graduated during the various summer sessions. We did not expand our sample. Questioned costs: None Effect: The University did not regularly report conferrals in the summer, and as such the status change was not reported timely on the updated enrollment submittals. This information is utilized by the Department of Education, the Federal Direct Loan program, lenders, and other institutions to determine in‐school status. Cause: This occurred because the process in place was not designed effectively to report summer conferrals in time to meet the reporting requirement deadline. Repeat finding: No. Recommendation: We recommend the University implements a process to ensure graduates for all semesters/terms are reported timely.
III. Federal Awards Findings and Questioned Costs FINDING 2024‐001 – Special Tests and Provisions – Enrollment Reporting Significant Deficiency in Internal Control over Compliance Student Financial Assistance Cluster U.S. Department of Education Assistance Listing Number: Various Federal Program Name: Student Financial Assistance Cluster Award Year: 2023-24 Criteria: Pell Grant, Section 34 CFR Section 690.83(b) (2) An institution shall submit, in accordance with deadline dates established by the Secretary (Secretary of the Department of Education), through publication in the Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretary finds necessary to ensure that the reports are correct. Direct Loan, Section 34 CFR Section 685.309(b) (2) Unless the institution expects to submit its next updated enrollment report to the Secretary within the next 60 days, a school must notify the Secretary within 30 days after the date the school discovers that a loan under title IV of the Act was made to or on behalf of a student who was enrolled or accepted for enrollment at the school, and the student has ceased to be enrolled on at least a half-time basis or failed to enroll on at least a half-time basis for the period for which the loan was intended. Condition and context: A sample of 35 students who possessed status changes during the year were selected for our testing procedures. Our sample was selected using a random and judgmental sampling methodology, from a population of 937 total status changes. Student record changes were compared to updated enrollment reports sent to the Secretary. We noted that the process for reporting conferrals did not take place regularly in the summer months. We noted that of 35 students sampled and tested, one student was reported 2 days late. Upon further investigation we determined that internal controls were not in place and operating effectively to timely report students who graduated during the various summer sessions. We did not expand our sample. Questioned costs: None Effect: The University did not regularly report conferrals in the summer, and as such the status change was not reported timely on the updated enrollment submittals. This information is utilized by the Department of Education, the Federal Direct Loan program, lenders, and other institutions to determine in‐school status. Cause: This occurred because the process in place was not designed effectively to report summer conferrals in time to meet the reporting requirement deadline. Repeat finding: No. Recommendation: We recommend the University implements a process to ensure graduates for all semesters/terms are reported timely.
III. Federal Awards Findings and Questioned Costs FINDING 2024‐001 – Special Tests and Provisions – Enrollment Reporting Significant Deficiency in Internal Control over Compliance Student Financial Assistance Cluster U.S. Department of Education Assistance Listing Number: Various Federal Program Name: Student Financial Assistance Cluster Award Year: 2023-24 Criteria: Pell Grant, Section 34 CFR Section 690.83(b) (2) An institution shall submit, in accordance with deadline dates established by the Secretary (Secretary of the Department of Education), through publication in the Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretary finds necessary to ensure that the reports are correct. Direct Loan, Section 34 CFR Section 685.309(b) (2) Unless the institution expects to submit its next updated enrollment report to the Secretary within the next 60 days, a school must notify the Secretary within 30 days after the date the school discovers that a loan under title IV of the Act was made to or on behalf of a student who was enrolled or accepted for enrollment at the school, and the student has ceased to be enrolled on at least a half-time basis or failed to enroll on at least a half-time basis for the period for which the loan was intended. Condition and context: A sample of 35 students who possessed status changes during the year were selected for our testing procedures. Our sample was selected using a random and judgmental sampling methodology, from a population of 937 total status changes. Student record changes were compared to updated enrollment reports sent to the Secretary. We noted that the process for reporting conferrals did not take place regularly in the summer months. We noted that of 35 students sampled and tested, one student was reported 2 days late. Upon further investigation we determined that internal controls were not in place and operating effectively to timely report students who graduated during the various summer sessions. We did not expand our sample. Questioned costs: None Effect: The University did not regularly report conferrals in the summer, and as such the status change was not reported timely on the updated enrollment submittals. This information is utilized by the Department of Education, the Federal Direct Loan program, lenders, and other institutions to determine in‐school status. Cause: This occurred because the process in place was not designed effectively to report summer conferrals in time to meet the reporting requirement deadline. Repeat finding: No. Recommendation: We recommend the University implements a process to ensure graduates for all semesters/terms are reported timely.
