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Corrective Action Plans

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Finding 504029 (2024-002)
Significant Deficiency 2024
Carleton College
MN
Student Financial Aid Reporting Significant Deficiency
Title: Student Financial Assistance Cluster – Assistance Listing No. 84.063 Recommendation: We recommend the College evaluate its procedures and policies around reporting Pell disbursements to COD to ensure that student information is reported accurately and timely. Explanation of disagreement with ...
Title: Student Financial Assistance Cluster – Assistance Listing No. 84.063 Recommendation: We recommend the College evaluate its procedures and policies around reporting Pell disbursements to COD to ensure that student information is reported accurately and timely. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: Our office will create formal procedures for the Pell origination/disbursement process to ensure that our dates within the system and COD are aligned. Additionally, our new financial aid management system (FAMS) has the ability to track discrepant dates between COD and our FAMS and we will regularly use this feature to ensure compliance. Name(s) of the contact person(s) responsible for corrective action: Danielle Hayden Planned completion date for corrective action plan: November 1, 2024
View Audit 326409
Finding 504025 (2024-001)
Significant Deficiency 2024
Carleton College
MN
Student Financial Aid Reporting Significant Deficiency
Title: Student Financial Assistance Cluster – Assistance Listing Nos. 84.007, 84.0033, 84.063, 84.268 Recommendation: We recommend the College review its reporting procedures to ensure that students’ statuses are accurately and timely reported to NSLDS as required by regulations. Explanation of disa...
Title: Student Financial Assistance Cluster – Assistance Listing Nos. 84.007, 84.0033, 84.063, 84.268 Recommendation: We recommend the College review its reporting procedures to ensure that students’ statuses are accurately and timely reported to NSLDS as required by regulations. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: Last year, we developed additional validation steps to ensure that the status of every student who has completed their program and graduated is accurately reflected at both the National Student Clearinghouse and NSLDS. These validation steps improved the accuracy of reporting for students included in the bulk reporting process. I will conduct a comprehensive review of our current reporting procedures to identify any gaps or inefficiencies. An additional staff member will be trained to report individual students to the National Student Clearinghouse in a timely manner, ensuring that any "one-off" updates are promptly completed. Name(s) of the contact person(s) responsible for corrective action: Theresa Rodriguez Planned completion date for corrective action plan: October 1, 2024
View Audit 326409
Watkins Glen Central School District
NY
Cash Management Eligibility School Nutrition Programs
Condition: At June 30, 2024, net cash resources in the School Lunch Fund exceeded the allowable limit of cash by $700,631. Corrective Action Plan: The School District is committed and will be diligent in preparing meals with high quality products. Regular cooked meals and expanded menu choices w...
Condition: At June 30, 2024, net cash resources in the School Lunch Fund exceeded the allowable limit of cash by $700,631. Corrective Action Plan: The School District is committed and will be diligent in preparing meals with high quality products. Regular cooked meals and expanded menu choices will be prepared which will result in an increase in expenses. There has been unpredictability with the increase of certain goods, and we expect this to continue into the 2024-2025 fiscal year as well. The School District also participates in the Community Eligibility Provision (CEP) which provides free breakfast and lunch to every student within the School District. Salaries for School Lunch employees have also been increasing year after year due to the increase of minimum wage in New York State as well as a new collective bargaining agreement that went into effect 7/1/2025. The minimum wage is expected to increase to $15.50 per hour. The School District does have a practice of transferring BOCES aid gained from the cost of the BOCES management contract to the School Lunch Fund; the aid will not be transferred in upcoming years. The School District has devised a NYSED approved plan to expend the excess funds in the School Lunch Fund through appropriating a substantial amount of fund balance to be planned for and used for the cafeteria and kitchen capital project. That capital project vote is scheduled for December 2024. If needed, we will examine other avenues to ensure we do not exceed the allowable limit of cash at year end. The School District anticipates resolving this finding by June 30, 2025.
