Finding Text
Identification of the Federal Program:
Assistance Listing Number: 93.899
Assistance Listing Title: Minority HIV/AIDS Fund (MHAF)
Federal Agency: U.S. Department of Health and Human Services
Pass-through Entity: N/A
Federal Award Identification Number: 1H79TI087013-01
Criteria or Specific Requirement (Including Statutory, Regulatory, or Other Citation):
Programmatic Progress Report – Portable Clinical Care Pilot Project recipients are required to submit a six month
progress report due no later than 30 days after the end of the second quarter. The due date of the March 31, 2024 report is April 30, 2024.
Condition:
During our audit, we noted that the six month programmatic progress report was not submitted by the required
deadline by April 30, 2024. It was submitted on May 20, 2024.
Cause:
The delay in submitting the six month programmatic progress report was due to a dispute between the City and its consultant, which resulted in the consultant not submitting the required report on time. Additionally, the City did not have a contingency plan in place to address such situation.
Effect or Potential Effect:
Delay in filing the report resulted in noncompliance with the reporting compliance requirement.
Questioned Costs:
None.
Context:
See condition above for the context of the finding.
Identification as a Repeat Finding, If Applicable:
Not applicable.
Recommendation:
We recommend that the City strengthen its internal control for reporting obligations, considering the appointment of backup personnel, or establish contingency plans to ensure timely submission of the required reports, regardless of any third-party challenges, or obtain extension from grantor.
Views of Responsible Officials:
Management concurs the finding.