Corrective Action Plans

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Management’s Response: Management agrees with the finding and is implementing procedures to correct it. Corrective Action will be take place January 2025.
Management’s Response: Management agrees with the finding and is implementing procedures to correct it. Corrective Action will be take place January 2025.
The Attendance and Records Center (ARC) team has put in place a process to check students with any cohort removal codes on a weekly basis, and ensure any required backup documentation is scanned into Aeries. Additionally, all staff received training on the Status Change form and the cohort exit code...
The Attendance and Records Center (ARC) team has put in place a process to check students with any cohort removal codes on a weekly basis, and ensure any required backup documentation is scanned into Aeries. Additionally, all staff received training on the Status Change form and the cohort exit codes that require backup documentation. The ACCESS Administrative Guidelines and Procedures Manual was also shared with staff, including section 3.9 addressing, "Documentation and Evidence Required in Order to Remove a Student from the High School Graduation Rate Cohort." All new staff will receive a copy of the manual. In response to the 2023-2024 audit additional measures have been taken in perpetuity: a) Every four weeks a sql query is run to find all cohort removal exit codes. Each one is confirmed or changed according to the documentation provided. b) Each year we re-train the enrollment staff to follow procedures in alignment with the state requirements. The meeting for this year was held on May 22, 2024 and it will be reviewed again in the Spring. c) Internal Policy and Procedure reflects not only the importance of proper documentation but provides details about what the documentation should be. These monitoring steps will ensure that this will not be a finding in the following year.
Finding Number 2024-001 Contact Person(s): Jonathan Smith, Director of Finance R ecommendation: Subsequent to June 30, 2024, we noted the Organization requested and received explicit approval from the United States Department of State to use the noncompetitive procurement method for the procurem...
Finding Number 2024-001 Contact Person(s): Jonathan Smith, Director of Finance R ecommendation: Subsequent to June 30, 2024, we noted the Organization requested and received explicit approval from the United States Department of State to use the noncompetitive procurement method for the procurement transaction tested. We recommend that the Organization implement measures to ensure that proper justification be determined and documented when utilizing the noncompetitive procurement method for the procurement transaction tested. C orrective action planned: Landesa will work to train program staff on non-competitive procurement use cases, and the documentation required to support these type of transactions. Additionally, Landesa will implement procurement software to automate workflows and approval processes for non-competitive procurement. Anticipated completion date: January 2025
The Jefferson Parish Public School System is delinquent in filing quarterly performance reports. To reduce an administrative burden, GOHSEP has allowed grantees to opt out of quarterly reporting. As a result, the School System will begin completing an annual certification between July 1 and Septembe...
The Jefferson Parish Public School System is delinquent in filing quarterly performance reports. To reduce an administrative burden, GOHSEP has allowed grantees to opt out of quarterly reporting. As a result, the School System will begin completing an annual certification between July 1 and September 40 each year for every open project
The teaching and learning department provided training to involved parties beginning with the 2023-24 school year. Trainings will continue to occur as adequate processes have been developed.
The teaching and learning department provided training to involved parties beginning with the 2023-24 school year. Trainings will continue to occur as adequate processes have been developed.
Federal Programs: Social Services Block Grant ( ALN 93.667) and Formula Grants for Rural Areas (ALN 20.509) Finding 2024-1: Significant Deficiency. Criteria: 2 CFR section 200.303 states in part: "The non-Federal entity must: (a) Establish and maintain effective internal control over Federal award t...
