Corrective Action Plans

Finding 1200538 (2025-034)

Material Weakness 2025

State of Washington C/o Office of Financial Management

WA

Finding Number: 2025-034 Finding: The Department of Children, Youth, and Families improperly charged $9,980 to the Child Care and Development Fund. Program: 93.575 – Child Care and Development Block Grant 93.575 – COVID-19 Child Care and Development Block Grant 93.596 – Child Care Mandatory and Matc...

Finding Number: 2025-034 Finding: The Department of Children, Youth, and Families improperly charged $9,980 to the Child Care and Development Fund. Program: 93.575 – Child Care and Development Block Grant 93.575 – COVID-19 Child Care and Development Block Grant 93.596 – Child Care Mandatory and Matching Funds of the Child Care and Development Fund Compliance Requirement: Eligibility Questioned Costs: $9,980 Status: Corrective action complete Corrective Action: The Department concurs that federal funds were incorrectly used for one client who should have been paid with state funds. As stated in the finding, all clients sampled for audit testing met the eligibility requirements for the Working Connections Child Care program, meaning they were deemed eligible for subsidy payment. However, one client that was determined to be eligible for state funding was paid with federal funds. This was the result of a system coding error in the Payment Allocation Model (PAM) process that led to the wrong source of funds being used for the client. In November 2025, the Department corrected the PAM coding to prevent further occurrences of this specific error. In February 2026, the Department: • Processed an accounting adjustment returning the federal funds that were paid by error to the Child Care and Development Fund grant. • Implemented a monthly quality assurance review process in collaboration with the Department of Social and Health Services where a sample of PAM allocations will be reviewed for accuracy. Prior Findings: None Completion Date: February 2026 Agency Contact: Stefanie Niemela External Audit Liaison (360) 725-4402 stefanie.niemela@dcyf.wa.gov

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Finding 1200537 (2025-033)

Material Weakness 2025

State of Washington C/o Office of Financial Management

WA

Finding Number: 2025-033 Finding: The Department of Children, Youth, and Families did not have adequate internal controls over and did not comply with requirements to ensure payments to child care providers for the Child Care and Development Fund program were allowable and properly supported. Progra...

Finding Number: 2025-033 Finding: The Department of Children, Youth, and Families did not have adequate internal controls over and did not comply with requirements to ensure payments to child care providers for the Child Care and Development Fund program were allowable and properly supported. Program: 93.575 – Child Care and Development Block Grant 93.575 – COVID-19 Child Care and Development Block Grant 93.596 – Child Care Mandatory and Matching Funds of the Child Care and Development Fund Compliance Requirement: Activities Allowed or Unallowed and Allowable Costs/Cost Principles Questioned Costs: $3,827 Status: Corrective action in progress Corrective Action: The Department agrees with the 11 audit exceptions identified by the State Auditor’s Office resulting from testing of attendance records and documentation from providers. In February 2026, the Department wrote overpayments for the exceptions identified and submitted them for recovery to the Department of Social and Health Services, Office of Financial Recovery. The Department will: • Develop a decision package to request funding for options to increase internal controls for provider payments. • Update the Child Care Subsidy Program Integrity Plan and the quality assurance audit procedures to align with current practices. When the Department of Health and Human Services (HHS) issues a management decision letter for the fiscal year 2025 finding, the Department will work with HHS and follow the audit resolution process. Prior Findings: The conditions noted in this finding were previously reported in findings 2024-056, 2023-058, 2022-041, 2021-033, 2020-038, 2019-035, 2018-034, 2017-024, 2016-021, 2015-023, 2014-023, 2013-016, 12-28, 11-23, 10-31, 9-12, and 8-13. Completion Date: Estimated October 2026 Agency Contact: Stefanie Niemela External Audit Liaison (360) 725-4402 stefanie.niemela@dcyf.wa.gov

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Finding 1200516 (2025-013)

Material Weakness 2025

State of Washington C/o Office of Financial Management

WA

Finding Number: 2025-013 Finding: The Employment Security Department did not have adequate controls over and did not comply with requirements to ensure it filed reports timely and accurately as required by the Federal Funding Accountability and Transparency Act for the Workforce Innovation and Oppor...

Finding Number: 2025-013 Finding: The Employment Security Department did not have adequate controls over and did not comply with requirements to ensure it filed reports timely and accurately as required by the Federal Funding Accountability and Transparency Act for the Workforce Innovation and Opportunity grant. Program: 17.258 – WIOA Adult Program 17.259 – WIOA Youth Activities 17.278 – WIOA Dislocated Worker Formula Grants Compliance Requirement: Reporting Questioned Costs: $0 Status: Corrective action in progress Corrective Action: The Department has taken corrective actions to address prior years’ findings on Federal Funding Accountability and Transparency Act (FFATA) reporting. However, fiscal year 2025 presented additional challenges with staffing shortages and changes to federal and state systems. The Department is continuing its efforts to strengthen internal controls and is implementing the following corrective actions: • Provide additional guidance and oversight to staff to verify accuracy of the reports and ensure timely submission to comply with FFATA reporting requirements. • Update subawards to ensure a unique number is assigned to each. • Fill positions in the unit and work with our federal grantor and state partners regarding training and guidance on the new systems. Prior Findings: The conditions noted in this finding were previously reported in findings 2024-010 and 2023-011. Completion Date: Estimated June 2026 Agency Contact: Joshua Summers External Audit Manager (360) 529-6718 Joshua.Summers@esd.wa.gov

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Finding 1200509 (2025-020)

Material Weakness 2025

State of Washington C/o Office of Financial Management

WA

Finding Number: 2025-020 Finding: The University of Washington did not have adequate internal controls to ensure it notified the Department of Education of changes in student enrollment information accurately and in a timely manner for the Federal Pell Grant and Direct Student Loan programs. Program...

