Corrective Action Plans

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Recommendation: Closer attention should be paid when preparing the requests for reimbursement to ensure only allowable expenses are being included in the request. A secondary review of the request and supporting documentation should be performed by someone other than the preparer. Action Taken: A de...
Recommendation: Closer attention should be paid when preparing the requests for reimbursement to ensure only allowable expenses are being included in the request. A secondary review of the request and supporting documentation should be performed by someone other than the preparer. Action Taken: A detailed checklist will be introduced to ensure all requests for reimbursement match supporting payroll documentation. This checklist will include a reconciliation step for timesheet data and payroll disbursement records. Staff involved in grant management and reimbursement preparation will receive additional instruction on federal compliance requirements, with a focus on allowable costs and activities.
Management acknowledges errors made in the procurement process related to contracting with the architectural services vendor for the ARPA project. To address this, SE is in the process of amending the contract to comply with 2 CFR requirements. Moving forward, all federal construction projects will ...
Management acknowledges errors made in the procurement process related to contracting with the architectural services vendor for the ARPA project. To address this, SE is in the process of amending the contract to comply with 2 CFR requirements. Moving forward, all federal construction projects will be bid and contracted using a fixed-cost method. Additionally, the procurement process is being revised to include a vendor review through SAM.gov prior to awarding contracts. This review will ensure that the selected vendor is not suspended or debarred by the federal government at the time of the award. SE staff have attended multiple 2 CFR training webinars hosted by the Economic Development Administration and Maximus Higher Education. These sessions have been instrumental in equipping staff with the necessary knowledge to manage future federally funded projects in compliance with regulations. Responsible Official: Mike Stout, Director of Administrative Services, is working with the specific vendor to amend the current contract to adhere to 2 CFR requirements. Crystal Cheek, Comptroller, will update procurement policies to ensure that vendors are verified through SAM.gov before an award is made. Estimated Completion Date: All amendments and updates are on schedule to be completed in January 2025. Responsible Official: Mike Stout, Director of Administrative Services, is working with the specific vendor to amend the current contract to adhere to 2 CFR requirements. Crystal Cheek, Comptroller, will update procurement policies to ensure the vendors are verified through Sam.gov before an award is made. Estimated Completion Date: All amdendments and updates are on schedule to be completed in January 2025
View Audit 341334 Questioned Costs: $1
SE did not verify that a 16-year-old household member listed on a verification form as "in college" was a concurrent high school student, due to the student's age. The number in college reported on the FAFSA reflected what was believed to be accurate at the time. While SE is no longer required to ve...
SE did not verify that a 16-year-old household member listed on a verification form as "in college" was a concurrent high school student, due to the student's age. The number in college reported on the FAFSA reflected what was believed to be accurate at the time. While SE is no longer required to verify the number in college, going forward, SE will document any discrepancies to support determinations. To strengthen controls around verification, SE will also document any changes made during the verification process and provide supporting evidence for determinations. Additionally, SE will conduct internal audits of the verification process and review the cases of affected students. Responsible Official: Chrissie Isenberg, Financial Aid Director, has implemented corrective actions. Estimated Completion Date: The updated verification process was implemented immediately following knowledge of the finding. Responsible Official: Chrisie Isenberg, Financial Aid Director, has implemented corrective actions Estimated completion date: The updated verification process was implemented immediately following knowledge of the error
Management acknowledges an error in calculating the total number of days in the semester for Return of Title IV funding calculations. The semester days have been corrected, and going forward, they will be thoroughly verified against the academic calendar to ensure accuracy. Additionally, SE has upda...
Management acknowledges an error in calculating the total number of days in the semester for Return of Title IV funding calculations. The semester days have been corrected, and going forward, they will be thoroughly verified against the academic calendar to ensure accuracy. Additionally, SE has updated its process for managing Return of Title IV calculations. The revised process includes an individual review of each student's enrollment to ensure that any breaks in enrollment are accurately accounted for. As part of these improvements, SE will implement a double verification process during the annual setup to ensure all data used for calculations is accurate and consistent. Responsible Official: Chrissie Isenberg, Financial Aid Director, has implemented corrective actions. Estimated Completion Date: The number of semester days were corrected and the updated process implemented immediately following knowledge of the error. Responsible Official: Chrisie Isenberg, Financial Aid Director, has implemented corrective actions Estimated completion date: The number of semester days were corrected and the updated process implemented immediately following knowledge of the error
View Audit 341334 Questioned Costs: $1
Management acknowledges receipt of the audit report concerning our internal controls related to the review of reimbursement request worksheets. We appreciate the insight provided in identifying areas for improvement. While multiple levels of internal review were conducted during the creation of the...