Federal Programs: Social Services Block Grant ( ALN 93.667) and Formula Grants for Rural Areas (ALN 20.509) Finding 2024-1: Significant Deficiency. Criteria: 2 CFR section 200.303 states in part: "The non-Federal entity must: (a) Establish and maintain effective internal control over Federal award that provides reasonable assurance that the non-Federal entity is managing the Federal awards in compliance with Federal statutes, regulations, and the terms and conditions of the Federal award. Condition: An effective internal control system was not in place to ensure compliance with requirements related to the grant agreement and the allowable costs and allowable activities compliance requirements. Cause: Allocations based on timesheets were not correctly calculated and therefore the splits were not correct. Effect: The failure to establish an effective internal control system placed the Agency at risk of noncompliance with the grant agreement and the compliance requirements. A lack of effective reviews could have also allowed noncompliance with the compliance requirements and allowed the misuse and mismanagement of federal funds and assets by the review process not ensuring there was accurate reporting of the activities of the programs. Repeat Finding: This is not a repeat finding. Questioned Costs: There were no questioned costs identified. Recommendation: Add additional reviews or calculation checks to make sure the percentage of payroll is correctly split across the various grant awards based on time spent for each grant category. Views of responsible officials and planned corrective actions: Management is in agreement with the finding and has prepared a corrective action plan.
Management View and Corrective Action Plan Finding Number: 2024-001 Grantor: Department of Education Program Name: Federal Pell Grant Program Award Year: 7/1/2023 - 6/30/2024 Award Number: P063P230300 Assistance Listing Numbers: 84.063 Management concurs that it made an overpayment in the amount o...
Management View and Corrective Action Plan Finding Number: 2024-001 Grantor: Department of Education Program Name: Federal Pell Grant Program Award Year: 7/1/2023 - 6/30/2024 Award Number: P063P230300 Assistance Listing Numbers: 84.063 Management concurs that it made an overpayment in the amount of $1,335 in the Federal Pell Grant Program. The following controls will be added to ensure that overpayment does not occur in the future. 1. Training will be provided to individuals involved in the process to ensure that changes made to financial aid packages are appropriate and in accordance with requirements. 2. The R2T4 checklist used for all students with federal aid who withdraw mid-semester will be updated with a reminder to check the Pell Offered/Accepted/Paid amount prior to locking the funds to ensure the amounts are the same. 3. The Office of Financial Aid (OFA) will explore the possibility of developing a report that will check all Pell recipients, within a given year, for discrepancies between Offered/Accepted/Paid Pell amounts in Banner on a monthly basis. If a discrepancy exists, OFA staff will review and adjust as necessary in a far more timely manner. Management expects to implement these controls during the Spring 2025 term. Kelli Perry Associate Vice President for Finance and Controller
The District has made changes in the way that food purchases are recorded in the General Ledger, in accordance with standard procedures and the California School Accounting Manual (CSAM). Moving forward, the District will follow all regulations in order to remain in compliance with how expenditures ...
The District has made changes in the way that food purchases are recorded in the General Ledger, in accordance with standard procedures and the California School Accounting Manual (CSAM). Moving forward, the District will follow all regulations in order to remain in compliance with how expenditures are recorded, so that indirect costs can be ppropriately calculated in the Cafeteria Fund.
View Audit 336058 Questioned Costs: $1
All funds have been refunded to state agency and expense reports amended appropriately.
All funds have been refunded to state agency and expense reports amended appropriately.
View Audit 336057 Questioned Costs: $1
NSLDS Reporting Errors Planned Corrective Action: Management agrees with this finding. The Registrar's Office has already resolved the system issues that were created by a new process for SP24 that created errors and resulted in students left off enrollment reports. The Registrar has successfully im...