III. Federal Awards Findings and Questioned Costs FINDING 2024‐001 – Special Tests and Provisions – Enrollment Reporting Significant Deficiency in Internal Control over Compliance Student Financial Assistance Cluster U.S. Department of Education Assistance Listing Number: Various Federal Program Name: Student Financial Assistance Cluster Award Year: 2023-24 Criteria: Pell Grant, Section 34 CFR Section 690.83(b) (2) An institution shall submit, in accordance with deadline dates established by the Secretary (Secretary of the Department of Education), through publication in the Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretary finds necessary to ensure that the reports are correct. Direct Loan, Section 34 CFR Section 685.309(b) (2) Unless the institution expects to submit its next updated enrollment report to the Secretary within the next 60 days, a school must notify the Secretary within 30 days after the date the school discovers that a loan under title IV of the Act was made to or on behalf of a student who was enrolled or accepted for enrollment at the school, and the student has ceased to be enrolled on at least a half-time basis or failed to enroll on at least a half-time basis for the period for which the loan was intended. Condition and context: A sample of 35 students who possessed status changes during the year were selected for our testing procedures. Our sample was selected using a random and judgmental sampling methodology, from a population of 937 total status changes. Student record changes were compared to updated enrollment reports sent to the Secretary. We noted that the process for reporting conferrals did not take place regularly in the summer months. We noted that of 35 students sampled and tested, one student was reported 2 days late. Upon further investigation we determined that internal controls were not in place and operating effectively to timely report students who graduated during the various summer sessions. We did not expand our sample. Questioned costs: None Effect: The University did not regularly report conferrals in the summer, and as such the status change was not reported timely on the updated enrollment submittals. This information is utilized by the Department of Education, the Federal Direct Loan program, lenders, and other institutions to determine in‐school status. Cause: This occurred because the process in place was not designed effectively to report summer conferrals in time to meet the reporting requirement deadline. Repeat finding: No. Recommendation: We recommend the University implements a process to ensure graduates for all semesters/terms are reported timely.
III. Federal Awards Findings and Questioned Costs FINDING 2024‐001 – Special Tests and Provisions – Enrollment Reporting Significant Deficiency in Internal Control over Compliance Student Financial Assistance Cluster U.S. Department of Education Assistance Listing Number: Various Federal Program Name: Student Financial Assistance Cluster Award Year: 2023-24 Criteria: Pell Grant, Section 34 CFR Section 690.83(b) (2) An institution shall submit, in accordance with deadline dates established by the Secretary (Secretary of the Department of Education), through publication in the Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretary finds necessary to ensure that the reports are correct. Direct Loan, Section 34 CFR Section 685.309(b) (2) Unless the institution expects to submit its next updated enrollment report to the Secretary within the next 60 days, a school must notify the Secretary within 30 days after the date the school discovers that a loan under title IV of the Act was made to or on behalf of a student who was enrolled or accepted for enrollment at the school, and the student has ceased to be enrolled on at least a half-time basis or failed to enroll on at least a half-time basis for the period for which the loan was intended. Condition and context: A sample of 35 students who possessed status changes during the year were selected for our testing procedures. Our sample was selected using a random and judgmental sampling methodology, from a population of 937 total status changes. Student record changes were compared to updated enrollment reports sent to the Secretary. We noted that the process for reporting conferrals did not take place regularly in the summer months. We noted that of 35 students sampled and tested, one student was reported 2 days late. Upon further investigation we determined that internal controls were not in place and operating effectively to timely report students who graduated during the various summer sessions. We did not expand our sample. Questioned costs: None Effect: The University did not regularly report conferrals in the summer, and as such the status change was not reported timely on the updated enrollment submittals. This information is utilized by the Department of Education, the Federal Direct Loan program, lenders, and other institutions to determine in‐school status. Cause: This occurred because the process in place was not designed effectively to report summer conferrals in time to meet the reporting requirement deadline. Repeat finding: No. Recommendation: We recommend the University implements a process to ensure graduates for all semesters/terms are reported timely.
