CONDITION: During my review of Aliquippa School District’s compliance with the requirements of
the Public School Code and the Uniform Guidance for procurement of goods and services, the
District was unable to provide documentation or other evidence that either 1) three price or rate
quotations for t...
CONDITION: During my review of Aliquippa School District’s compliance with the requirements of
the Public School Code and the Uniform Guidance for procurement of goods and services, the
District was unable to provide documentation or other evidence that either 1) three price or rate
quotations for the purchase of goods between $10,000 and $22,500, and services between
$10,000 and $250,000 were obtained, 2) competitive bidding was performed for the purchases of
goods over $22,500 or 3) the vendor met the requirements of a ‘sole source provider’ with
documentation to support such designation, for the following vendors: Voyager Sopris Learning
($49,117) and Questeq ($70,549).
CRITERIA: As specified in 2 CFR 200 318(i) of the Uniform Guidance, the District must maintain
records sufficient to detail the history of procurement. These records will include, but are not
necessarily limited to, the following: rationale for the method of procurement, selection of contract
type, contractor selection or rejection, and the basis for the contract price. In addition, small
purchase procedures per 2 CFR 200.320(a)(2)(i) for acquisitions between the micro-purchase
threshold (currently $10,000) and the simplified acquisition threshold (current $250,000), price or
rate quotations must be obtained from an adequate number of qualified sources as determined
appropriate. Per 24 PA Statue 8.807.1, there should be three quotes that are either written or well
documented and over $22,500 formal bidding procedures must be utilized. Furthermore, Section 2
CFR 200.320(c’) of the Uniform Guidance details five (5) circumstances in which noncompetitive
procurement can be used.
MANAGEMENT’S CORRECTIVE ACTION PLAN: Management will review and update as
necessary, it’s current procurement policies and procedures to ensure compliance with all
applicable sections of the Uniform Guidance, in specific, Sections 2 CFR 200.318(i) and
200.320(a)(2)(i) of the Uniform Guidance, as well as 24 PS 8.807.1. In specific, these procedures
will include 1) obtaining all relevant information pertaining to procurements involving federal
assistance from any cooperative purchasing group, 2) obtaining quotations from three qualified
providers where applicable and documenting those results, and 3) properly document purchases
using federal assistance when the vendor meets the criteria as a sole source provider. These three
(3) updated procedures will be implemented during the remaining months of the 2023-2024 fiscal
year, and all subsequent years, for future purchases where applicable.