Finding Number: 2025-020 Finding: The University of Washington did not have adequate internal controls to ensure it notified the Department of Education of changes in student enrollment information accurately and in a timely manner for the Federal Pell Grant and Direct Student Loan programs. Program: 84.063 – Federal Pell Grant Program 84.268 – Federal Direct Student Loans Compliance Requirement: Special Tests and Provisions – NSLDS Reporting Questioned Costs: $0 Status: Corrective action in progress Corrective Action: To address the audit recommendations, the University will take the following actions to strengthen monitoring and audit of the National Student Loan Data System (NSLDS) and university records to ensure enrollment reporting is timely, accurate, and complete. • The Office of the University Registrar (OUR) will reinforce and refine its quarterly audit and reconciliation activities to compare NSLDS enrollment information with institutional records subsequent to National Student Clearinghouse (NSC) submissions. • OUR will document and report discrepancies and follow a designated escalation path for resolution. A documented supervisory review will be established to strengthen internal controls. • OUR will document all current and new enrollment reporting processes and ensure sufficient written procedures are provided to primary and backup staff to perform the functions effectively. • OUR will review NSLDS records and enrollment data for the audit period and ensure accurate reporting of enrollment status. • The University will establish a policy and procedure for the retention of source documentation provided to NSC. Prior Findings: None Completion Date: Estimated August 2026 Agency Contact: Erick Winger Controller (206) 543-5322 erickw@uw.edu

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Finding 1200490 (2025-005)

Material Weakness 2025

State of Washington C/o Office of Financial Management

WA

Finding Number: 2025-005 Finding: The University of Washington did not have adequate internal controls over and did not comply with requirements to perform risk assessments for subrecipients of the Research and Development Cluster programs. Program: Research and Development Cluster Compliance Requir...

Finding Number: 2025-005 Finding: The University of Washington did not have adequate internal controls over and did not comply with requirements to perform risk assessments for subrecipients of the Research and Development Cluster programs. Program: Research and Development Cluster Compliance Requirement: Subrecipient Monitoring Questioned Costs: $0 Status: Corrective action in progress Corrective Action: The University performs risk assessments for all new subrecipients, as well as subrecipients that have not received a risk assessment within the previous three years from the date when a new subaward is being drafted. The risk assessment on file is used to determine if additional monitoring is required, when appropriate. To address the audit recommendations, the University will update its subrecipient risk assessment process to include: • Updating a subrecipient’s risk assessment when significant events occur, such as a new single audit finding for a subaward from the University that could impact performance. Potential updates will be based on a review of the audit report and evaluation of any performance issues of the subrecipients in subawards with the University. • Adequately documenting all updates to risk assessment of subrecipients. • Performing and documenting a risk assessment at the time a new subaward is being drafted utilizing information in the most recent subrecipient risk assessment. Additional questions specific to the prime award and subaward project will be included to assess any impact on the subrecipient’s risk level. Prior Findings: None Completion Date: Estimated July 2026 Agency Contact: Erick Winger Controller (206) 543-5322 erickw@uw.edu

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Finding 1200489 (2025-004)

Material Weakness 2025

State of Washington C/o Office of Financial Management

WA

Finding Number: 2025-004 Finding: The University of Washington did not have adequate internal controls over and did not comply with federal requirements to ensure subrecipients of the Research & Development programs received required single audits, and that it appropriately followed up on findings a...

Finding Number: 2025-004 Finding: The University of Washington did not have adequate internal controls over and did not comply with federal requirements to ensure subrecipients of the Research & Development programs received required single audits, and that it appropriately followed up on findings and issued management decisions. Program: Research and Development Cluster Compliance Requirement: Subrecipient Monitoring Questioned Costs: $0 Status: Corrective action in progress Corrective Action: The University’s Office of Sponsored Programs uses an Excel workbook to track subrecipients’ single audits and identify any findings related to university subawards. In early 2025, the University began transitioning to a new tracking spreadsheet with updated fields to capture relevant data for each subrecipient. The University is working on completing this transition and ensuring that all subrecipients with expenditures in the last fiscal year are included. To address the audit recommendations, the University will strengthen internal controls over subrecipient monitoring by: • Obtaining annual single audit reports timely for review and to follow up with subrecipients as needed. • Maintaining required information on the tracking sheet, including documentation of review of single audit reports. • Developing a schedule to obtain subrecipients’ single audit reports from the Federal Audit Clearinghouse to identify subrecipients with single audit findings related to university subawards. • Ensuring written management decisions are issued for all applicable audit findings within the required timeframe. Prior Findings: None Completion Date: Estimated July 2026 Agency Contact: Erick Winger Controller (206) 543-5322 erickw@uw.edu

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Finding 1200488 (2025-003)

Material Weakness 2025

State of Washington C/o Office of Financial Management

WA

Finding Number: 2025-003 Finding: The University of Washington did not have adequate internal controls over and did not comply with equipment management requirements for the Research and Development programs. Program: Research and Development Cluster Compliance Requirement: Equipment Questioned Cost...

