Finding Number – 2024-001 Procurement Finding & 2024-002 Payroll Finding
Planned Corrective Action
1. Policy Development: Draft a comprehensive procurement policy that aligns with federal standards
and addresses all required elements, including conflict of interest provisions and procurement
methods.
2. Approval Process: Present the drafted policy to leadership or the governing body for review and
approval.
3. Implementation: Roll out the approved procurement policy to all relevant departments and
stakeholders.
4. Training: Conduct training sessions to ensure staff understand and comply with the new
procurement procedures.
5. Monitoring: Establish a system to regularly review procurement activities for compliance with the
policy and federal regulations.
6. Implement a system of internal controls to ensure payroll charges are supported by accurate
records reflecting actual work performed. This system should include regular reconciliation of
estimated payroll allocations with actual time worked and documented certifications by
employees or supervisors.
Anticipate Completion Date – May 31, 2025
Responsible Contact Person – Monique Langston, Grant Director