Corrective Action Plans

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Consideration of an FDIC insured sweep account will be made or the board will ensure proper review of the bank occurs regularly
Consideration of an FDIC insured sweep account will be made or the board will ensure proper review of the bank occurs regularly
This was an oversight as it was thought that the automatic transfers were set-up but never properly effectuated. Additionally the catch-up contribution from the prior year was misleading as it seemed the account had increased. The catch-up contribution for 2024 was made immediately when the contro...
This was an oversight as it was thought that the automatic transfers were set-up but never properly effectuated. Additionally the catch-up contribution from the prior year was misleading as it seemed the account had increased. The catch-up contribution for 2024 was made immediately when the controller noticed this during year end close.
View Audit 357074 Questioned Costs: $1
Three different people were in the role of accounts payable during the year causing added strain to proper invoice review. This position has since been filled and the importance of reviewing invoices for proper allocation has been communicated. Additionally, all inaccurate charges were corrected.
Three different people were in the role of accounts payable during the year causing added strain to proper invoice review. This position has since been filled and the importance of reviewing invoices for proper allocation has been communicated. Additionally, all inaccurate charges were corrected.
View Audit 357074 Questioned Costs: $1
Action Taken: The Organization replaced the prior property management company on November 1, 2023, and has instructed the new property management company, Hawaii Affordable Properties, Inc., to establish a procedure to ensure that management approvals are documented for unbudgeted expenditures excee...
Action Taken: The Organization replaced the prior property management company on November 1, 2023, and has instructed the new property management company, Hawaii Affordable Properties, Inc., to establish a procedure to ensure that management approvals are documented for unbudgeted expenditures exceeding $2,000, and expenditures shall not exceed the sum of $5,000 in the aggregate per year, unless such expenditure is specifically authorized in writing by the Company. In addition, the Company has instructed Hawaii Affordable Properties, Inc. to review and monitor its internal control policies and procedures over cash disbursements to ensure the necessary internal approvals are documented before being expended.
Finding ref number: 2024-001 Finding caption: The District did not have adequate internal controls and did not comply with federal Title I eligibility requirements. Name, address, and telephone of District contact person: Dan King 250 E Campus Dr. Belfair, WA 98528 (360) 277-2107 Corrective actio...
Finding ref number: 2024-001 Finding caption: The District did not have adequate internal controls and did not comply with federal Title I eligibility requirements. Name, address, and telephone of District contact person: Dan King 250 E Campus Dr. Belfair, WA 98528 (360) 277-2107 Corrective action the auditee plans to take in response to the finding: The district is strengthening its internal controls for monitoring the Per Pupil Expenditure (PPE) to match higher poverty concentration in its schools by the following: 1. Developing and utilizing an Excel Spreadsheet as a “PPE Tool” to allocate funds appropriately a. The PPE Tool will be a shared working document between the Business Office, Human Resources, and Title I Coordinator, b. The PPE Tool will be utilized when applying for the 2025-2026 Consolidated Grant and all future Consolidated Grant applications; and, c. The PPE Tool will be used when completing budgetary reviews at cabinet meetings. These measures will be implemented going forward as internal controls for ensuring compliance with eligibility requirements for Title I funding. Anticipated date to complete the corrective action: Beginning July 2025 when the District will be completing the Consolidated Grant application in the Education Grants Management System (EGMS).
Corrective Action Plan To the extent possible, monitoring of monthly financial results and compliance information will continue in the County Courthouse offices and the County Health Department. Anticipated Completion Date The County is not in a financial position to hire additional employees. The...
Corrective Action Plan To the extent possible, monitoring of monthly financial results and compliance information will continue in the County Courthouse offices and the County Health Department. Anticipated Completion Date The County is not in a financial position to hire additional employees. The increased monitoring has already begun. Responsible Parties John Spangler, Fulton County Board Chairman 257 West Lincoln Street Lewistown, Illinois 61542 (309)547-0901 Staci Mayall, County Treasurer 100 North Main Street Lewistown, Illinois 61542 (309)547-3041 Patrick O’Brian, County Clerk 100 North Main Street Lewistown, Illinois 61542 (309)547-3041
Assistance Listing Number: 2024-002 Program: 93.434 Federal Agency: Every Student Succeeds Act/Preschool Development Grants Pass-Through Agencies: U.S. Department of Health and Human Services Contract State of Arizona Number: 90TP0087-01-00 Award Year: January 1, 2024 – September 30, 202...