Finding Number: 2025-003 Finding: The University of Washington did not have adequate internal controls over and did not comply with equipment management requirements for the Research and Development programs. Program: Research and Development Cluster Compliance Requirement: Equipment Questioned Costs: $0 Status: Corrective action in progress Corrective Action: The University implemented Workday Financials in July 2023 and the Mobile Asset Scanning gap application for physical inventory in May 2025. The challenges and delays resulting from the University’s transition from legacy tools to modern technologies impacted the ability to effectively manage federal equipment in a timely manner. System capabilities are now in place to enable the University to perform inventory procedures to comply with equipment management requirements. The physical inventory currently in progress is estimated to be complete by the end of May 2026. As of February 2026, the University completed follow-up work on the missing asset identified during the audit and took appropriate action in accordance with state laws. Prior Findings: None Completion Date: Estimated May 2026 Agency Contact: Erick Winger Controller (206) 543-5322 erickw@uw.edu

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Finding 1200133 (2025-010)

Material Weakness 2025

State of Washington C/o Office of Financial Management

WA

Finding Number: 2025-010 Finding: The University of Washington did not have adequate internal controls over and did not comply with federal requirements to ensure salaries and wages charged to federal awards for the Research and Development programs were allowable and adequately supported. Program: ...

Finding Number: 2025-010 Finding: The University of Washington did not have adequate internal controls over and did not comply with federal requirements to ensure salaries and wages charged to federal awards for the Research and Development programs were allowable and adequately supported. Program: Research and Development Cluster Compliance Requirement: Activities Allowed or Unallowed and Allowable Costs/Cost Principles Questioned Costs: $17,191 Status: Corrective action in progress Corrective Action: As of February 2026, the payroll exceptions identified by the auditors were reviewed by the applicable principal investigator and effort certification statements were completed. To address the audit recommendations, the University will strengthen internal controls and take the following corrective actions: • Expand the escalation process for past-due certifications to involve the University’s senior level leadership. • Implement enforcement procedures in instances of non-compliance such as limiting access to funding or restricting proposal submission. • Develop additional training on reporting and effort certification tools, and implement a process for the central office to establish and track retraining requirements. • Improve automated system notifications for effort coordinators and certifiers. The University will notify federal grantor(s) for each exception to provide an update on the resolution of the exception and the status of the corrective action plan. Prior Findings: None Completion Date: Estimated June 2026 Agency Contact: Erick Winger Controller (206) 543-5322 erickw@uw.edu

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Finding 1191994 (2025-052)

Material Weakness 2025

State of Washington C/o Office of Financial Management

WA

Finding Number: 2025-052 Finding: The Military Department did not have adequate internal controls over and did not comply with requirements to ensure it filed reports required by the Federal Funding Accountability and Transparency Act for the Fire Management Assistance Grant program. Program: 97.046...

Finding Number: 2025-052 Finding: The Military Department did not have adequate internal controls over and did not comply with requirements to ensure it filed reports required by the Federal Funding Accountability and Transparency Act for the Fire Management Assistance Grant program. Program: 97.046 – Fire Management Assistance Grant Compliance Requirement: Reporting Questioned Costs: $0 Status: Corrective action in progress Corrective Action: During the audit period, the Department experienced changes in data collection and reporting processes, increased workload demands, decentralization of staff, and employee turnover. As a result, data entry errors in the Federal Funding Accountability and Transparency Act (FFATA) reporting were more prevalent. The Department is implementing the following corrective actions: • Review and reinforce internal written procedures with grant management staff and leadership to ensure clarity of roles and reporting requirements. • Update the internal FFATA procedures to ensure all sub-awards and amendments are properly identified and reported. • Implement a supervisory review process requiring program staff to validate the accuracy and completeness of FFATA reports prior to submission deadlines. The Department is committed to strengthening internal controls and ensuring full compliance with FFATA reporting requirements. Management will continue to monitor reporting processes to ensure future submissions are accurate, complete, and timely. Prior Findings: None Completion Date: Estimated June 2026 Agency Contact: Melanie Rogers Deputy Finance Director (253) 512-7365 melanie.rogers@mil.wa.gov

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Finding 1191993 (2025-051)

Material Weakness 2025

State of Washington C/o Office of Financial Management

WA

Finding Number: 2025-051 Finding: The Health Care Authority did not have adequate internal controls over and did not comply with federal level of effort requirements for the Block Grants for Substance Use Prevention, Treatment, and Recovery Services program. Program: 93.959 – Block Grants for Preven...

Finding Number: 2025-051 Finding: The Health Care Authority did not have adequate internal controls over and did not comply with federal level of effort requirements for the Block Grants for Substance Use Prevention, Treatment, and Recovery Services program. Program: 93.959 – Block Grants for Prevention and Treatment of Substance Abuse 93.959 – COVID-19 Block Grants for Prevention and Treatment of Substance Abuse Compliance Requirement: Level of Effort Questioned Costs: $0 Status: Corrective action complete Corrective Action: The Authority concurs it did not meet the level of effort threshold with the information it provided to the auditor during the audit. During corrective action plan development, the Authority found that the fiscal years 2023 and 2024 substance use disorder expenditures were overstated due to the timing of moving managed care expenditures between behavioral health programs. This directly impacted and overstated the level of effort threshold for fiscal year 2025. In January 2026, the Authority submitted a request to the Substance Abuse and Mental Health Services Administration to restate and update the level of effort table. The accurately stated expenditures of prior years will allow the Authority to demonstrate that it met the threshold for fiscal year 2025. The Authority has already implemented procedures to ensure timely processing of expenditure adjustments between behavioral health programs. As of March 2026, the Authority strengthened its internal controls by: • Updating procedures aimed at identifying areas of underspend through analysis of yearly expenditure trends. • Documenting deadlines to ensure adequate time is allowed for timely waiver submission, should that be required. Prior Findings: None Completion Date: March 2026 Agency Contact: Kari Summerour, CPA External Audit Compliance Manager (360) 725-9586 Kari.Summerour@hca.wa.gov