NSLDS Reporting Errors Planned Corrective Action: Management agrees with this finding. The Registrar's Office has already resolved the system issues that were created by a new process for SP24 that created errors and resulted in students left off enrollment reports. The Registrar has successfully implemented a process to ensure consistency in reporting that can be shown through our submitted reports post Fall of 23'. Prior to each submission, the Registrar now performs a spot check by pulling a SIS enrollment report which helps to cross-reference and confirm the data. Additionally, the Registrar will select 10 random records from the enrollment file for detailed verification of accuracy, and correct any necessary records prior to submitting to NSC. The Registrar has identified some discrepancies between what is reported to NSC and what is pulled by NSLDS and are in the process of collaborating with CIU's IT team to investigate and resolve these issues promptly. Person Responsible for Corrective Action Plan: Elizabeth Haselden, Registrar; Joy Brown, Degree Audit and Data Specialist Anticipated Date of Completion: May 31, 2025
Inaccurate and Untimely Returns of Title IV Funds (R2T4) Planned Corrective Action: Management agrees with the finding. The Registrar’s Office and the Financial Aid Office met on 12/17/24 to discuss the discrepancy between withdrawal dates used by Fin Aid and those used by the Registrar’s Office. It...
Inaccurate and Untimely Returns of Title IV Funds (R2T4) Planned Corrective Action: Management agrees with the finding. The Registrar’s Office and the Financial Aid Office met on 12/17/24 to discuss the discrepancy between withdrawal dates used by Fin Aid and those used by the Registrar’s Office. It was agreed that LDA and withdrawal date should be the same date for students who officially withdraw and students that are dropped due to non-participation. It was agreed that the Registrar Office would notify the Financial Aid Office of students who are administratively dropped for non-participation in a timely manner. We also agreed that we should meet at least quarterly to review our procedures and communication between offices. The Associate Director and the Director will both review the calendar set-up dates used for R2T4 calculations in our POEs to insure the correct term dates are entered. The Associate Director has now moved her undergrad online caseload to another counselor so that she has more time to focus on her primary roles of processing R2T4s and disbursing aid. Person Responsible for Corrective Action Plan: Elizabeth Haselden, Registrar; Joy Brown, Degree Audit and Data Specialist; Laura McCall and Martha Lewis, Fin Aid Associate Directors; Patty Hix, Fin Aid Director Anticipated Date of Completion: May 31, 2025
Finding Number: 2024-002 Condition: The Authority could not provide evidence that it performed a check to verify all subrecipients were not suspended or debarred. Planned Corrective Action: SMART is in agreement with this finding. SMART has reviewed and corrected procedures around our suspension and...
Finding Number: 2024-002 Condition: The Authority could not provide evidence that it performed a check to verify all subrecipients were not suspended or debarred. Planned Corrective Action: SMART is in agreement with this finding. SMART has reviewed and corrected procedures around our suspension and debarment reviews to include all subrecipient award programs. The Manager of Capital Grant Programs will review all subrecipients in new grant awards, and work with the Manager of Transit Asset Management to ensure we have documented our review of subrecipient suspension and debarment. Contact person responsible for corrective action: Ryan Byrne, VP of Finance and CFO Anticipated Completion Date: 12/31/2024
Views of Responsible Officials and Planned Corrective Actions Clearinghouse reports are from the college’s student information system (SIS). Though the student’s withdrawal was processed and entered in the SIS in a timely manner, the system categorized the student as "less than half time” because of...
Views of Responsible Officials and Planned Corrective Actions Clearinghouse reports are from the college’s student information system (SIS). Though the student’s withdrawal was processed and entered in the SIS in a timely manner, the system categorized the student as "less than half time” because of a passing grade in a course from which the student was exempted due to passing a proficiency test. The SIS did not change the student status to withdrawn until the semester ended, which was more than 60 days beyond the withdrawal date. Action Taken/Planned: The college’s Business Office maintains an online spreadsheet list of withdrawn students outside of the SIS that is updated when a student withdraws from the college. The list has been shared with the personnel responsible for the Clearinghouse reports. Personnel will monitor the withdrawal listing and verify that all withdrawn students are accurately categorized in the Clearinghouse report from the SIS before completing the submission. Anticipated Completion Date/Date Completed: November 18, 2024
We will continue to review our procedures and implement controls when possible
We will continue to review our procedures and implement controls when possible
Planned Corrective Action: This issue has already been resolved. This goes back to budget year 2019-2020, when Provider Relief Funds issued to the county were not properly reported. The current administration was notified of this issue in November 2023, and immediately responded to the informatio...