FINDING 2024‐002 – Special Tests and Provisions – Return of Title IV Funds Significant Deficiency in Internal Control over Compliance Student Financial Assistance Cluster U.S. Department of Education Assistance Listing Numbers: Various Federal Program Name: Student Financial Assistance Cluster Award Year: 2023-24 Criteria: Per 34 CFR Section 668.22, when a student withdraws from an institution before completion of their current academic period and is determined as having not earned 100 percent of their received Title IV assistance, an institution must return the total amount of unearned Title IV assistance received from withdrawn students. The amount of title IV grant or loan assistance that is earned by the student is calculated by determining the percentage of title IV grant or loan assistance that has been earned by the student and applying this percentage to the total amount of title IV grant or loan assistance that was disbursed to the student for the payment period or period of enrollment as of the student's withdrawal date. Unearned funds returned by the institution, or the student, must be credited to outstanding balances on title IV loans made to the student for the payment period or period of enrollment for which a return of funds is required. Those funds must be credited to outstanding balances for the payment period or period of enrollment for which a return of funds is required in the following order: - Unsubsidized Federal Direct Stafford loans, - Subsidized Federal Direct Stafford loans, - Federal Direct PLUS received on behalf of the student. If unearned funds remain to be returned after repayment of all outstanding loan amounts, the remaining excess must be credited to any amount awarded for the payment period or period of enrollment for which a return of funds is required in the following order: - Federal Pell Grants, - Iraq and Afghanistan Service Grants, - FSEOG Program aid, - TEACH Grants. Condition and Context: A sample of 12 students who withdrew during the year and were recipients of Title IV funding were selected for testing. Our sample was selected using a random and judgmental sampling methodology, from a population of 100 total withdrawals. Student records were compared to the calculation of the return of Title IV funds (R2T4). We noted that the review of the R2T4 calculation had not taken place consistently, and therefore the amount returned to Title IV was not calculated correctly. This resulted in additional funding of $625 returned by the institution to the Department of Education. Questioned costs: No Effect: An error in the calculation of the R2T4 funds was not caught and resulted in a return greater than required. Cause: The review process in place was not designed effectively to catch errors prior to the return of Title IV funds and ensure accuracy in the calculation. Repeat finding: No Recommendation: We recommend the University design and implement a robust review process of all R2T4 calculations for official and unofficial withdrawals. This will help ensure the accuracy of the calculation before the return of funding.
FINDING 2024‐002 – Special Tests and Provisions – Return of Title IV Funds Significant Deficiency in Internal Control over Compliance Student Financial Assistance Cluster U.S. Department of Education Assistance Listing Numbers: Various Federal Program Name: Student Financial Assistance Cluster Award Year: 2023-24 Criteria: Per 34 CFR Section 668.22, when a student withdraws from an institution before completion of their current academic period and is determined as having not earned 100 percent of their received Title IV assistance, an institution must return the total amount of unearned Title IV assistance received from withdrawn students. The amount of title IV grant or loan assistance that is earned by the student is calculated by determining the percentage of title IV grant or loan assistance that has been earned by the student and applying this percentage to the total amount of title IV grant or loan assistance that was disbursed to the student for the payment period or period of enrollment as of the student's withdrawal date. Unearned funds returned by the institution, or the student, must be credited to outstanding balances on title IV loans made to the student for the payment period or period of enrollment for which a return of funds is required. Those funds must be credited to outstanding balances for the payment period or period of enrollment for which a return of funds is required in the following order: - Unsubsidized Federal Direct Stafford loans, - Subsidized Federal Direct Stafford loans, - Federal Direct PLUS received on behalf of the student. If unearned funds remain to be returned after repayment of all outstanding loan amounts, the remaining excess must be credited to any amount awarded for the payment period or period of enrollment for which a return of funds is required in the following order: - Federal Pell Grants, - Iraq and Afghanistan Service Grants, - FSEOG Program aid, - TEACH Grants. Condition and Context: A sample of 12 students who withdrew during the year and were recipients of Title IV funding were selected for testing. Our sample was selected using a random and judgmental sampling methodology, from a population of 100 total withdrawals. Student records were compared to the calculation of the return of Title IV funds (R2T4). We noted that the review of the R2T4 calculation had not taken place consistently, and therefore the amount returned to Title IV was not calculated correctly. This resulted in additional funding of $625 returned by the institution to the Department of Education. Questioned costs: No Effect: An error in the calculation of the R2T4 funds was not caught and resulted in a return greater than required. Cause: The review process in place was not designed effectively to catch errors prior to the return of Title IV funds and ensure accuracy in the calculation. Repeat finding: No Recommendation: We recommend the University design and implement a robust review process of all R2T4 calculations for official and unofficial withdrawals. This will help ensure the accuracy of the calculation before the return of funding.