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Finding 1191992 (2025-050)

Material Weakness 2025

State of Washington C/o Office of Financial Management

WA

Finding Number: 2025-050 Finding: The Health Care Authority did not have adequate internal controls over and did not comply with requirements to ensure it filed accurate and timely reports required by the Federal Funding Accountability and Transparency Act for the Block Grants for Community Mental H...

Finding Number: 2025-050 Finding: The Health Care Authority did not have adequate internal controls over and did not comply with requirements to ensure it filed accurate and timely reports required by the Federal Funding Accountability and Transparency Act for the Block Grants for Community Mental Health Services and Block Grants for Substance Use Prevention, Treatment, and Recovery Services programs. Program: 93.958 – Block Grants for Community Mental Health Services 93.958 – COVID-19 Block Grants for Community Mental Health Services 93.959 – Block Grants for Prevention and Treatment of Substance Abuse 93.959 – COVID-19 Block Grants for Prevention and Treatment of Substance Abuse Compliance Requirement: Reporting Questioned Costs: $0 Status: Corrective action in progress Corrective Action: The Authority concurs with the finding. The Authority submitted the reports that had not been filed and corrected the inaccurately filed reports. During fiscal year 2025, the Authority transitioned to a new state tracking system and a new federal reporting system. Several issues resulted from transitioning the reporting process to the new systems. To ensure reports are filed accurately in the future, the Authority is revising procedures and will provide training on updated procedures for staff involved in the reporting process. Prior Findings: The conditions noted in this finding were previously reported in findings 2024-083, 2023-086, 2022-069, 2022-065, and 2021-058. Completion Date: Estimated April 2026 Agency Contact: William Sogge, CPA, CIA External Audit Compliance Specialist (360) 725-5110 william.sogge@hca.wa.gov

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Finding 1191973 (2025-038)

Material Weakness 2025

State of Washington C/o Office of Financial Management

WA

Finding Number: 2025-038 Finding: The Department of Children, Youth, and Families did not have adequate internal controls to ensure payments to providers were allowable and properly supported for the Social Services Block grant. Program: 93.667 – Social Services Block Grant Compliance Requirement: A...

Finding Number: 2025-038 Finding: The Department of Children, Youth, and Families did not have adequate internal controls to ensure payments to providers were allowable and properly supported for the Social Services Block grant. Program: 93.667 – Social Services Block Grant Compliance Requirement: Activities Allowed or Unallowed and Allowable Costs/Cost Principles Period of Performance Questioned Costs: $1,872,842 Status: Corrective action complete Corrective Action: The Department does not agree that expenditures were improperly charged to the Social Services Block Grant (SSBG) program during fiscal year 2025. Since November 2024, the Department has limited journal voucher (JV) activities and manually processed these transfer JVs at the transaction-level by grant funding sources. This action was taken in response to prior year’s audit concern that the SSBG program was not auditable without transaction-level data. The amount of questioned costs reported on this audit finding were based on the following JVs that were processed by the Department during the fiscal year: • $1,419,561 were grant level adjustments made for allowable activities per the SSBG expenditure plan. • $505,707 was a portion of an accrual JV that the Department processed during the 2025 state fiscal year close and represented an estimate of the amount the Department may spend within the allowable timeframe, not the actual amount charged to the grant. Accruals are estimated outstanding costs that are included as part of the state’s year end closing process. When the Department of Health and Human Services (HHS) issues a management decision letter for the fiscal year 2025 finding, the Department will work with HHS and follow the audit resolution process. Prior Findings: The conditions noted in this finding were previously reported in findings 2024-072 and 2023-070. Completion Date: February 2026 Agency Contact: Stefanie Niemela External Audit Liaison (360) 725-4402 stefanie.niemela@dcyf.wa.gov

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Finding 1191971 (2025-037)

Material Weakness 2025

State of Washington C/o Office of Financial Management

WA

Finding Number: 2025-037 Finding: The Department of Children, Youth, and Families did not have adequate internal controls over and did not comply with requirements to ensure Foster Care Maintenance payment rates were properly calculated. Program: 93.658 – Foster Care Title IV-E Compliance Requiremen...

Finding Number: 2025-037 Finding: The Department of Children, Youth, and Families did not have adequate internal controls over and did not comply with requirements to ensure Foster Care Maintenance payment rates were properly calculated. Program: 93.658 – Foster Care Title IV-E Compliance Requirement: Special Tests and Provisions – Payment Rate Setting and Application Questioned Costs: $0 Status: Corrective action in progress Corrective Action: The Department concurs that policies and procedures related to rate setting for Foster Care maintenance payments are not currently established and is committed to strengthening internal controls and complying with federal requirements. In February 2025, the Department met with the State Auditor’s Office to gather an understanding of concerns and discuss how reasonable and allowable rates could be documented to ensure federal compliance. In July 2025, the Department began drafting the written policies and procedures for setting payment rates to ensure maintenance payment rates only include allowable costs. The Department will continue to follow internal processes to complete the payment and rate setting policies and procedures. Prior Findings: The conditions noted in this finding were previously reported in finding 2024-071. Completion Date: Estimated July 2026 Agency Contact: Stefanie Niemela Audit Liaison (360) 725-4402 stefanie.niemela@dcyf.wa.gov

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Finding 1191966 (2025-032)

Material Weakness 2025

State of Washington C/o Office of Financial Management

WA

Finding Number: 2025-032 Finding: The Department of Commerce did not have adequate internal controls over and did not comply with federal requirements to ensure subrecipients of the Low-Income Home Energy Assistance program received required single audits, and that it appropriately followed up on fi...