View Audit 326392
Finding 504013 (2024-003)
Material Weakness 2024
Winona Housing and Redevelopment Authority
MN
Questioned Costs Cash Management HUD Housing Programs
Audit Finding Number: 2024-003 – Cash Management Agency: Public Housing Capital Fund Responsible Person, Title: Deb Spitzer, Finance Director Completion date: 4/1/2024 Agency Response: Concur Corrective Action Plan: Management concurs with the recommendation to implement timely LOCCS fundings that...
Audit Finding Number: 2024-003 – Cash Management Agency: Public Housing Capital Fund Responsible Person, Title: Deb Spitzer, Finance Director Completion date: 4/1/2024 Agency Response: Concur Corrective Action Plan: Management concurs with the recommendation to implement timely LOCCS fundings that coincide with our normal accounting cycle.
View Audit 326385 Questioned Costs: $1
Finding 504008 (2024-002)
Significant Deficiency 2024
Westwood Community School District
MI
Cash Management
The District concurs with the finding. The District will implement procedures to ensure compliance with cash drawdown guidance.
The District concurs with the finding. The District will implement procedures to ensure compliance with cash drawdown guidance.
View Audit 326369
Village of Hope, Inc.
TN
HUD Housing Programs
Management agrees with the finding and will implement controls to prevent the Replacement Reserve from being underfunded in the future.
Management agrees with the finding and will implement controls to prevent the Replacement Reserve from being underfunded in the future.
View Audit 326367
Spring Valley Housing, Inc.
TN
HUD Housing Programs
Management agrees with the finding and will implement controls to prevent the Replacement Reserve from being underfunded in the future.
Management agrees with the finding and will implement controls to prevent the Replacement Reserve from being underfunded in the future.
View Audit 326365
Spring Valley Housing, Inc.
TN
HUD Housing Programs Cash Management
Management has implemented controls to prevent withdrawals from the account without HUD approval.
Management has implemented controls to prevent withdrawals from the account without HUD approval.
View Audit 326365
Southern Living Apartments, Inc.
TN
HUD Housing Programs
Management agrees with the finding and will implement controls to prevent the Replacement Reserve from being underfunded in the future.
Management agrees with the finding and will implement controls to prevent the Replacement Reserve from being underfunded in the future.
View Audit 326364
Peebles Court, Inc.
TN
HUD Housing Programs
Management agrees with the finding and will implement controls to prevent the Replacement Reserve from being underfunded in the future.
Management agrees with the finding and will implement controls to prevent the Replacement Reserve from being underfunded in the future.
View Audit 326363
New Hope Apartments, Inc.
TN
HUD Housing Programs
Management agrees with the finding and will implement controls to prevent the Replacement Reserve from being underfunded in the future.
Management agrees with the finding and will implement controls to prevent the Replacement Reserve from being underfunded in the future.
View Audit 326362
McAullife Apartments, Inc.
TN
HUD Housing Programs
Management agrees with the finding and will implement controls to prevent the Replacement Reserve from being underfunded in the future.
Management agrees with the finding and will implement controls to prevent the Replacement Reserve from being underfunded in the future.
View Audit 326361
Grandview Senior Housing, Inc.
TN
HUD Housing Programs
Management agrees with the finding and will implement controls to prevent the Replacement Reserve from being underfunded in the future.
Management agrees with the finding and will implement controls to prevent the Replacement Reserve from being underfunded in the future.
View Audit 326360
Gladys Roden Senior Village, Inc.
TN
HUD Housing Programs
Management agrees with the finding and will implement controls to prevent the Replacement Reserve from being underfunded in the future.
Management agrees with the finding and will implement controls to prevent the Replacement Reserve from being underfunded in the future.
View Audit 326359
Duck River Apartments, Inc.
TN
Management agrees with the finding and has made a deposit into the Project's tenant security deposit account in the amount of $1,943.
Management agrees with the finding and has made a deposit into the Project's tenant security deposit account in the amount of $1,943.
View Audit 326357
Duck River Apartments, Inc.
TN
HUD Housing Programs
Management agrees with the finding and will implement controls to prevent the Replacement Reserve from being underfunded in the future.
Management agrees with the finding and will implement controls to prevent the Replacement Reserve from being underfunded in the future.
View Audit 326357
Clyde Rooker Senior Village, Inc.