Assistance Listing Number: 2024-002 Program: 93.434 Federal Agency: Every Student Succeeds Act/Preschool Development Grants Pass-Through Agencies: U.S. Department of Health and Human Services Contract State of Arizona Number: 90TP0087-01-00 Award Year: January 1, 2024 – September 30, 2024 Compliance Requirement: Reporting Criteria: Per the Preschool Development grant (“PDG”) manual provided by the grantor, a completion report is required to be submitted at the end of each grant award period. Condition: Required report was not submitted to the granting agency timely. Name of Contact Person: Connie Nelson, Chief Administration Officer Phone Number: 480-695-8799 Anticipated Completion Date: May 31, 2025 Views of Responsible Officials and Corrective Actions: The current YMCA Grant tracking form will be updated to include reporting requirement dates. The Associate Vice President of Finance (AVP) will maintain a calendar of all grant reporting requirements. The calendar will be populated as grants are awarded and reporting deadlines will be clarified with the governmental agencies if questions arise. The tracking form is reviewed twice monthly and is accessible to all members of the Finance team tasked with grant reporting and will be monitored by the AVP and Sr. Vice President of Finance.
Item: 2024-001 Assistance Listing Number: 17.289 Program: Community Project Funding/ Congressionally Directed Spending Federal Agency: U.S. Department of Labor Pass-Through Agencies: N/A Contract Number: 24A60CP000265-01-00 Award Year: April 1, 2024 – December 31, 2024 Compliance Requ...
Item: 2024-001 Assistance Listing Number: 17.289 Program: Community Project Funding/ Congressionally Directed Spending Federal Agency: U.S. Department of Labor Pass-Through Agencies: N/A Contract Number: 24A60CP000265-01-00 Award Year: April 1, 2024 – December 31, 2024 Compliance Requirement: Reporting Criteria: Per the grant agreement, award recipients are required to submit quarterly and final narrative reports on grant activities funded under this award. All reports are due by the 15th day of the second month after each calendar-year quarter. Condition: A required report was not submitted to the granting agency timely. Name of Contact Person: Connie Nelson, Chief Administration Officer Phone Number: 480-695-8799 Anticipated Completion Date: May 31, 2025 Views of Responsible Officials and Corrective Actions: The current YMCA Grant tracking form will be updated to include reporting requirement dates. The Associate Vice President of Finance (AVP) will maintain a calendar of all grant reporting requirements. The calendar will be populated as grants are awarded and reporting deadlines will be clarified with the governmental agencies if questions arise. The tracking form is reviewed twice monthly and is accessible to all members of the Finance team tasked with grant reporting and will be monitored by the AVP and Sr. Vice President of Finance.
CONTACT PERSON For finding resolution and Single Audit matters, please contact Stacey Layman, Director of Accounting, Contracts, and Human Resources. 2024-005 DATA COLLECTION FORM COMPLIANCE (11.469 CONGRESSIONALLY IDENIFIED AWARDS AND PROJECTS) Corrective Action- We will complete all future Single...
CONTACT PERSON For finding resolution and Single Audit matters, please contact Stacey Layman, Director of Accounting, Contracts, and Human Resources. 2024-005 DATA COLLECTION FORM COMPLIANCE (11.469 CONGRESSIONALLY IDENIFIED AWARDS AND PROJECTS) Corrective Action- We will complete all future Single Audits in a timely manner and to the Federal Audit Clearinghouse prior to the required deadline to ensure all compliance requirements are met.
CONTACT PERSON For finding resolution and Single Audit matters, please contact Stacey Layman, Director of Accounting, Contracts, and Human Resources. 2024-004 INTERNAL CONTROLS OVER COMPLIANCE (11.469 CONGRESSIONALLY IDENTIFIED AWARDS AND PROJECTS) Corrective Action- All invoices are reviewed and a...