Planned Corrective Action: This issue has already been resolved. This goes back to budget year 2019-2020, when Provider Relief Funds issued to the county were not properly reported. The current administration was notified of this issue in November 2023, and immediately responded to the information, but was still required to pay penalty and interest, which was done in January 2024.
View Audit 336025 Questioned Costs: $1
Condition: Total federal expenditures for the year ended June 30, 2024 amounted to $1,095,663. Prior to the performance of financial statement audit procedures, the Organization had determined that federal expenditures during the year ended June 30, 2024 did not exceed the threshold of $750,000. Re...
Condition: Total federal expenditures for the year ended June 30, 2024 amounted to $1,095,663. Prior to the performance of financial statement audit procedures, the Organization had determined that federal expenditures during the year ended June 30, 2024 did not exceed the threshold of $750,000. Recommendation: We recommend that all funding contracts are carefully reviewed to determine whether the amounts awarded represent federal funding and whether they should be classified as contractor payments or as subrecipient payments. If there is any uncertainty, we recommend that the Organization contact the funding source for clarification. We recommend that a schedule of expenditures of federal awards is prepared on an annual basis to determine if total expenditures exceed the threshold which would require a Single Audit. Name of Contact Person: Kristen Genovese, CEO Phone Number: 602-652-0163 Anticipated Completion Date: June 30, 2025 Views of Responsible Officials and Corrective Actions: notMYkid, Inc. will establish procedures to review all contracts and, if necessary, to communicate with funding sources to ensure that receipts of federal funding are properly classified as subrecipient versus contractor arrangements to ensure completeness of the Schedule of Expenditures of Federal Awards. notMYkid, Inc. will also prepare the Schedule of Expenditures of Federal Awards on an annual basis to determine whether the threshold for a Single Audit is exceeded.
Due to staff turnover and key vacant positions, we were unable to locate some supporting documentation. However, procedures have been developed and implemented to ensure all reports and supporting documentation will be kept on file for a minimum of three years in a location accessible by all employe...
Due to staff turnover and key vacant positions, we were unable to locate some supporting documentation. However, procedures have been developed and implemented to ensure all reports and supporting documentation will be kept on file for a minimum of three years in a location accessible by all employees.
The District has submitted the Capital Expenditure Pre-Approval Application and is waiting for a response from the California Department of Education. Although the form was not submitted timely for approval, all other requirements were met.
The District has submitted the Capital Expenditure Pre-Approval Application and is waiting for a response from the California Department of Education. Although the form was not submitted timely for approval, all other requirements were met.
View Audit 335998 Questioned Costs: $1
During the year following June 30, 2022, Feeding Pennsylvania experienced temporary staffing capacity issues that delayed our ability to timely prepare for and complete the relevant audit. Feeding Pennsylvania has since resolved these capacity issues through the hiring of a new CEO and the addition ...
During the year following June 30, 2022, Feeding Pennsylvania experienced temporary staffing capacity issues that delayed our ability to timely prepare for and complete the relevant audit. Feeding Pennsylvania has since resolved these capacity issues through the hiring of a new CEO and the addition of experienced accounting personnel to support the CFO in strengthening internal controls and enhancing accounting and audit preparation processes. After filling these vacancies, Feeding Pennsylvania is in the process of completing the audit for the year ending June 30, 2024 in a timely manner. The Organization considers this matter resolved for future periods.
Finding 517813 (2024-001)
Material Weakness 2024
Caritas
VA
Views of Responsible Officials: We acknowledge the deficiency highlighted in your report regarding the lack of proper internal controls over compliance with suspension and debarment regulations, particularly in relation to our Health and Human Services contract. We understand the significance of adh...