Finding Number: 2025-032 Finding: The Department of Commerce did not have adequate internal controls over and did not comply with federal requirements to ensure subrecipients of the Low-Income Home Energy Assistance program received required single audits, and that it appropriately followed up on findings and issued management decisions. Program: 93.568 – Low-Income Home Energy Assistance Program Compliance Requirement: Subrecipient Monitoring Questioned Costs: $0 Status: Corrective action complete Corrective Action: The Department disagrees with the issues reported in the finding. The Department concludes that the deficiencies reported were not supported by requirements included in the Code of Federal Regulations (CFR) but were based on the State Auditor’s Office’s preferences. In October 2024, the Internal Controls Office (ICO) added a Management Analyst 5 dedicated to ensuring the requirements in 2 CFR 200.501 Audit Requirements are followed. The ICO also updated processes to ensure compliance with subrecipient monitoring requirements. The ICO maintains that key controls are in place and materially complied with all compliance requirements regarding monitoring subrecipients’ single audit submissions. The ICO will continue to issue management decision letters as required and communicate subrecipients’ non-compliance issues to program management. Prior Findings: The conditions noted in this finding were previously reported in finding 2024-055. Completion Date: July 2025 Agency Contact: Gena Allen, CFE Internal Control Officer (360) 480-5149 Gena.Allen@Commerce.wa.gov

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Finding 1191965 (2025-031)

Material Weakness 2025

State of Washington C/o Office of Financial Management

WA

Finding Number: 2025-031 Finding: The Department of Commerce did not have adequate internal controls over and did not comply with requirements to ensure it filed reports required by the Federal Funding Accountability and Transparency Act. Program: 93.568 – Low-Income Home Energy Assistance Program C...

Finding Number: 2025-031 Finding: The Department of Commerce did not have adequate internal controls over and did not comply with requirements to ensure it filed reports required by the Federal Funding Accountability and Transparency Act. Program: 93.568 – Low-Income Home Energy Assistance Program Compliance Requirement: Reporting Questioned Costs: $0 Status: Corrective action complete Corrective Action: The Department updated procedures to improve the accuracy of the Federal Funding Accountability and Transparency Act (FFATA) reporting. To strengthen internal controls and ensure compliance with reporting requirements, the Department: • Established a process for program staff to send the FFATA report for Program Manager’s review prior to sending the report to the Managing Director or the Senior Weatherization Program and Evaluation Manager for review and approval. • Implemented a process to ensure each subaward or amendment is entered separately into the FFATA reporting system. • Required budget staff to conduct a secondary review of the prepared report to verify financial accuracy before submission in the FFATA reporting system by the Program Manager. • Developed a standard procedure for retaining completed reports and all other supporting documentation. The Department will continue to review the FFATA procedures annually to ensure compliance with current federal requirements. Prior Findings: The conditions noted in this finding were previously reported in finding 2024-052. Completion Date: Agency Contact: January 2026 Gena Allen Internal Control Officer (360) 480-5149 Gena.Allen@commerce.wa.gov

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Finding 1191964 (2025-030)

Material Weakness 2025

State of Washington C/o Office of Financial Management

WA

Finding Number: 2025-030 Finding: The Department of Commerce improperly charged $131,015 to the Low-Income Home Energy Assistance Program. Program: 93.568 – Low-Income Home Energy Assistance Program Compliance Requirement: Period of Performance Questioned Costs: $131,015 Status: Corrective action in...

Finding Number: 2025-030 Finding: The Department of Commerce improperly charged $131,015 to the Low-Income Home Energy Assistance Program. Program: 93.568 – Low-Income Home Energy Assistance Program Compliance Requirement: Period of Performance Questioned Costs: $131,015 Status: Corrective action in progress Corrective Action: The Department agrees that internal controls should be strengthened for the review and approval of administrative expenses. The Low-Income Home Energy Assistance Program (LIHEAP) management is working with accounting, budget, and the internal controls departments to create a process and workflow in which all LIHEAP administrative expenditures are reported, reviewed, and approved to ensure all expenditures are within the applicable period of performance and are adequately documented. However, the Department disagrees with the questioned costs identified in the finding and maintains that they were expended in compliance with the Code of Federal Regulations and the guidance provided by the U.S. Department of Health and Human Services (HHS). The Department will consult with HHS on the questioned costs identified in the finding. Prior Findings: The conditions noted in this finding were previously reported in finding 2024-050. Completion Date: Estimated September 2026 Agency Contact: Gena Allen, CFE Internal Control Officer (360) 480-5149 Gena.Allen@Commerce.wa.gov

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Finding 1191963 (2025-029)

Material Weakness 2025

State of Washington C/o Office of Financial Management

WA

Finding Number: 2025-029 Finding: The Department of Commerce did not have adequate internal controls over and did not comply with the Cash Management Improvement Act requirements for the Low-Income Home and Energy Assistance Program. Program: 93.568 – Low-Income Home Energy Assistance Program Compli...