CONTACT PERSON For finding resolution and Single Audit matters, please contact Stacey Layman, Director of Accounting, Contracts, and Human Resources. 2024-004 INTERNAL CONTROLS OVER COMPLIANCE (11.469 CONGRESSIONALLY IDENTIFIED AWARDS AND PROJECTS) Corrective Action- All invoices are reviewed and approved by the program manager before being submitted for payment. Quarterly and semi-annual reporting are reviewed by program manager(s) prior to being submitted.
Finding 2024-003 - Wage Rate Compliance: The District has consulted legal counsel and secured a standardized contract template to be used for construction projects financed with Federal funds. This contract will be implemented consistently moving forward to ensure compliance with applicab...
Finding 2024-003 - Wage Rate Compliance: The District has consulted legal counsel and secured a standardized contract template to be used for construction projects financed with Federal funds. This contract will be implemented consistently moving forward to ensure compliance with applicable wage rate regulations.
Finding 2024-002 - Audit Report Submission Deadline: The FY23 audit experienced delays due to challenges with the prior auditor. Additionally , the FY24 audit was affected by the District's conversion to a new Financial/HR software system. Initial setup issues, resolved by October 2024, delayed the ...
Finding 2024-002 - Audit Report Submission Deadline: The FY23 audit experienced delays due to challenges with the prior auditor. Additionally , the FY24 audit was affected by the District's conversion to a new Financial/HR software system. Initial setup issues, resolved by October 2024, delayed the completion of cash balances until December 2024. Compounding these delays were difficulties reconciling cash due to discrepancies at the County Treasurer's office. Corrective Actions: • The software issues have been fully resolved. • The District has successfully reconciled cash and revenue with the County Treasurer. • No further issues are anticipated for future audit submissions.
The City will review current processes and realign Immediately duties and processes to improve internal controls within the identification of federal award expenditures.
The City will review current processes and realign Immediately duties and processes to improve internal controls within the identification of federal award expenditures.
Noncompliance with Reporting (Public Housing Capital Fund ALN 14.872) Housing Authority staff has attended training regarding proper closeout of CFP grants. The Authority’s staff will continue to attend trainings to ensure that the Authority is in compliance with all CFP reporting requiremen...
Noncompliance with Reporting (Public Housing Capital Fund ALN 14.872) Housing Authority staff has attended training regarding proper closeout of CFP grants. The Authority’s staff will continue to attend trainings to ensure that the Authority is in compliance with all CFP reporting requirements. Date of completion: Ongoing
Noncompliance with Period of Performance (Public Housing Capital Fund ALN 14.872) Housing Authority staff has attended training regarding the proper reporting of CFP obligations and expenditures. The Authority’s staff will continue to attend trainings to ensure that the Authority is in compl...
Noncompliance with Period of Performance (Public Housing Capital Fund ALN 14.872) Housing Authority staff has attended training regarding the proper reporting of CFP obligations and expenditures. The Authority’s staff will continue to attend trainings to ensure that the Authority is in compliance with all CFP reporting requirements. Date of completion: Ongoing
CORRECTIVE ACTION PLAN FOR FINDINGS REPORTED UNDER UNIFORM GUIDANCE Castle Rock School District No. 401 September 1, 2023 through August 31, 2024 This schedule presents the corrective action the District is planning to take for findings included in this report in accordance with Title 2 U.S. Code ...
