2024-004 – INTERNAL CONTROLS OVER COMPLIANCE (11.469 CONGRESSIONALLY IDENTIFIED AWARDS AND PROJECTS)
Condition:
The Foundation does not have documented review and approval procedures in place for grant drawdown requests or required reporting to grantors.
Criteria:
Effective internal control over compliance includes appropriate, timely, and documented review and approval procedures.
Cause:
Documented review and approval procedures have not been designed and implemented over the grant drawdown requests and grant reporting processes.
Effect:
The Foundation is at an increased risk that errors or omissions will not be detected timely in their grant drawdown requests and grant reporting.
Questioned Costs:
N/A
Recommendation:
The Foundation should implement documented review and approval procedures over the grant drawdown requests and grant reports.
Views of Responsible Officials:
For expediency in invoicing and reporting, we have always sought for a review of invoicing and reporting after-the-fact and made necessary corrections or changes going forward. However, we have updated our processes to allow for review prior to submission of invoices and reports. All invoices are reviewed and approved by the program manager before being submitted for payment. Quarterly and semi-annual reporting are reviewed by the program manager(s) prior to being submitted.
2024-005 – DATA COLLECTION FORM COMPLIANCE (11.469 CONGRESSIONALLY IDENTIFIED AWARDS AND PROJECTS)
Condition:
The Foundation did not submit the Single Audit Reporting Package to the Federal Audit Clearinghouse prior to the December 31, 2024 deadline.
Criteria:
Based on requirements set forth by 2 CFR section 200.512(a), the Foundation is required to submit the Single Audit Reporting Package to the Federal Audit Clearinghouse by the earlier of thirty calendar days after receipt of the auditor's reports or nine months after the end of the audit period.
Cause:
The Foundation’s audit was not completed and submitted to the Federal Audit Clearinghouse prior to the deadline for the year ended March 31, 2024.
Effect:
The Foundation was not in compliance with the requirements of 2 CFR section 200.512(a) regarding the timely submission of the Single Audit Reporting Package to the Federal Audit Clearinghouse. The effect will not allow the Foundation to be considered a low-risk auditee for their next two annual Single Audits.
Questioned Costs:
N/A
Recommendation:
We recommend the Foundation complete and submit all future annual Single Audits to the Federal Audit Clearinghouse prior to the required deadline to ensure all compliance requirements are met.
Views of Responsible Officials:
The fiscal year 2024 audit was delayed because we chose to select new auditors which lengthened the period of time to conclude the FY2024 engagement. Going forward, we will complete future Single Audits in a timely manner and to the Federal Audit Clearinghouse prior to the required deadline to ensure all compliance requirements are met.
2024-005 – DATA COLLECTION FORM COMPLIANCE (11.469 CONGRESSIONALLY IDENTIFIED AWARDS AND PROJECTS)
Condition:
The Foundation did not submit the Single Audit Reporting Package to the Federal Audit Clearinghouse prior to the December 31, 2024 deadline.
Criteria:
Based on requirements set forth by 2 CFR section 200.512(a), the Foundation is required to submit the Single Audit Reporting Package to the Federal Audit Clearinghouse by the earlier of thirty calendar days after receipt of the auditor's reports or nine months after the end of the audit period.
Cause:
The Foundation’s audit was not completed and submitted to the Federal Audit Clearinghouse prior to the deadline for the year ended March 31, 2024.
Effect:
The Foundation was not in compliance with the requirements of 2 CFR section 200.512(a) regarding the timely submission of the Single Audit Reporting Package to the Federal Audit Clearinghouse. The effect will not allow the Foundation to be considered a low-risk auditee for their next two annual Single Audits.
Questioned Costs:
N/A
Recommendation:
We recommend the Foundation complete and submit all future annual Single Audits to the Federal Audit Clearinghouse prior to the required deadline to ensure all compliance requirements are met.
Views of Responsible Officials:
The fiscal year 2024 audit was delayed because we chose to select new auditors which lengthened the period of time to conclude the FY2024 engagement. Going forward, we will complete future Single Audits in a timely manner and to the Federal Audit Clearinghouse prior to the required deadline to ensure all compliance requirements are met.
2024-005 – DATA COLLECTION FORM COMPLIANCE (11.469 CONGRESSIONALLY IDENTIFIED AWARDS AND PROJECTS)
Condition:
The Foundation did not submit the Single Audit Reporting Package to the Federal Audit Clearinghouse prior to the December 31, 2024 deadline.
Criteria:
Based on requirements set forth by 2 CFR section 200.512(a), the Foundation is required to submit the Single Audit Reporting Package to the Federal Audit Clearinghouse by the earlier of thirty calendar days after receipt of the auditor's reports or nine months after the end of the audit period.
Cause:
The Foundation’s audit was not completed and submitted to the Federal Audit Clearinghouse prior to the deadline for the year ended March 31, 2024.
Effect:
The Foundation was not in compliance with the requirements of 2 CFR section 200.512(a) regarding the timely submission of the Single Audit Reporting Package to the Federal Audit Clearinghouse. The effect will not allow the Foundation to be considered a low-risk auditee for their next two annual Single Audits.
Questioned Costs:
N/A
Recommendation:
We recommend the Foundation complete and submit all future annual Single Audits to the Federal Audit Clearinghouse prior to the required deadline to ensure all compliance requirements are met.
Views of Responsible Officials:
The fiscal year 2024 audit was delayed because we chose to select new auditors which lengthened the period of time to conclude the FY2024 engagement. Going forward, we will complete future Single Audits in a timely manner and to the Federal Audit Clearinghouse prior to the required deadline to ensure all compliance requirements are met.