Management acknowledges receipt of the audit report concerning our internal controls related to the review of reimbursement request worksheets. We appreciate the insight provided in identifying areas for improvement. While multiple levels of internal review were conducted during the creation of the base worksheet, we recognize the addition of columns could inadvertently introduce minor calculation errors and minor, inadvertent employee input errors could occur. To address this, we have implemented a procedure requiring that all worksheets undergo a review by an individual who did not prepare the original reimbursement request.
Management agrees with the condition and the recommendation that the Insitute review current processes for reporting to the NSLDS and implement procedures to ensure submissions are reported timely and accurately.
Management agrees with the condition and the recommendation that the Insitute review current processes for reporting to the NSLDS and implement procedures to ensure submissions are reported timely and accurately.
Finding Type: Compliance. Name of Contact Person: Landon Sommer, Superintendent. Recommendation: We recommend that all required filings be submitted timely according to the Single Audit Act of 1984 and Title 2 U.S. Code of Federal Regulations guidelines.
Finding Type: Compliance. Name of Contact Person: Landon Sommer, Superintendent. Recommendation: We recommend that all required filings be submitted timely according to the Single Audit Act of 1984 and Title 2 U.S. Code of Federal Regulations guidelines.
Finding Type: Material Weakness. Name of Contact Person: Landon Sommer, Superintendent. Recommendation: We recommend the District pay its employees in accordance with Board approved amounts. Corrective Action: The District will ensure that all employees are paid correctly based on the approve...
Finding Type: Material Weakness. Name of Contact Person: Landon Sommer, Superintendent. Recommendation: We recommend the District pay its employees in accordance with Board approved amounts. Corrective Action: The District will ensure that all employees are paid correctly based on the approved salary scale and step going forward. Proposed Completion Date: Immediately.
View Audit 341297 Questioned Costs: $1
Finding: 2024-001 Issue: U.S. Small Business Administration Microloan Program (ALN 59.046) Reporting Corrective Action Plan: Reports were submitted late due to staff turnover. Former President who submitted reports retired August 1, 2024, new President failed to submit report befor...
Finding: 2024-001 Issue: U.S. Small Business Administration Microloan Program (ALN 59.046) Reporting Corrective Action Plan: Reports were submitted late due to staff turnover. Former President who submitted reports retired August 1, 2024, new President failed to submit report before resigning in early November. Currently there is one staff person at REDEC, Business Manager, and administrator (consultant part time), Business Manager will be trained by consultant to submit reports when due. New hires will be cross trained so more than one person will learn/ know how to submit reports into the SBA’s complex reporting software system based in Excel. All reports have been subsequently submitted and accepted. Contact Information: George Miner President Regional Economic Development and Energy Corporation and REDEC Relending Corporation 109 Canada Road Painted Post, NY 14870 607-962-3021 Expected Correction Date: January 7, 2025 and on going as new staff are anticipated.
Finding 522064 (2024-002)
Significant Deficiency 2024
Audit Finding Reference: 2024-002 Management’s Response and Planned Corrective Action: The Town acknowledges the need to formalize written policies and procedures to comply with Uniform Guidance requirements. We are in the process of developing and implementing comprehensive policies addressing ...
Audit Finding Reference: 2024-002 Management’s Response and Planned Corrective Action: The Town acknowledges the need to formalize written policies and procedures to comply with Uniform Guidance requirements. We are in the process of developing and implementing comprehensive policies addressing allowable costs, employee travel, cash management, equipment and inventory, procurement, and subrecipient monitoring. Name of Contact Person and Completion Date: Name 1: Beth McKee Anticipated Completion Date – 6/30/2025
Finding 522063 (2024-001)
Significant Deficiency 2024
Finding 2024-001 Reporting Federal Agency Name: Department of the Treasury Pass‐Through Entity: Not applicable. Direct program. Assistance Listing Number: 21.027 Program Name: COVID-19 - Coronavirus State and Local Fiscal Recovery Funds Finding Summary: The County’s quarterly ...