CORRECTIVE ACTION PLAN FOR FINDINGS REPORTED UNDER UNIFORM GUIDANCE Castle Rock School District No. 401 September 1, 2023 through August 31, 2024 This schedule presents the corrective action the District is planning to take for findings included in this report in accordance with Title 2 U.S. Code of Federal Regulations (CFR) Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Finding ref number: 2024-003 Finding caption: The District did not have adequate internal controls and did not comply with federal wage rate requirements. Name, address, and telephone of District contact person: Gloria Dupree, CSBS, CSBO Director of Fiscal Services Castle Rock School District 600 Huntington Ave S Castle Rock, WA 98611 Phone: 360.501.3132 Corrective action the auditee plans to take in response to the finding: (If the auditee does not concur with the finding, the auditee must list the reasons for disagreement). • Provide a check list for finance, facilities, and procurement staff on Davis-Bacon compliance requirements, including how to access and apply wage determinations from SAM.gov. • Require all contractors and subcontractors on federally funded projects to sign certifications of compliance with federal wage laws. • Implement a checklist for federal construction projects. Provide training to all relevant staff on reviewing and verifying certified payroll reports. Anticipated date to complete the corrective action: 06/30/2025
CORRECTIVE ACTION PLAN FOR FINDINGS REPORTED UNDER UNIFORM GUIDANCE Castle Rock School District No. 401 September 1, 2023 through August 31, 2024 This schedule presents the corrective action the District is planning to take for findings included in this report in accordance with Title 2 U.S. Code ...
CORRECTIVE ACTION PLAN FOR FINDINGS REPORTED UNDER UNIFORM GUIDANCE Castle Rock School District No. 401 September 1, 2023 through August 31, 2024 This schedule presents the corrective action the District is planning to take for findings included in this report in accordance with Title 2 U.S. Code of Federal Regulations (CFR) Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Finding ref number: 2024-002 Finding caption: The District did not have adequate internal controls and did not comply with federal procurement and suspension and debarment requirements. Name, address, and telephone of District contact person: Gloria Dupree, CSBS, CSBO Director of Fiscal Services Castle Rock School District 600 Huntington Ave S Castle Rock, WA 98611 Phone: 360.501.3132 Corrective action the auditee plans to take in response to the finding: (If the auditee does not concur with the finding, the auditee must list the reasons for disagreement). Conduct mandatory training for all staff involved in procurement on federal regulations, including how to check vendors against the System for Award Management (SAM.gov) for suspension or debarment. Establish a procurement review checklist to be completed by the vendor and staff. Send out yearly with request of updated w-9 the vendor acknowledgment with debarment statement. Review debarment statues yearly. Anticipated date to complete the corrective action: 6/30/2025
Finding 561400 (2024-001)
Significant Deficiency 2024
Recommendation: The county staff and management should review roles and responsibilities related to the annual reporting requirements and develop controls to ensure that regardless of position turnover, the required reporting is able to be submitted in a timely manner. This may include ensuring mult...
Recommendation: The county staff and management should review roles and responsibilities related to the annual reporting requirements and develop controls to ensure that regardless of position turnover, the required reporting is able to be submitted in a timely manner. This may include ensuring multiple county personnel are aware of deadlines and required reporting. Views of Responsible Officials and Planned Corrective Actions: The county understands and concurs with this finding. The county will employ a system to ensure timely reporting that includes additional oversite of the program by the County administration. The position responsible for reporting has also undergone turnover and the new employee responsible for such reporting will be informed of the required deadlines.
Corrective Action Plan Finding: Finding 2024-002-Internal Controls Inadequate for Disbursements-Allowable Costs Condition: Good internal controls should be in place to make sure that disbursements are for eligible payments, are correctly classified, and are timely paid. Good controls ensure that ...
Corrective Action Plan Finding: Finding 2024-002-Internal Controls Inadequate for Disbursements-Allowable Costs Condition: Good internal controls should be in place to make sure that disbursements are for eligible payments, are correctly classified, and are timely paid. Good controls ensure that there is proper, documented review of all of these functions. Records should be maintained in an order that is conducive to efficient and timely summarizing by the outside fee accounting firm. Unaudited financial statements should be produced on a timely basis, and reviewed timely by the board of commissioners. Corrective Action Planned We will comply with the auditor’s suggestions. Person responsible for corrective action: Jedidiah Jackson, E.D. Telephone: (985) 785-2601 St. Charles Parish Housing Authority Fax: (985) 785-6238 200 Boutte Estates Dr. Boutte, LA 70039 Anticipated Completion Date- September 30, 2025
View Audit 356963 Questioned Costs: $1
ST. CHARLES PARISH HOUSING AUTHORITY________________________________________PHONE: 985-785-2601 ·FAX:985-785-6238· 200 BOUTTE ESTATES DRIVE ·BOUTTE, LA 70039-0448 ________________________________________ HOUSING AUTHORITY OF ST. CHARLES PARISH, LOUISIANA CORRECTIVE ACTION PLAN YEAR ENDED SEPTEMBER...
