Audit 340263

FY End
2024-06-30
Total Expended
$3.72M
Findings
2
Programs
10
Organization: Dodge County, Nebraska (NE)
Year: 2024 Accepted: 2025-01-28

Organization Exclusion Status:

Checking exclusion status...

Findings

ID Ref Severity Repeat Requirement
520618 2024-003 Significant Deficiency - I
1097060 2024-003 Significant Deficiency - I

Contacts

Name Title Type
SEVKMM9Q25D7 Micki Gilfry Auditee
4027272767 Kent Speicher Auditor
No contacts on file

Notes to SEFA

Title: Note 1 - Basis of Presentation Accounting Policies: Note 1 - Basis of Presentation: The accompanying schedule of expenditures of federal and state awards includes the federal grant activity of Dodge County, Nebraska and is presented on the cash basis of accounting. The information in this schedule is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations, Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Therefore, some amounts presented in this schedule may differ from amounts presented in or used in the preparation of financial statements. Note 2 - Basis of Accounting: The Schedule of Expenditures of Federal Awards is prepared on the cash basis of accounting. Most federal grants received by the County are funded on a cost-reimbursement basis whereby expenditures are subject to audit by various government agencies prior to submitting reimbursement. Under such circumstances and in a manner consistent with the basis of accounting described, expenditure balances for these grants represent the disbursement of funds during the course of the year. This treatment results in timing differences, which are resolved over the term of the grant. Note 3 - Pass-Through Awards: The County receives certain federal awards in the form of pass-through awards from the State of Nebraska and other various agencies. Such amounts received as pass-through awards are specifically identified on the Schedule of Expenditures of Federal Awards. Note 4 – Contingencies: The County receives funds under various federal grant programs and such assistance is to be expended in accordance with the provisions of the various grants. Compliance with the grants is subject to audit by various government agencies which may impose sanctions in the event of noncompliance. Management believes that they have complied with all aspects of the various grant provisions and the results of adjustments, if any, relating to such audits would not have a material financial impact. Note 5 - Indirect Costs: The County has elected not to use the 10% de minimus cost rate allowed under the Uniform Guidance. De Minimis Rate Used: N Rate Explanation: No indirect costs claimed. The accompanying schedule of expenditures of federal and state awards includes the federal grant activity of Dodge County, Nebraska and is presented on the cash basis of accounting. The information in this schedule is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations, Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Therefore, some amounts presented in this schedule may differ from amounts presented in or used in the preparation of financial statements.
Title: Note 2 - Basis of Accounting Accounting Policies: Note 1 - Basis of Presentation: The accompanying schedule of expenditures of federal and state awards includes the federal grant activity of Dodge County, Nebraska and is presented on the cash basis of accounting. The information in this schedule is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations, Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Therefore, some amounts presented in this schedule may differ from amounts presented in or used in the preparation of financial statements. Note 2 - Basis of Accounting: The Schedule of Expenditures of Federal Awards is prepared on the cash basis of accounting. Most federal grants received by the County are funded on a cost-reimbursement basis whereby expenditures are subject to audit by various government agencies prior to submitting reimbursement. Under such circumstances and in a manner consistent with the basis of accounting described, expenditure balances for these grants represent the disbursement of funds during the course of the year. This treatment results in timing differences, which are resolved over the term of the grant. Note 3 - Pass-Through Awards: The County receives certain federal awards in the form of pass-through awards from the State of Nebraska and other various agencies. Such amounts received as pass-through awards are specifically identified on the Schedule of Expenditures of Federal Awards. Note 4 – Contingencies: The County receives funds under various federal grant programs and such assistance is to be expended in accordance with the provisions of the various grants. Compliance with the grants is subject to audit by various government agencies which may impose sanctions in the event of noncompliance. Management believes that they have complied with all aspects of the various grant provisions and the results of adjustments, if any, relating to such audits would not have a material financial impact. Note 5 - Indirect Costs: The County has elected not to use the 10% de minimus cost rate allowed under the Uniform Guidance. De Minimis Rate Used: N Rate Explanation: No indirect costs claimed. The Schedule of Expenditures of Federal Awards is prepared on the cash basis of accounting. Most federal grants received by the County are funded on a cost-reimbursement basis whereby expenditures are subject to audit by various government agencies prior to submitting reimbursement. Under such circumstances and in a manner consistent with the basis of accounting described, expenditure balances for these grants represent the disbursement of funds during the course of the year. This treatment results in timing differences, which are resolved over the term of the grant.