Finding 2024-001 Reporting Federal Agency Name: Department of the Treasury Pass‐Through Entity: Not applicable. Direct program. Assistance Listing Number: 21.027 Program Name: COVID-19 - Coronavirus State and Local Fiscal Recovery Funds Finding Summary: The County’s quarterly Project and Expenditure Report for the quarter ended September 2023 reported several items as current period obligations that were reported as current period obligations in the previous quarter. Corrective Action Plan: The Finance Director currently reconciles cumulative expenditures to the reports prepared by the Senior Accountant before signing and dating the report, prior to submission by the Senior Accountant. There will be no additional current obligations in the future due to the December 31, 2024 deadline for obligations. Responsible Individual: Dawn Jindrich, Finance Director Anticipated Completion Date: June 30, 2025
Finding 522055 (2024-002)
Significant Deficiency 2024
2024-002 Filing of Federal Financial Reports Federal Departments: Department of Justice, Office on Violence Against Women Assistance Listing #: 16.526 Compliance and Internal Controls Significant Deficiency Category of Finding – Reporting Name of contact person: Vivian Huelgo, President and CE...
2024-002 Filing of Federal Financial Reports Federal Departments: Department of Justice, Office on Violence Against Women Assistance Listing #: 16.526 Compliance and Internal Controls Significant Deficiency Category of Finding – Reporting Name of contact person: Vivian Huelgo, President and CEO Corrective Action: Esperanza has assigned the contract accountant to be responsible for preparing these reports and implemented review processes to ensure these reports are accurate. Completion Date: The Organization has already adopted this corrective action.
Finding 522047 (2024-001)
Significant Deficiency 2024
2024-001 Late Filing of Federal Financial Reports Federal Departments: Department of Justice, Office on Violence Against Women Assistance Listing #: 16.526 Compliance and Internal Controls Significant Deficiency Category of Finding – Reporting Name of contact person: Vivian Huelgo, President a...
2024-001 Late Filing of Federal Financial Reports Federal Departments: Department of Justice, Office on Violence Against Women Assistance Listing #: 16.526 Compliance and Internal Controls Significant Deficiency Category of Finding – Reporting Name of contact person: Vivian Huelgo, President and CEO Corrective Action: Esperanza has assigned the contract accountant to be responsible for preparing these reports and implemented processes to ensure these reports are submitted on time. Completion Date: The Organization has already adopted this corrective action.
Management agrees with the finding. To determine any students who may have had an incorrect Return of Title IV aid (R2T4) processed, the financial aid office reviewed all students who withdrew to determine if recalculation was required for both the fall 2023 and spring 2024 semesters. • For the fal...
Management agrees with the finding. To determine any students who may have had an incorrect Return of Title IV aid (R2T4) processed, the financial aid office reviewed all students who withdrew to determine if recalculation was required for both the fall 2023 and spring 2024 semesters. • For the fall 2023 semester, the setup in Powerfaids had the break days correctly listed but two students did not have break days included in the R2T4 calculation that was processed. These students were reprocessed, and additional Pell disbursements were requested from COD on December 3, 2024. • For the spring 2024 semester, the setup in Powerfaids did not include the correct amount of break days. Spring break was 8 days and so we recalculated all students who withdrew during this semester and processed applicable adjustments (positive or negative) on December 3 or December 11, 2024. Management at the System Office will work with SMCC and KVCC management to implement a process to verify the setup for the R2T4 calculation which verifies correct dates are included within the semester calendar. The System will assign review of details in the batch of calculations and establish verification as calculations are scanned to the student file. The timing of this resolution is anticipated to occur in Spring 2025. Richard Rosen, Chief Financial Officer (Interim), is responsible for the corrective action plan.
2024-003 – Education Stabilization Fund – Prevailing wage rate requirements Criteria: Wage rate requirements apply to the Education Stabilization Fund when laborers and mechanics employed by contractors or subcontractors work on construction contracts more than $2,000. Laborers must be paid wages ...