2024-004 – INTERNAL CONTROLS OVER COMPLIANCE (11.469 CONGRESSIONALLY IDENTIFIED AWARDS AND PROJECTS)
Condition:
The Foundation does not have documented review and approval procedures in place for grant drawdown requests or required reporting to grantors.
Criteria:
Effective internal control over compliance includes appropriate, timely, and documented review and approval procedures.
Cause:
Documented review and approval procedures have not been designed and implemented over the grant drawdown requests and grant reporting processes.
Effect:
The Foundation is at an increased risk that errors or omissions will not be detected timely in their grant drawdown requests and grant reporting.
Questioned Costs:
N/A
Recommendation:
The Foundation should implement documented review and approval procedures over the grant drawdown requests and grant reports.
Views of Responsible Officials:
For expediency in invoicing and reporting, we have always sought for a review of invoicing and reporting after-the-fact and made necessary corrections or changes going forward. However, we have updated our processes to allow for review prior to submission of invoices and reports. All invoices are reviewed and approved by the program manager before being submitted for payment. Quarterly and semi-annual reporting are reviewed by the program manager(s) prior to being submitted.
2024-005 – DATA COLLECTION FORM COMPLIANCE (11.469 CONGRESSIONALLY IDENTIFIED AWARDS AND PROJECTS)
Condition:
The Foundation did not submit the Single Audit Reporting Package to the Federal Audit Clearinghouse prior to the December 31, 2024 deadline.
Criteria:
Based on requirements set forth by 2 CFR section 200.512(a), the Foundation is required to submit the Single Audit Reporting Package to the Federal Audit Clearinghouse by the earlier of thirty calendar days after receipt of the auditor's reports or nine months after the end of the audit period.
Cause:
The Foundation’s audit was not completed and submitted to the Federal Audit Clearinghouse prior to the deadline for the year ended March 31, 2024.
Effect:
The Foundation was not in compliance with the requirements of 2 CFR section 200.512(a) regarding the timely submission of the Single Audit Reporting Package to the Federal Audit Clearinghouse. The effect will not allow the Foundation to be considered a low-risk auditee for their next two annual Single Audits.
Questioned Costs:
N/A
Recommendation:
We recommend the Foundation complete and submit all future annual Single Audits to the Federal Audit Clearinghouse prior to the required deadline to ensure all compliance requirements are met.
Views of Responsible Officials:
The fiscal year 2024 audit was delayed because we chose to select new auditors which lengthened the period of time to conclude the FY2024 engagement. Going forward, we will complete future Single Audits in a timely manner and to the Federal Audit Clearinghouse prior to the required deadline to ensure all compliance requirements are met.
2024-005 – DATA COLLECTION FORM COMPLIANCE (11.469 CONGRESSIONALLY IDENTIFIED AWARDS AND PROJECTS)
Condition:
The Foundation did not submit the Single Audit Reporting Package to the Federal Audit Clearinghouse prior to the December 31, 2024 deadline.
Criteria:
Based on requirements set forth by 2 CFR section 200.512(a), the Foundation is required to submit the Single Audit Reporting Package to the Federal Audit Clearinghouse by the earlier of thirty calendar days after receipt of the auditor's reports or nine months after the end of the audit period.
Cause:
The Foundation’s audit was not completed and submitted to the Federal Audit Clearinghouse prior to the deadline for the year ended March 31, 2024.
Effect:
The Foundation was not in compliance with the requirements of 2 CFR section 200.512(a) regarding the timely submission of the Single Audit Reporting Package to the Federal Audit Clearinghouse. The effect will not allow the Foundation to be considered a low-risk auditee for their next two annual Single Audits.
Questioned Costs:
N/A
Recommendation:
We recommend the Foundation complete and submit all future annual Single Audits to the Federal Audit Clearinghouse prior to the required deadline to ensure all compliance requirements are met.
Views of Responsible Officials:
The fiscal year 2024 audit was delayed because we chose to select new auditors which lengthened the period of time to conclude the FY2024 engagement. Going forward, we will complete future Single Audits in a timely manner and to the Federal Audit Clearinghouse prior to the required deadline to ensure all compliance requirements are met.
2024-005 – DATA COLLECTION FORM COMPLIANCE (11.469 CONGRESSIONALLY IDENTIFIED AWARDS AND PROJECTS)
Condition:
The Foundation did not submit the Single Audit Reporting Package to the Federal Audit Clearinghouse prior to the December 31, 2024 deadline.
Criteria:
Based on requirements set forth by 2 CFR section 200.512(a), the Foundation is required to submit the Single Audit Reporting Package to the Federal Audit Clearinghouse by the earlier of thirty calendar days after receipt of the auditor's reports or nine months after the end of the audit period.
Cause:
The Foundation’s audit was not completed and submitted to the Federal Audit Clearinghouse prior to the deadline for the year ended March 31, 2024.
Effect:
The Foundation was not in compliance with the requirements of 2 CFR section 200.512(a) regarding the timely submission of the Single Audit Reporting Package to the Federal Audit Clearinghouse. The effect will not allow the Foundation to be considered a low-risk auditee for their next two annual Single Audits.
Questioned Costs:
N/A
Recommendation:
We recommend the Foundation complete and submit all future annual Single Audits to the Federal Audit Clearinghouse prior to the required deadline to ensure all compliance requirements are met.
Views of Responsible Officials:
The fiscal year 2024 audit was delayed because we chose to select new auditors which lengthened the period of time to conclude the FY2024 engagement. Going forward, we will complete future Single Audits in a timely manner and to the Federal Audit Clearinghouse prior to the required deadline to ensure all compliance requirements are met.