ST. CHARLES PARISH HOUSING AUTHORITY________________________________________PHONE: 985-785-2601 ·FAX:985-785-6238· 200 BOUTTE ESTATES DRIVE ·BOUTTE, LA 70039-0448 ________________________________________ HOUSING AUTHORITY OF ST. CHARLES PARISH, LOUISIANA CORRECTIVE ACTION PLAN YEAR ENDED SEPTEMBER 30, 2024 Corrective Action Plan Finding: Finding 2024-001-Insufficent Restricted Cash and Deficit in Unrestricted Net Position-Allowable Costs Condition: HUD designates the Housing Choice Voucher advances to be in two categories: (a)-strictly to be used for HAP payments and (b)-to be used to pay for all non-HAP payment expenses identified with the HCV program. The (b) portion is considered Unrestricted HAP equity. When this number is a negative, this means that the HCV program has spent more than it should have. At September 30, 2024, the deficit as shown on page 11, of the Statement of Net Position, is $103,785. Corrective Action Planned I am Jedidiah Jackson. I was hired as Executive Director and started July 1, 2024. I believe that many of the issues noted in this audit have been corrected and I am working on the remaining issues. Person responsible for corrective action: Jedidiah Jackson, E.D. Telephone: (985) 785-2601 St. Charles Parish Housing Authority Fax: (985) 785-6238 200 Boutte Estates Dr. Boutte, LA 70039 Anticipated Completion Date- September 30, 2025
Finding 561396 (2024-001)
Significant Deficiency 2024
U.S Department of Treasury 2024-001 Coronavirus State and Local Fiscal Recovery Funds – Assistance Listing No. 21.027 Recommendation: We recommended that the organization implement a review and approval process for all quarterly progress report submissions. This should include: •Training staff on...
U.S Department of Treasury 2024-001 Coronavirus State and Local Fiscal Recovery Funds – Assistance Listing No. 21.027 Recommendation: We recommended that the organization implement a review and approval process for all quarterly progress report submissions. This should include: •Training staff on the importance of the review and approval process. •Ensuring adequate staffing levels to handle the review process. •Developing clear guidelines and procedures for the review and approvalprocess. •Regularly monitoring and auditing the review process to ensure compliance. Explanation of disagreement with audit finding: Management concurs with the finding. Action taken in response to finding: Additional fiscal staff has been hired to assist with various fiscal tasks including grant compliance and reporting. The guidelines are being updated, the checklist expanded, and documentation of secondary approval of reports is being retained. Grant guidelines, procedures, and checklists will be utilized to ensure compliance is maintained. Name(s) of the contact person(s) responsible for corrective action: Pete Winton Planned completion date for corrective action plan: The above action plan will be implemented in fiscal year 2025.
Finding 2024-002 Description of Finding Significant Deficiency in Internal Control over Compliance, and Other Matter Statement of Concurrence or Nonconcurrence The Town concurs. Corrective Action The Town agrees with this finding and will ensure the Board of Education department heads and Director...
Finding 2024-002 Description of Finding Significant Deficiency in Internal Control over Compliance, and Other Matter Statement of Concurrence or Nonconcurrence The Town concurs. Corrective Action The Town agrees with this finding and will ensure the Board of Education department heads and Director of Operations sign all invoices. Name of Contact Person Robert Buden, Director of Finance Completion Date May 20, 2025
Item 2024‐001 – Special Tests and Provisions – Wage Rate Requirements (Repeat) Recommendation: 2 CFR 200.303 requires the non-Federal entity to “(a) establish and maintain effective internal controls over the Federal award that provides reasonable assurance that the non- Federal entity is managing t...