Finding Number: 2025-029 Finding: The Department of Commerce did not have adequate internal controls over and did not comply with the Cash Management Improvement Act requirements for the Low-Income Home and Energy Assistance Program. Program: 93.568 – Low-Income Home Energy Assistance Program Compliance Requirement: Cash Management Questioned Costs: $0 Status: Corrective action in progress Corrective Action: The Department is in the process of implementing a procedure to comply with the requirements of the Cash Management Improvement Act. In addition, the Department will seek approval from the Department of Health and Human Services for any draws necessary outside of the draw schedule included in the Act. Prior Findings: None Completion Date: Estimated May 2026 Agency Contact: Gena Allen, CFE Internal Control Officer (360) 480-5149 Gena.Allen@Commerce.wa.gov

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Finding 1191962 (2025-028)

Material Weakness 2025

State of Washington C/o Office of Financial Management

WA

Finding Number: 2025-028 Finding: The Department of Social and Health Services did not have adequate internal controls over and did not comply with federal and departmental requirements to perform fiscal and program monitoring of subrecipients for the Refugee and Entrant Assistance programs. Program...

Finding Number: 2025-028 Finding: The Department of Social and Health Services did not have adequate internal controls over and did not comply with federal and departmental requirements to perform fiscal and program monitoring of subrecipients for the Refugee and Entrant Assistance programs. Program: 93.566 – Refugee and Entrant Assistance State/Replacement Designee Administered Programs Compliance Requirement: Subrecipient Monitoring Questioned Costs: $0 Status: Corrective action in progress Corrective Action: The Department concurs with the auditor’s findings. The Department’s Office of Refugee and Immigrant Assistance (ORIA) is committed to immediately implementing the following corrective actions to strengthen internal controls and ensure full compliance with all monitoring requirements. As of January 2026, the Department revised ORIA program monitoring procedures to clearly define: • A mandatory checklist for all program monitoring activities. • Non-negotiable standards for subrecipients to identify which clients received direct assistance versus other services so required monitoring can be completed. • Required documentation standards for all caseload reviews. • Required follow-up with subrecipients on missing, incomplete, or unclear caseload reports and ensure any issues are corrected. As of February 2026, the Department developed and delivered mandatory training for all ORIA program monitoring staff on the revised procedures, focusing specifically on: • Proper caseload report review, retention, and verification procedures. • The new documentation standards for tracking all services and assistance. By April 2026, the Department will implement a secondary quality assurance (QA) step where an administrator or designated QA officer must review and sign off on a monthly sample of all completed subrecipient caseload reviews. The first monthly sample will occur for monitoring conducted in March 2026. By May 2026, the Department will perform additional reviews of the 53 caseload reports identified in the audit finding to verify eligibility, document completion of the review, and follow up on any exceptions identified. Prior Findings: The conditions noted in this finding were previously reported in findings 2024-047 and 2023-054. Completion Date: Estimated May 2026 Agency Contact: Richard Meyer External Audit Compliance Manager Richard.Meyer@dshs.wa.gov

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Finding 1191961 (2025-027)

Material Weakness 2025

State of Washington C/o Office of Financial Management

WA

Finding Number: 2025-027 Finding: The Department of Social and Health Services did not have adequate internal controls to ensure it filed reports on time as required by the Federal Funding Accountability and Transparency Act for the Refugee and Entrant Assistance program. Program: 93.566 – Refugee a...

Finding Number: 2025-027 Finding: The Department of Social and Health Services did not have adequate internal controls to ensure it filed reports on time as required by the Federal Funding Accountability and Transparency Act for the Refugee and Entrant Assistance program. Program: 93.566 – Refugee and Entrant Assistance State/Replacement Designee Administered Programs Compliance Requirement: Reporting Questioned Costs: $0 Status: Corrective action complete Corrective Action: The Department concurs with the auditor’s findings. In response to the 2024 audit finding, the Department implemented a process change to ensure timely and accurate reporting and ongoing compliance with the Federal Funding Accountability and Transparency Act (FFATA) reporting requirements. As of April 2025, the Department: • Transitioned the subaward reporting responsibility from the Division of Finance and Financial Resources accounting team to the Office of Refugee and Immigrant Assistance (ORIA) program staff. This change aligned the reporting duty with the source of program data for reporting. • Completed a full audit upon receiving the new workload and filed all past-due reports. • Designated and trained a primary and a backup staff member within the program to collect and report the required information for each subaward. • Created a verification process to ensure subawards and subaward amendments are completed accurately and reported timely. As of October 2025, the staff services and operations consultant conducts a quarterly check-in with ORIA to ensure all FFATA submissions have been submitted timely. The corrective actions were implemented near the end of the audit period, resulting in a repeat finding in fiscal year 2025. The full impact of the corrective actions will be evident in the fiscal year 2026 audit. Prior Findings: The conditions noted in this finding were previously reported in findings 2024-046 and 2023-052. Completion Date: October 2025 Agency Contact: Richard Meyer External Audit Compliance Manager Richard.Meyer@dshs.wa.gov

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Finding 1191960 (2025-026)

Material Weakness 2025

State of Washington C/o Office of Financial Management

WA

Finding Number: 2025-026 Finding: The Department of Social and Health Services did not have adequate internal controls to ensure only eligible clients received cash benefits under the Refugee and Entrant Assistance program and improperly charged $4,440 to the program. Program: 93.566 – Refugee and E...