2024-003 – Education Stabilization Fund – Prevailing wage rate requirements Criteria: Wage rate requirements apply to the Education Stabilization Fund when laborers and mechanics employed by contractors or subcontractors work on construction contracts more than $2,000. Laborers must be paid wages not less than those established for the locality of the project (prevailing wage rates) by the Department of Labor (DOL). Nonfederal entities shall include in their contracts, subject to wage rate requirements, a provision that the contractor or subcontractor comply with those requirements and the DOL regulations. This includes a requirement for the contractor or subcontractor to submit to the District weekly payrolls and a statement of compliance (certified payrolls). Condition: There was one Education Stabilization Fund construction project performed by a subcontractor. Grant expenditures for the project paid by the Education Stabilization Fund totaled $33,192. There was not a prevailing wage clause in the contract and certified payrolls were not received. Cause: The District was not aware that wage rate requirements applied to the construction project. Effect: A reimbursement request was made for expenditures that did not comply with wage rate requirements. Questioned Costs: $33,192 Auditor’s Recommendation: Establish controls to comply with wage rate requirements related to the Education Stabilization Fund. Management Response: The District will comply with the wage rate requirements for the Education Stabilization Fund going forward. Contact Person: Cary Brommerich Anticipated Completion: Not applicable
View Audit 341280 Questioned Costs: $1
Corrective Action Plan: The College will review its information security policy during FY 2025 and will make the required changes. Anticipated Completion Date: The corrective action will be completed by June 30, 2025. Contact Person: Stephanie Dickerson, Registrar/Financial Aid 910-323-5614
Corrective Action Plan: The College will review its information security policy during FY 2025 and will make the required changes. Anticipated Completion Date: The corrective action will be completed by June 30, 2025. Contact Person: Stephanie Dickerson, Registrar/Financial Aid 910-323-5614
Corrective Action Plan: Federal Direct Loan exit interview information was sent to the students in question in November 2024. Procedures will be improved to ensure Federal Direct Loan exit interviews are completed or information is sent to students when they cease enrollment at the College. Anticipa...
Corrective Action Plan: Federal Direct Loan exit interview information was sent to the students in question in November 2024. Procedures will be improved to ensure Federal Direct Loan exit interviews are completed or information is sent to students when they cease enrollment at the College. Anticipated Completion Date: The corrective action was completed in November 2024. Contact Person: Stephanie Dickerson, Registrar/Financial Aid 910-323-5614
Corrective Action Plan: Management agrees with the auditors’ finding and their recommendation. The Financial Aid Director updated the enrollment status for the students in question in November 2024. Procedures will be improved to ensure that a student’s enrollment status is updated timely and with t...
Corrective Action Plan: Management agrees with the auditors’ finding and their recommendation. The Financial Aid Director updated the enrollment status for the students in question in November 2024. Procedures will be improved to ensure that a student’s enrollment status is updated timely and with the correct date of the change. Anticipated Completion Date: The corrective action was completed in November 2024. Contact Person: Stephanie Dickerson, Registrar/Financial Aid 910-323-5614
Condition: The City could not provide evidence that it complied with 2 CFR 200.214, which states that nonfederal entities are subject to the non-procurement debarment and suspension regulations implementing Executive Orders 12549 and 12689, as well as 2 CFR part 180. Planned Corrective Action: The c...
Condition: The City could not provide evidence that it complied with 2 CFR 200.214, which states that nonfederal entities are subject to the non-procurement debarment and suspension regulations implementing Executive Orders 12549 and 12689, as well as 2 CFR part 180. Planned Corrective Action: The city will ensure that all future contracts awarded under this program are in compliance and will have contractors sign to verify that they are in compliance. Contact person responsible for corrective action: Lisa Griggs Anticipated Completion Date: June 30, 2025
Management will implement a process to ensure all vendors are verified for suspension and debarment prior to awarding or extending a contract. The process will be documented in the vendor file.
Management will implement a process to ensure all vendors are verified for suspension and debarment prior to awarding or extending a contract. The process will be documented in the vendor file.
In response to Finding 2024-001 Segregation of Duties/ Review Procedures identified in the fiscal year 2024 audit, the University of Kansas School of Medicine-Wichita Medical Practice Association has modified the HOPW A, housing opportunities for persons with AIDS, procedures for verifying the parti...
In response to Finding 2024-001 Segregation of Duties/ Review Procedures identified in the fiscal year 2024 audit, the University of Kansas School of Medicine-Wichita Medical Practice Association has modified the HOPW A, housing opportunities for persons with AIDS, procedures for verifying the participant's eligibility, rent and utility assistance calculations for accuracy assurance. Immediately, the program has modified the KCTH checklist for housing assistance/support services to include a verification line for both the "intake" and the "verified" for each participant file. To manage the increasing workload of the growing program, a new housing coordinator position is in the recruitment stage. This position will ensure there is an available FTE to complete the verification process timely and assist the Ryan White case managers with client housing needs. Sheila Norris, Director of Finance, will serve as the contact person for this corrective action plan. We hope these changes will sufficiently address Finding 2024-001 Segregation of Duties/ Review Procedures.
Program Name: Federal Pell Grant ALN and Program Expenditures: 84.063 ($956,966) Award Number: P063P233629 Federal Award Year: July 1, 2023 to June 30, 2024 Questioned Costs: $660 Condition Found: The R2T4 calculation was completed incorrectly for two of the fourteen R2T4s reviewed during our audit....