Title: Note 3 - Pass-Through Awards Accounting Policies: Note 1 - Basis of Presentation: The accompanying schedule of expenditures of federal and state awards includes the federal grant activity of Dodge County, Nebraska and is presented on the cash basis of accounting. The information in this schedule is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations, Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Therefore, some amounts presented in this schedule may differ from amounts presented in or used in the preparation of financial statements. Note 2 - Basis of Accounting: The Schedule of Expenditures of Federal Awards is prepared on the cash basis of accounting. Most federal grants received by the County are funded on a cost-reimbursement basis whereby expenditures are subject to audit by various government agencies prior to submitting reimbursement. Under such circumstances and in a manner consistent with the basis of accounting described, expenditure balances for these grants represent the disbursement of funds during the course of the year. This treatment results in timing differences, which are resolved over the term of the grant. Note 3 - Pass-Through Awards: The County receives certain federal awards in the form of pass-through awards from the State of Nebraska and other various agencies. Such amounts received as pass-through awards are specifically identified on the Schedule of Expenditures of Federal Awards. Note 4 – Contingencies: The County receives funds under various federal grant programs and such assistance is to be expended in accordance with the provisions of the various grants. Compliance with the grants is subject to audit by various government agencies which may impose sanctions in the event of noncompliance. Management believes that they have complied with all aspects of the various grant provisions and the results of adjustments, if any, relating to such audits would not have a material financial impact. Note 5 - Indirect Costs: The County has elected not to use the 10% de minimus cost rate allowed under the Uniform Guidance. De Minimis Rate Used: N Rate Explanation: No indirect costs claimed. The County receives certain federal awards in the form of pass-through awards from the State of Nebraska and other various agencies. Such amounts received as pass-through awards are specifically identified on the Schedule of Expenditures of Federal Awards.
Title: Note 4 - Contingencies Accounting Policies: Note 1 - Basis of Presentation: The accompanying schedule of expenditures of federal and state awards includes the federal grant activity of Dodge County, Nebraska and is presented on the cash basis of accounting. The information in this schedule is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations, Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Therefore, some amounts presented in this schedule may differ from amounts presented in or used in the preparation of financial statements. Note 2 - Basis of Accounting: The Schedule of Expenditures of Federal Awards is prepared on the cash basis of accounting. Most federal grants received by the County are funded on a cost-reimbursement basis whereby expenditures are subject to audit by various government agencies prior to submitting reimbursement. Under such circumstances and in a manner consistent with the basis of accounting described, expenditure balances for these grants represent the disbursement of funds during the course of the year. This treatment results in timing differences, which are resolved over the term of the grant. Note 3 - Pass-Through Awards: The County receives certain federal awards in the form of pass-through awards from the State of Nebraska and other various agencies. Such amounts received as pass-through awards are specifically identified on the Schedule of Expenditures of Federal Awards. Note 4 – Contingencies: The County receives funds under various federal grant programs and such assistance is to be expended in accordance with the provisions of the various grants. Compliance with the grants is subject to audit by various government agencies which may impose sanctions in the event of noncompliance. Management believes that they have complied with all aspects of the various grant provisions and the results of adjustments, if any, relating to such audits would not have a material financial impact. Note 5 - Indirect Costs: The County has elected not to use the 10% de minimus cost rate allowed under the Uniform Guidance. De Minimis Rate Used: N Rate Explanation: No indirect costs claimed. The County receives funds under various federal grant programs and such assistance is to be expended in accordance with the provisions of the various grants. Compliance with the grants is subject to audit by various government agencies which may impose sanctions in the event of noncompliance. Management believes that they have complied with all aspects of the various grant provisions and the results of adjustments, if any, relating to such audits would not have a material financial impact.
Title: Note 5 - Indirect Costs Accounting Policies: Note 1 - Basis of Presentation: The accompanying schedule of expenditures of federal and state awards includes the federal grant activity of Dodge County, Nebraska and is presented on the cash basis of accounting. The information in this schedule is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations, Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Therefore, some amounts presented in this schedule may differ from amounts presented in or used in the preparation of financial statements. Note 2 - Basis of Accounting: The Schedule of Expenditures of Federal Awards is prepared on the cash basis of accounting. Most federal grants received by the County are funded on a cost-reimbursement basis whereby expenditures are subject to audit by various government agencies prior to submitting reimbursement. Under such circumstances and in a manner consistent with the basis of accounting described, expenditure balances for these grants represent the disbursement of funds during the course of the year. This treatment results in timing differences, which are resolved over the term of the grant. Note 3 - Pass-Through Awards: The County receives certain federal awards in the form of pass-through awards from the State of Nebraska and other various agencies. Such amounts received as pass-through awards are specifically identified on the Schedule of Expenditures of Federal Awards. Note 4 – Contingencies: The County receives funds under various federal grant programs and such assistance is to be expended in accordance with the provisions of the various grants. Compliance with the grants is subject to audit by various government agencies which may impose sanctions in the event of noncompliance. Management believes that they have complied with all aspects of the various grant provisions and the results of adjustments, if any, relating to such audits would not have a material financial impact. Note 5 - Indirect Costs: The County has elected not to use the 10% de minimus cost rate allowed under the Uniform Guidance. De Minimis Rate Used: N Rate Explanation: No indirect costs claimed. The County has elected not to use the 10% de minimus cost rate allowed under the Uniform Guidance.