Finding Number: 2025-026 Finding: The Department of Social and Health Services did not have adequate internal controls to ensure only eligible clients received cash benefits under the Refugee and Entrant Assistance program and improperly charged $4,440 to the program. Program: 93.566 – Refugee and Entrant Assistance State/Replacement Designee Administered Programs Compliance Requirement: Eligibility Questioned Costs: $4,440 Status: Corrective action in progress Corrective Action: The Department concurs with the finding. As of October 2025, the Department requested the ESA Management Analytics and Performance Statistics (EMAPS) team to generate a report detailing all eligibility determinations made in the six weekly periods that were found to be lacking managerial review. As of November 2025, the Department submitted a formal EMAPS work request to develop a Refugee Cash Assistance (RCA) flagged eligibility caseload report. In addition to metrics already reviewed, this report includes a metric to flag cases where the “U.S. entry date” field has been modified. As of January 2026, the Department: • Developed, documented, and implemented a comprehensive process for managerial reviews of flagged eligibility caseload reports, including a backup process in the absence of the primary reviewer. • Developed and implemented a formal oversight process to monitor the completion and documentation of managerial reviews of all flagged eligibility caseload reports. This process will include a recurring check or log to ensure 100% compliance. • Revised the existing RCA desk aid to provide additional training and guidance to eligibility staff, clarifying the appropriate determination of the RCA eligibility period. The desk aid will specifically include instructions that staff are not to change the original date entered in the “U.S. entry date” field when a client leaves and reenters the country. As of March 2026, the Department reviewed the EMAPS reports to identify and correct any eligibility determination errors. By April 2026, the Department will develop and implement a tracking method to ensure all appropriate eligibility staff are trained on the revised RCA desk aid to ensure alignment with policy and procedures. If the grantor contacts the Department regarding the questioned costs identified in this finding, the Department will consult with the grantor to determine whether repayment is required. Prior Findings: None Completion Date: Estimated April 2026 Agency Contact: Richard Meyer External Audit Compliance Manager Richard.Meyer@dshs.wa.gov

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Finding 1191956 (2025-025)

Material Weakness 2025

State of Washington C/o Office of Financial Management

WA

Finding Number: 2025-025 Finding: The Department of Children, Youth, and Families did not have adequate internal controls to ensure payments to child care providers paid with Temporary Assistance for Needy Families funds were allowable and properly supported. Program: 93.558 – Temporary Assistance f...

Finding Number: 2025-025 Finding: The Department of Children, Youth, and Families did not have adequate internal controls to ensure payments to child care providers paid with Temporary Assistance for Needy Families funds were allowable and properly supported. Program: 93.558 – Temporary Assistance for Needy Families Compliance Requirement: Activities Allowed or Unallowed and Allowable Costs/Cost Principles Questioned Costs: $2,296 Status: Corrective action in progress Corrective Action: The Department agrees with the three audit exceptions identified by the State Auditor’s Office resulting from testing of attendance records and documentation from providers. In February 2026, the Department wrote overpayments for the exceptions identified and submitted them for recovery to the Department of Social and Health Services, Office of Financial Recovery. The Department will: • Develop a decision package to request funding for options to increase internal controls for provider payments. • Update the Child Care Subsidy Program Integrity Plan and quality assurance audit procedures to align with current practices When the Department of Health and Human Services (HHS) issues a management decision letter for the fiscal year 2025 finding, the Department will work with HHS and follow the audit resolution process. Prior Findings: The conditions noted in this finding were previously reported in findings 2024-042, 2023-051, 2022-035, and 2021-028. Completion Date: Estimated October 2026 Agency Contact: Stefanie Niemela External Audit Liaison (360) 725-4402 stefanie.niemela@dcyf.wa.gov

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Finding 1191955 (2025-024)

Material Weakness 2025

State of Washington C/o Office of Financial Management

WA

Finding Number: 2025-024 Finding: The Department of Health did not have adequate internal controls over and did not comply with fiscal monitoring requirements for the Epidemiology and Laboratory Capacity for Infectious Diseases program. Program: 93.323 – Epidemiology and Laboratory Capacity for Infe...

Finding Number: 2025-024 Finding: The Department of Health did not have adequate internal controls over and did not comply with fiscal monitoring requirements for the Epidemiology and Laboratory Capacity for Infectious Diseases program. Program: 93.323 – Epidemiology and Laboratory Capacity for Infectious Diseases 93.323 – COVID-19 Epidemiology and Laboratory Capacity for Infectious Diseases Compliance Requirement: Subrecipient Monitoring Questioned Costs: $0 Status: Corrective action complete Corrective Action: The Department does not concur that the condition described on the finding constitutes a material weakness resulting in material noncompliance as defined under federal auditing standards. The description of condition on the finding does not present a reasonable possibility that a material misstatement of federal expenditures or material noncompliance would occur and not be detected in a timely manner. Subrecipient fiscal monitoring activities were performed during the audit period and internal controls supporting those activities were in place and operating. The issues identified by the auditors are primarily related to documentation practices within the internal tracking tools rather than a failure to perform monitoring or a breakdown of internal controls. The Department recognizes the opportunities to enhance documentation clarity and administrative consistency within its monitoring records. To further strengthen these administrative practices, the Department plans to implement the following process enhancements: • Update the current procedure to identify where it aligns with 2 CFR 200. • Identify key columns on the tracking tool that are integral to internal controls to eliminate confusion. Prior Findings: The conditions noted in this finding were previously reported in findings 2024-040, 2023-050, and 2022-033. Completion Date: March 2026 Agency Contact: Jeff Arbuckle External Audit Manager (360) 701-0798 Jeff.Arbuckle@doh.wa.gov

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Finding 1191954 (2025-023)

Material Weakness 2025

State of Washington C/o Office of Financial Management

WA

Finding Number: 2025-023 Finding: The Department of Health did not have adequate internal controls over and did not comply with requirements to ensure subrecipients of the Epidemiology and Laboratory Capacity for Infectious Diseases program received required single audits, and that it appropriately ...