FINDING 2024‐002 – Special Tests and Provisions – Return of Title IV Funds Significant Deficiency in Internal Control over Compliance Student Financial Assistance Cluster U.S. Department of Education Assistance Listing Numbers: Various Federal Program Name: Student Financial Assistance Cluster Award Year: 2023-24 Criteria: Per 34 CFR Section 668.22, when a student withdraws from an institution before completion of their current academic period and is determined as having not earned 100 percent of their received Title IV assistance, an institution must return the total amount of unearned Title IV assistance received from withdrawn students. The amount of title IV grant or loan assistance that is earned by the student is calculated by determining the percentage of title IV grant or loan assistance that has been earned by the student and applying this percentage to the total amount of title IV grant or loan assistance that was disbursed to the student for the payment period or period of enrollment as of the student's withdrawal date. Unearned funds returned by the institution, or the student, must be credited to outstanding balances on title IV loans made to the student for the payment period or period of enrollment for which a return of funds is required. Those funds must be credited to outstanding balances for the payment period or period of enrollment for which a return of funds is required in the following order: - Unsubsidized Federal Direct Stafford loans, - Subsidized Federal Direct Stafford loans, - Federal Direct PLUS received on behalf of the student. If unearned funds remain to be returned after repayment of all outstanding loan amounts, the remaining excess must be credited to any amount awarded for the payment period or period of enrollment for which a return of funds is required in the following order: - Federal Pell Grants, - Iraq and Afghanistan Service Grants, - FSEOG Program aid, - TEACH Grants. Condition and Context: A sample of 12 students who withdrew during the year and were recipients of Title IV funding were selected for testing. Our sample was selected using a random and judgmental sampling methodology, from a population of 100 total withdrawals. Student records were compared to the calculation of the return of Title IV funds (R2T4). We noted that the review of the R2T4 calculation had not taken place consistently, and therefore the amount returned to Title IV was not calculated correctly. This resulted in additional funding of $625 returned by the institution to the Department of Education. Questioned costs: No Effect: An error in the calculation of the R2T4 funds was not caught and resulted in a return greater than required. Cause: The review process in place was not designed effectively to catch errors prior to the return of Title IV funds and ensure accuracy in the calculation. Repeat finding: No Recommendation: We recommend the University design and implement a robust review process of all R2T4 calculations for official and unofficial withdrawals. This will help ensure the accuracy of the calculation before the return of funding.
