Finding Text
Criteria: According to the CACFP Child Care Home Compliance Manual, Section 5.2 the Sponsor should review the meal counts reported on the monthly meal count summaries to ensure that meal counts are accurate.
Condition: Meal and snack counts reported on Sponsor’s reimbursement claim did not always agree with all supporting documentation.
Cause: The condition was caused by clerical error as the majority of reports from providers are handwritten in nature.
Effect: Meal and snack count errors were not caught during the review process. Federal and State of Arizona requirements were not always met.
Context: For 8 out of 21 providers' meal count summaries reviewed, the number of meals and snacks reported on the meal count summaries did not agree to the supporting documentation. For November 2023, Breakfast counts were overstated by 1, AM Snack was overstated by 1, Lunch was understated by 80, PM Snack was understated by 27, Supper was understated by 23, and Late Snack was understated by 3. The total error for November 2023 resulted in an underpayment of $346.68. For April 2024, Breakfast counts were overstated by 1, Lunch was understated by 8, PM Snack was overstated by 1, and Supper was overstated by 7. The total error for April 2024 resulted in an overpayment of $0.14. The net errors resulted in an underpayment of $346.54. The sample size was statistically valid.
Recommendation: The Organization should follow Federal and State requirements to ensure the CACFP operates properly .To ensure guidelines are met, the Organization should review provider meal counts and Meals Served Report totals for accuracy.