Finding Details

B. FINDINGS – MAJOR FEDERAL AWARDS PROGRAM AUDIT Reference Number Significant Deficiency 2024-003 Suspension & Disbarment Program AL 21.027 COVID-19 Coronavirus State and Local Fiscal Recovery Funds U.S. Department of the Treasury Criteria Debarment and suspension regulations in 2 CFR section 180.300 requires non-Federal entities to verify that an entity is not excluded or disqualified prior to entering into a covered transaction by checking SAM.gov, collecting a certification from that entity or adding a clause or condition to the covered transaction with that entity. Condition Dodge County could not provide documentation to support that the County implemented effective controls to ensure that suspension and debarment requirements were followed and adequately documented. We tested vendors pulled from our procurement, suspension, and disbarment sample and reviewed on SAM.gov. We noted that none of these vendors were suspended, debarred, or otherwise excluded from participation in Federal program as of the date of the testing. Cause Lack of procedures and knowledge regarding suspension and debarment requirements. Effect Without adequate procedures to ensure contractors are not suspended, debarred, or otherwise excluded from or ineligible for participation in Federal programs or activities, there is an increased risk for the misuse of Federal funds and noncompliance with Federal regulations, leading to possible Federal sanctions. Recommendation We recommend that management implement procedures to ensure, prior to entering into a covered transaction, that a contractor is not suspended, debarred, or otherwise excluded from or ineligible for participation in Federal programs or activities, and those procedures are adequately documented. Views of Responsible Officials and Planned Corrective Action: The County will implement procedures to ensure when a contractor is paid with federal funds, https://sam.gov will be utilized to verify the entity has not been suspended or debarred and such procedure will be adequately documented.
B. FINDINGS – MAJOR FEDERAL AWARDS PROGRAM AUDIT Reference Number Significant Deficiency 2024-003 Suspension & Disbarment Program AL 21.027 COVID-19 Coronavirus State and Local Fiscal Recovery Funds U.S. Department of the Treasury Criteria Debarment and suspension regulations in 2 CFR section 180.300 requires non-Federal entities to verify that an entity is not excluded or disqualified prior to entering into a covered transaction by checking SAM.gov, collecting a certification from that entity or adding a clause or condition to the covered transaction with that entity. Condition Dodge County could not provide documentation to support that the County implemented effective controls to ensure that suspension and debarment requirements were followed and adequately documented. We tested vendors pulled from our procurement, suspension, and disbarment sample and reviewed on SAM.gov. We noted that none of these vendors were suspended, debarred, or otherwise excluded from participation in Federal program as of the date of the testing. Cause Lack of procedures and knowledge regarding suspension and debarment requirements. Effect Without adequate procedures to ensure contractors are not suspended, debarred, or otherwise excluded from or ineligible for participation in Federal programs or activities, there is an increased risk for the misuse of Federal funds and noncompliance with Federal regulations, leading to possible Federal sanctions. Recommendation We recommend that management implement procedures to ensure, prior to entering into a covered transaction, that a contractor is not suspended, debarred, or otherwise excluded from or ineligible for participation in Federal programs or activities, and those procedures are adequately documented. Views of Responsible Officials and Planned Corrective Action: The County will implement procedures to ensure when a contractor is paid with federal funds, https://sam.gov will be utilized to verify the entity has not been suspended or debarred and such procedure will be adequately documented.