FINDING 2024‐002 – Special Tests and Provisions – Return of Title IV Funds Significant Deficiency in Internal Control over Compliance Student Financial Assistance Cluster U.S. Department of Education Assistance Listing Numbers: Various Federal Program Name: Student Financial Assistance Cluster Award Year: 2023-24 Criteria: Per 34 CFR Section 668.22, when a student withdraws from an institution before completion of their current academic period and is determined as having not earned 100 percent of their received Title IV assistance, an institution must return the total amount of unearned Title IV assistance received from withdrawn students. The amount of title IV grant or loan assistance that is earned by the student is calculated by determining the percentage of title IV grant or loan assistance that has been earned by the student and applying this percentage to the total amount of title IV grant or loan assistance that was disbursed to the student for the payment period or period of enrollment as of the student's withdrawal date. Unearned funds returned by the institution, or the student, must be credited to outstanding balances on title IV loans made to the student for the payment period or period of enrollment for which a return of funds is required. Those funds must be credited to outstanding balances for the payment period or period of enrollment for which a return of funds is required in the following order: - Unsubsidized Federal Direct Stafford loans, - Subsidized Federal Direct Stafford loans, - Federal Direct PLUS received on behalf of the student. If unearned funds remain to be returned after repayment of all outstanding loan amounts, the remaining excess must be credited to any amount awarded for the payment period or period of enrollment for which a return of funds is required in the following order: - Federal Pell Grants, - Iraq and Afghanistan Service Grants, - FSEOG Program aid, - TEACH Grants. Condition and Context: A sample of 12 students who withdrew during the year and were recipients of Title IV funding were selected for testing. Our sample was selected using a random and judgmental sampling methodology, from a population of 100 total withdrawals. Student records were compared to the calculation of the return of Title IV funds (R2T4). We noted that the review of the R2T4 calculation had not taken place consistently, and therefore the amount returned to Title IV was not calculated correctly. This resulted in additional funding of $625 returned by the institution to the Department of Education. Questioned costs: No Effect: An error in the calculation of the R2T4 funds was not caught and resulted in a return greater than required. Cause: The review process in place was not designed effectively to catch errors prior to the return of Title IV funds and ensure accuracy in the calculation. Repeat finding: No Recommendation: We recommend the University design and implement a robust review process of all R2T4 calculations for official and unofficial withdrawals. This will help ensure the accuracy of the calculation before the return of funding.
FINDING 2024‐002 – Special Tests and Provisions – Return of Title IV Funds Significant Deficiency in Internal Control over Compliance Student Financial Assistance Cluster U.S. Department of Education Assistance Listing Numbers: Various Federal Program Name: Student Financial Assistance Cluster Award Year: 2023-24 Criteria: Per 34 CFR Section 668.22, when a student withdraws from an institution before completion of their current academic period and is determined as having not earned 100 percent of their received Title IV assistance, an institution must return the total amount of unearned Title IV assistance received from withdrawn students. The amount of title IV grant or loan assistance that is earned by the student is calculated by determining the percentage of title IV grant or loan assistance that has been earned by the student and applying this percentage to the total amount of title IV grant or loan assistance that was disbursed to the student for the payment period or period of enrollment as of the student's withdrawal date. Unearned funds returned by the institution, or the student, must be credited to outstanding balances on title IV loans made to the student for the payment period or period of enrollment for which a return of funds is required. Those funds must be credited to outstanding balances for the payment period or period of enrollment for which a return of funds is required in the following order: - Unsubsidized Federal Direct Stafford loans, - Subsidized Federal Direct Stafford loans, - Federal Direct PLUS received on behalf of the student. If unearned funds remain to be returned after repayment of all outstanding loan amounts, the remaining excess must be credited to any amount awarded for the payment period or period of enrollment for which a return of funds is required in the following order: - Federal Pell Grants, - Iraq and Afghanistan Service Grants, - FSEOG Program aid, - TEACH Grants. Condition and Context: A sample of 12 students who withdrew during the year and were recipients of Title IV funding were selected for testing. Our sample was selected using a random and judgmental sampling methodology, from a population of 100 total withdrawals. Student records were compared to the calculation of the return of Title IV funds (R2T4). We noted that the review of the R2T4 calculation had not taken place consistently, and therefore the amount returned to Title IV was not calculated correctly. This resulted in additional funding of $625 returned by the institution to the Department of Education. Questioned costs: No Effect: An error in the calculation of the R2T4 funds was not caught and resulted in a return greater than required. Cause: The review process in place was not designed effectively to catch errors prior to the return of Title IV funds and ensure accuracy in the calculation. Repeat finding: No Recommendation: We recommend the University design and implement a robust review process of all R2T4 calculations for official and unofficial withdrawals. This will help ensure the accuracy of the calculation before the return of funding.