Program Name: Federal Pell Grant ALN and Program Expenditures: 84.063 ($956,966) Award Number: P063P233629 Federal Award Year: July 1, 2023 to June 30, 2024 Questioned Costs: $660 Condition Found: The R2T4 calculation was completed incorrectly for two of the fourteen R2T4s reviewed during our audit. All of the R2T4s completed by College during the year ended June 30, 2024 were reviewed during the audit. For one student, the number of days in the semester used in the calculation was incorrect. For the second student, the amount of Pell awarded and used in the calculation was incorrect. Corrective Action Plan: Management agrees with the auditors’ finding and their recommendation. The Financial Aid Director and auditor worked together to determine the number of days that were in the semester for the first student and the amount of Federal Pell Grant funds the second student was eligible to receive. The R2T4s were recalculated for the students in question. $558 of Federal Pell Grant funds were returned for the first student in question and $102 of Federal Pell Grant funds were awarded to the second student in question on October 24, 2024. Anticipated Completion Date: The corrective action was completed on October 24, 2024Contact Person Brian Rains, Director of Financial Aid 417-268-6045
View Audit 341250 Questioned Costs: $1
Program Name: Federal Direct Student Loan Program ALN and Program Expenditures: 84.268($1,647,759)Award Number: P268K243629 Federal Award Year: July 1, 2023 to June 30, 2024 Questioned Costs:$1,000 Condition Found: The amount of unsubsidized Federal Direct Loans awarded was incorrect for one of thir...
Program Name: Federal Direct Student Loan Program ALN and Program Expenditures: 84.268($1,647,759)Award Number: P268K243629 Federal Award Year: July 1, 2023 to June 30, 2024 Questioned Costs:$1,000 Condition Found: The amount of unsubsidized Federal Direct Loans awarded was incorrect for one of thirty-two students in our sample that received Federal Direct Loans. Corrective Action Plan: Management agrees with the auditors’ finding. The Financial Aid Director returned $1,000 of unsubsidized Federal Direct Loan funds to the Department of Education on October 24, 2024. The financial aid office and registrar’s office will work together to ensure that both parties are aware of the student’s credit hours passed and their eligibility for federal aid. Anticipated Completion Date: The corrective action was completed on October 24, 2024 Contact Person Brian Rains, Director of Financial Aid 17-268-6045
View Audit 341250 Questioned Costs: $1
Finding: 2024-003 - Reporting Auditor Description of Condition and Effect: During our audit procedures over the Organization's reporting process, we noted that none of the quarterly reports selected for testing included documentation that they were subjected to an independent review and approval pr...
Finding: 2024-003 - Reporting Auditor Description of Condition and Effect: During our audit procedures over the Organization's reporting process, we noted that none of the quarterly reports selected for testing included documentation that they were subjected to an independent review and approval prior to submission in order to detect and correct potential errors or omissions. As a result of this condition, the Organization did not comply fully with the reporting requirements under this federal award. In addition, the Organization was exposed to an increased risk that the reports filed could contain errors and not be detected and corrected on a timely basis. Auditor Recommendation: We recommend that the Organization establish procedures to ensure that all reports are subject to review and approval by an independent employee prior to submission, and that the review and approval is adequately documented. Corrective Action: By June 30, 2025, management will establish procedures ensuring all reports are subjected to review prior to submission and that review is well documented. Responsible Person: Joe Sobieralski, President and CEO Anticipated Completion Date: June 30, 2025
Finding: 2024-002 - Subrecipient Monitoring Auditor Description of Condition and Effect: We noted that the Organization did not compile any risk assessments or perform adequate subrecipient monitoring during the fiscal year. The lack of monitoring failed to provide reasonable assurance that the sub...
Finding: 2024-002 - Subrecipient Monitoring Auditor Description of Condition and Effect: We noted that the Organization did not compile any risk assessments or perform adequate subrecipient monitoring during the fiscal year. The lack of monitoring failed to provide reasonable assurance that the subrecipients complied with the provisions of the grant. Auditor Recommendation: We recommend that the Organization create a subrecipient policy to ensure that all subrecipient grant awards are monitored in compliance with the Uniform Guidance requirements. Corrective Action: Management will create and adopt a subrecipient monitoring policy that ensures compliance with the Uniform Guidance requirements by June 30, 2025. Responsible Person: Joe Sobieralski, President and CEO Anticipated Completion Date: June 30, 2025
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