TN
HUD Housing Programs
Management agrees with the finding and will implement controls to prevent the Replacement Reserve from being underfunded in the future.
Management agrees with the finding and will implement controls to prevent the Replacement Reserve from being underfunded in the future.
View Audit 326354
Finding 503982 (2024-001)
Significant Deficiency 2024
Wantagh Union Free School District
NY
Allowable Costs / Cost Principles Subrecipient Monitoring Significant Deficiency
The forms were distributed timely, most were returned timely, and as noted ultimately all were returned. Every effort is made to collect all required forms timely, and the district will continue to do so. A filing system is in place to readily identify those that require follow up and follow up on o...
The forms were distributed timely, most were returned timely, and as noted ultimately all were returned. Every effort is made to collect all required forms timely, and the district will continue to do so. A filing system is in place to readily identify those that require follow up and follow up on outstanding forms will continue on a regular basis until all forms are returned. Implementation Date- October 22, 2024. Beginning with the forms to be distributed and collected during the 2024-2025 school year, follow-up with begin on a timelier basis and continue until all required forms are returned. Person responsible for implementation- Anthony Cedrone, Assistant Superintendent for Business
View Audit 326332
Victor Hernandez Building Elderly Hsg Inc. (victor Hernandez)
LA
Management agrees with the finding. The security deposit deficiency was funded on August 27, 2024 in the amount of $319. Management will ensure that the security deposits are properly funded in the future.
Management agrees with the finding. The security deposit deficiency was funded on August 27, 2024 in the amount of $319. Management will ensure that the security deposits are properly funded in the future.
View Audit 326271
River Rouge Voa Elderly Housing, INC (sumby Senior Housing)
VA
Questioned Costs HUD Housing Programs Matching / Level of Effort / Earmarking
Management agrees with the finding. Management will ensure that HUD's approval is obtained in the future.
Management agrees with the finding. Management will ensure that HUD's approval is obtained in the future.
View Audit 326267 Questioned Costs: $1
River Rouge Voa Elderly Housing, INC (sumby Senior Housing)
VA
Management Agrees with the findings. The replacement reserve deficiency will be funded in the amount of $3,334. Management will ensure that the replacement reserve deposits are made on a timely basis in the future.
Management Agrees with the findings. The replacement reserve deficiency will be funded in the amount of $3,334. Management will ensure that the replacement reserve deposits are made on a timely basis in the future.
View Audit 326267
Charleston Voa Elderly Housing, INC (st. James Place)
VA
Management Agrees with the findings. The replacement reserve deficiency will be funded in the amount of $97,842. Management will ensure that the replacement reserve deposits are made on a timely basis in the future.
Management Agrees with the findings. The replacement reserve deficiency will be funded in the amount of $97,842. Management will ensure that the replacement reserve deposits are made on a timely basis in the future.
View Audit 326266
Spruce Manor Voa Living Center, Inc. (spruce Manor)
LA
Matching / Level of Effort / Earmarking
Management agrees with the finding. The replacement reserve loan will be repaid in the amount of $38,129. Management will ensure that loans withdrawn from the replacement reserve will be repaid on a timely basis in the future.
Management agrees with the finding. The replacement reserve loan will be repaid in the amount of $38,129. Management will ensure that loans withdrawn from the replacement reserve will be repaid on a timely basis in the future.
View Audit 326263
Louisville Voa Elderly Housing, Inc. (south Oaks Senior Housing)
LA
Management Agrees with the findings. The replacement reserve deficiency will be funded in the amount of $2,620. Management will ensure that the replacement reserve deposits are made on a timely basis in the future.
Management Agrees with the findings. The replacement reserve deficiency will be funded in the amount of $2,620. Management will ensure that the replacement reserve deposits are made on a timely basis in the future.
View Audit 326259
Reno Voa Elderly Housing, Inc. (sierra Manor Ii)
LA
HUD Housing Programs Cash Management
Management agrees with the finding. The excess residual receipts were accrued to submit to HUD.
Management agrees with the finding. The excess residual receipts were accrued to submit to HUD.
View Audit 326257
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