Views of Responsible Officials: We acknowledge the deficiency highlighted in your report regarding the lack of proper internal controls over compliance with suspension and debarment regulations, particularly in relation to our Health and Human Services contract. We understand the significance of adhering to these requirements and recognize the potential risks associated with noncompliance. The cause of this deficiency, as identified, stems from the organization's unawareness of the suspension and debarment compliance requirement in relation to staff working on the respective contract. We appreciate your thoroughness in identifying the root cause of the issue. While we are relieved that the sampling conducted during the audit did not reveal any suspended or debarred employees working under the contract during the year ended June 30, 2024, we understand the importance of establishing robust internal controls to prevent such occurrences in the future. In response to your recommendation, management has established a process and policy to ensure full compliance with suspension and debarment requirements. CARITAS will search for individuals listed on the government site on a quarterly basis and will retain notes on the search in a folder to document the review.
Finding ldentification: 2024-001 Federal - ESSA: Title l, Part A, Basic Grants Low lncome and Neglected #50000 Name of contact person: Tara Campanella, Chief Business Officer Corrective Action: The District will make sure the school site council at Wasuma is comprised of the correct ratio of communi...
Finding ldentification: 2024-001 Federal - ESSA: Title l, Part A, Basic Grants Low lncome and Neglected #50000 Name of contact person: Tara Campanella, Chief Business Officer Corrective Action: The District will make sure the school site council at Wasuma is comprised of the correct ratio of community members and school staff for the current 24-25 school year and going fonruard. Proposed Completion Dale: 7 I 1 12024
Finding 2024-004 Procurement, Suspension and Debarment Significant Deficiency in Internal Control over Compliance Finding Summary: During the course of the engagement in testing of procurement, suspension and debarment it was identified that the School’s micro-purchase threshold did not satisfy the ...
Finding 2024-004 Procurement, Suspension and Debarment Significant Deficiency in Internal Control over Compliance Finding Summary: During the course of the engagement in testing of procurement, suspension and debarment it was identified that the School’s micro-purchase threshold did not satisfy the requirements of 2 CFR sections 200.318 through 200.326. Responsible Individuals: Brandon Lunak, Superintendent Corrective Action Plan: The District will update their procurement policy for federal programs to be in compliance with all areas as identified in 2 CFR sections 200.318 through 200.326. Anticipated Completion Date: June 30, 2025
The School agrees to solely use the food service bank account for all revenues and expenses related to the food service program. As of yearend the School has completed the process of transitioning bank information to respective vendors and governmental agencies to ensure the monies received for the ...
The School agrees to solely use the food service bank account for all revenues and expenses related to the food service program. As of yearend the School has completed the process of transitioning bank information to respective vendors and governmental agencies to ensure the monies received for the food service program are deposited into the account and expenses for the food service program are paid out of this account.
Finding 517797 (2024-001)
Significant Deficiency 2024
The School agrees to solely use the food service bank account for all revenues and expenses related to the food service program. As of yearend the School has completed the process of transitioning bank information to respective vendors and governmental agencies to ensure the monies received for the ...
The School agrees to solely use the food service bank account for all revenues and expenses related to the food service program. As of yearend the School has completed the process of transitioning bank information to respective vendors and governmental agencies to ensure the monies received for the food service program are deposited into the account and expenses for the food service program are paid out of this account.
Corrective Action Plan In the event that our health system experiences such an extraordinary occurrence in the future, any related expenses will be excluded from claims associated with this type of event. FMOLHS incurred more qualifying expenses than the amount of funding received and included in th...
Corrective Action Plan In the event that our health system experiences such an extraordinary occurrence in the future, any related expenses will be excluded from claims associated with this type of event. FMOLHS incurred more qualifying expenses than the amount of funding received and included in the claim. Therefore, there is no concern regarding any overstatement in the total claim amount. Anticipated Completion Date June 30, 2024 Name of Contact Person for Corrective Action Amanda Hymel, Corporate Controller
View Audit 335928 Questioned Costs: $1
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