Finding Number: 2025-023 Finding: The Department of Health did not have adequate internal controls over and did not comply with requirements to ensure subrecipients of the Epidemiology and Laboratory Capacity for Infectious Diseases program received required single audits, and that it appropriately followed up on findings and issued management decisions. Program: 93.323 – Epidemiology and Laboratory Capacity for Infectious Diseases 93.323 – COVID-19 Epidemiology and Laboratory Capacity for Infectious Diseases Compliance Requirement: Subrecipient Monitoring Questioned Costs: $0 Status: Corrective action in progress Corrective Action: The Department continues to work on strengthening the subrecipient single audit review process. Procedures will be formalized for tracking and reviewing subrecipients’ single audits, issuing management decisions timely, and following up on corrective actions. The Department will also ensure staff are accountable for implementing the identified procedures and will develop additional oversight to ensure compliance. Prior Findings: The conditions noted in this finding were previously reported in findings 2024-041 and 2023-049. Completion Date: Estimated December 2026 Agency Contact: Jeff Arbuckle External Audit Manager (360) 701-0798 Jeff.Arbuckle@doh.wa.gov

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Finding 1191953 (2025-022)

Material Weakness 2025

State of Washington C/o Office of Financial Management

WA

Finding Number: 2025-022 Finding: The Department of Health did not have adequate internal controls over and did not comply with reporting requirements for the Epidemiology and Laboratory Capacity for Infectious Diseases and the Immunization Cooperative Agreements programs. Program: 93.268 – Immuniza...

Finding Number: 2025-022 Finding: The Department of Health did not have adequate internal controls over and did not comply with reporting requirements for the Epidemiology and Laboratory Capacity for Infectious Diseases and the Immunization Cooperative Agreements programs. Program: 93.268 – Immunization Cooperative Agreements 93.268 – COVID-19 Immunization Cooperative Agreements 93.323 – Epidemiology and Laboratory Capacity for Infectious Diseases 93.323 – COVID-19 Epidemiology and Laboratory Capacity for Infectious Diseases Compliance Requirement: Reporting Questioned Costs: $0 Status: Corrective action in progress Corrective Action: The Department will strengthen internal controls over the preparation and review of the SF-425 Federal Financial Reports for the Epidemiology and Laboratory Capacity for Infectious Diseases and Immunization Cooperative Agreements programs. The Department will: • Implement additional validation procedures to confirm that financial data used to prepare the reports is accurate and consistent with the Department’s accounting records. • Review grant coding and related chart of account structures used for financial reporting to reduce the risk of reporting errors. • Enhance procedures for preparing SF-425 reports to ensure that obligations, expenditures, and unobligated balances are reported in accordance with federal guidance. • Document management review performed to verify completeness and accuracy of information prior to report submission. Prior Findings: The conditions noted in this finding were previously reported in finding 2024-033. Completion Date: Estimated June 2027 Agency Contact: Jeff Arbuckle External Audit Manager (360) 701-0798 Jeff.Arbuckle@doh.wa.gov

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Finding 1191952 (2025-021)

Material Weakness 2025

State of Washington C/o Office of Financial Management

WA

Finding Number: 2025-021 Finding: The Department of Health did not have adequate internal controls to ensure payments to subrecipients were allowable and met cost principles for the Epidemiology and Laboratory Capacity for Infectious Diseases and the Immunization Cooperative Agreements programs. Pro...

Finding Number: 2025-021 Finding: The Department of Health did not have adequate internal controls to ensure payments to subrecipients were allowable and met cost principles for the Epidemiology and Laboratory Capacity for Infectious Diseases and the Immunization Cooperative Agreements programs. Program: 93.268 – Immunization Cooperative Agreements 93.268 – COVID-19 Immunization Cooperative Agreements 93.323 – Epidemiology and Laboratory Capacity for Infectious Diseases 93.323 – COVID-19 Epidemiology and Laboratory Capacity for Infectious Diseases Compliance Requirement: Activities Allowed or Unallowed and Allowable Costs/Cost Principles Subrecipient Monitoring Questioned Costs: $0 Status: Corrective action in progress Corrective Action: The Department will strengthen internal controls over subrecipient payments by formalizing the approval and communication process between program and accounting staff. Specifically, the Department will: • Provide additional staff training on the requirement of documenting program review and approval of subrecipient payment requests in program files. • Standardize procedures for programs to communicate payment approval to the accounting unit before issuing payments. Prior Findings: The conditions noted in this finding were previously reported in findings 2024-037, 2024-032, 2023-046, 2023-044, 2022-033, and 2022-031. Completion Date: Estimated May 2026 Agency Contact: Jeff Arbuckle External Audit Manager (360) 701-0798 Jeff.Arbuckle@doh.wa.gov

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Corrective Action Plans

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