FINDING 2024‐002 – Special Tests and Provisions – Return of Title IV Funds Significant Deficiency in Internal Control over Compliance Student Financial Assistance Cluster U.S. Department of Education Assistance Listing Numbers: Various Federal Program Name: Student Financial Assistance Cluster Award Year: 2023-24 Criteria: Per 34 CFR Section 668.22, when a student withdraws from an institution before completion of their current academic period and is determined as having not earned 100 percent of their received Title IV assistance, an institution must return the total amount of unearned Title IV assistance received from withdrawn students. The amount of title IV grant or loan assistance that is earned by the student is calculated by determining the percentage of title IV grant or loan assistance that has been earned by the student and applying this percentage to the total amount of title IV grant or loan assistance that was disbursed to the student for the payment period or period of enrollment as of the student's withdrawal date. Unearned funds returned by the institution, or the student, must be credited to outstanding balances on title IV loans made to the student for the payment period or period of enrollment for which a return of funds is required. Those funds must be credited to outstanding balances for the payment period or period of enrollment for which a return of funds is required in the following order: - Unsubsidized Federal Direct Stafford loans, - Subsidized Federal Direct Stafford loans, - Federal Direct PLUS received on behalf of the student. If unearned funds remain to be returned after repayment of all outstanding loan amounts, the remaining excess must be credited to any amount awarded for the payment period or period of enrollment for which a return of funds is required in the following order: - Federal Pell Grants, - Iraq and Afghanistan Service Grants, - FSEOG Program aid, - TEACH Grants. Condition and Context: A sample of 12 students who withdrew during the year and were recipients of Title IV funding were selected for testing. Our sample was selected using a random and judgmental sampling methodology, from a population of 100 total withdrawals. Student records were compared to the calculation of the return of Title IV funds (R2T4). We noted that the review of the R2T4 calculation had not taken place consistently, and therefore the amount returned to Title IV was not calculated correctly. This resulted in additional funding of $625 returned by the institution to the Department of Education. Questioned costs: No Effect: An error in the calculation of the R2T4 funds was not caught and resulted in a return greater than required. Cause: The review process in place was not designed effectively to catch errors prior to the return of Title IV funds and ensure accuracy in the calculation. Repeat finding: No Recommendation: We recommend the University design and implement a robust review process of all R2T4 calculations for official and unofficial withdrawals. This will help ensure the accuracy of the calculation before the return of funding.
FINDING 2024‐002 – Special Tests and Provisions – Return of Title IV Funds Significant Deficiency in Internal Control over Compliance Student Financial Assistance Cluster U.S. Department of Education Assistance Listing Numbers: Various Federal Program Name: Student Financial Assistance Cluster Award Year: 2023-24 Criteria: Per 34 CFR Section 668.22, when a student withdraws from an institution before completion of their current academic period and is determined as having not earned 100 percent of their received Title IV assistance, an institution must return the total amount of unearned Title IV assistance received from withdrawn students. The amount of title IV grant or loan assistance that is earned by the student is calculated by determining the percentage of title IV grant or loan assistance that has been earned by the student and applying this percentage to the total amount of title IV grant or loan assistance that was disbursed to the student for the payment period or period of enrollment as of the student's withdrawal date. Unearned funds returned by the institution, or the student, must be credited to outstanding balances on title IV loans made to the student for the payment period or period of enrollment for which a return of funds is required. Those funds must be credited to outstanding balances for the payment period or period of enrollment for which a return of funds is required in the following order: - Unsubsidized Federal Direct Stafford loans, - Subsidized Federal Direct Stafford loans, - Federal Direct PLUS received on behalf of the student. If unearned funds remain to be returned after repayment of all outstanding loan amounts, the remaining excess must be credited to any amount awarded for the payment period or period of enrollment for which a return of funds is required in the following order: - Federal Pell Grants, - Iraq and Afghanistan Service Grants, - FSEOG Program aid, - TEACH Grants. Condition and Context: A sample of 12 students who withdrew during the year and were recipients of Title IV funding were selected for testing. Our sample was selected using a random and judgmental sampling methodology, from a population of 100 total withdrawals. Student records were compared to the calculation of the return of Title IV funds (R2T4). We noted that the review of the R2T4 calculation had not taken place consistently, and therefore the amount returned to Title IV was not calculated correctly. This resulted in additional funding of $625 returned by the institution to the Department of Education. Questioned costs: No Effect: An error in the calculation of the R2T4 funds was not caught and resulted in a return greater than required. Cause: The review process in place was not designed effectively to catch errors prior to the return of Title IV funds and ensure accuracy in the calculation. Repeat finding: No Recommendation: We recommend the University design and implement a robust review process of all R2T4 calculations for official and unofficial withdrawals. This will help ensure the accuracy of the calculation before the return of funding.