Item 2024‐001 – Special Tests and Provisions – Wage Rate Requirements (Repeat) Recommendation: 2 CFR 200.303 requires the non-Federal entity to “(a) establish and maintain effective internal controls over the Federal award that provides reasonable assurance that the non- Federal entity is managing the Federal statutes, regulations, and the terms and conditions of the Federal award.” 2 CFR 200.326 and 29 CFR Part 5, Labor Standards Provisions Applicable to Contracts Governing Federally Financed and Assisted Construction (DOL Regulations) require the contractor or subcontractor to submit to the nonfederal entity weekly, for each week in which any contract work is performed, a copy of the payroll and a statement of compliance (certified payrolls). We recommend the strengthening of controls to ensure the prevailing wage rate clauses are included in the contracts and that certified payrolls are received for each week in which construction work is performed. The Chief School Financial Officer, Linda Harper, should review documentation for inclusion of the prevailing wage rate clauses in construction contracts as part of the bid process prior to expenditures being made. She should also review all invoices received from contractors and subcontractors to ensure that the certified payroll information is received for all weeks for which construction work is performed. Action Taken: Management has reviewed the requirements of 2 CFR Section 200.303 and 2 CFR 200.326 relating to wage rate requirements and agrees with the recommendation. Management has already communicated with all current contractors and subcontractors regarding the wage rate requirements for contracts in progress and has implemented additional procedures for future projects effective October 1, 2024. These additional procedures include the Chief School Financial Officer (CSFO), Linda Harper, reviewing all proposed construction contracts for inclusion of the prevailing wage rate clause as part of the bid process prior to expenditures being made. The CSFO will also review all invoices received from contractors and subcontractors to ensure that the certified payroll information is received for all weeks for which construction work is performed.
View Audit 356950 Questioned Costs: $1
April 9, 2025 CORRECTIVE ACTION PLAN: June 30, 2024 Identifying Number 2024-003: Reporting Finding: Linder the Uniform Guidance, Section 200.512, Report Submission, the audit must be completed, and the data collection form and single audit reporting package must be submitted to the Federal Audit ...
April 9, 2025 CORRECTIVE ACTION PLAN: June 30, 2024 Identifying Number 2024-003: Reporting Finding: Linder the Uniform Guidance, Section 200.512, Report Submission, the audit must be completed, and the data collection form and single audit reporting package must be submitted to the Federal Audit Clearinghouse (FAC) within the earlier or 30 calendar days after receipt of the auditor's report, or nine months after the end of the audit period. Additionally, internal controls pertaining to monthly and year-end close processes should include procedures to ensure all supporting schedules are prepared and reviewed timely ensuring timely audits and compliance with the Committee of Sponsoring Organizations (COSO) framework. The audit of the Organization for the year ended June 30, 2024, had a submission deadline of March 31, 2025. The Organization's June 30, 2024 Single Audit package was not submitted to the FAC by the deadline of March 31, 2025. Significant delays stemming from the Organization's year-end closing process extended over a prolonged period due to staffing challenges. As a result, delays in the completion of the audit result in required audit procedures and ultimate completion date to extend beyond the regulatory deadline. Corrective Action Taken or Planned: Management has reviewed the recommendations and will develop a schedule with auto reminders to ensure that these reporting requirements are completed on a timely basis. The corrective action will be implemented no later than June 30, 2025. The primary designated official is the Chief Financial Officer Anthony Saccento, CPA
Condition: During audit fieldwork, our testing resulted in significant audit adjustments in order to present materially accurate financial statements. Plan: The Director of Finance, along with staff, will review year-end adjustments as part of the audit preparation process and work to reduce the nu...
Condition: During audit fieldwork, our testing resulted in significant audit adjustments in order to present materially accurate financial statements. Plan: The Director of Finance, along with staff, will review year-end adjustments as part of the audit preparation process and work to reduce the number of entries proposed by the auditors and prepare fully adjusted financial statements prior to audit fieldwork. Anticipated Date of Completion: June 30, 2025 Name of Contact Person: Kayla Gipson, Director of Finance Management Response: Agree with the finding. In FY24, we implemented a new accounting software. The Director of Finance will ensure additional appropriate action is taken to reduce the number of entries proposed by the auditors and ensure fully adjusted financial statements are prepared prior to fieldwork.
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