Finding 1169138 (2025-002)

Material Weakness Repeat Finding
Requirement
L
Questioned Costs
-
Year
2025
Accepted
2026-01-15

AI Summary

  • Core Issue: There is a material weakness and noncompliance related to financial statement preparation for federal programs.
  • Impacted Requirements: Compliance with Title 2 U.S. Code of Federal Regulations Part 200 §200.510 is not being met.
  • Recommended Follow-Up: Review the Corrective Action Plan and ensure management's agreement is followed through effectively.

Finding Text

Finding #2025-002 – Material Weakness and Other Noncompliance. Applicable federal programs: U. S. Department of Housing and Urban Development, Supportive Housing for the Elderly, Assistance Listing #: 14.157, Contract Number: TX24-T841006, Contract Year: 07/01/24 – 06/30/25. Section 8 Housing Choice Vouchers, Assistance Listing #: 14.871, Contract Number: TX24-T841006, Contract Year: 07/01/24 – 06/30/25. Criteria: In accordance with Title 2 U. S. Code of Federal Regulations Part 200 §200.510 Financial Statements, the auditor must prepare financial statements that reflect its financial position, results of operations or changes in net assets and cash flows for the fiscal year audited. Condition and context: Same as finding #2025-001. Cause and effect: Same as finding #2025-001. Recommendation: Same as finding #2025-001. Views of responsible officials and planned corrective actions: Management agrees with the finding. See Corrective Action Plan.

Corrective Action Plan

Findings #2025-001 and #2025-002 – Material Weakness and Other Noncompliance. Condition and context: Adjustments were required to properly state accrued interest payable and interest expense, depreciation and accumulated depreciation, maintenance expense and building equipment, tenant deposits held in trust and tenant charges, salary expense and related payables, and accounts payable and related expense. These adjustments decreased the change in net assets by approximately $59,500. Additionally, an audit adjustment of approximately $24,350 was required to properly state cash and intercompany payables. Recommendation: Policies and procedures should be designed and implemented to ensure that transactions are appropriately recognized in the accounting records, supported by appropriately approved documentation and that accounts, including accruals, are timely reviewed and reconciled. Planned corrective action: Following turnover that resulted in accounting challenges, we hired a CFO to develop standard operating procedures and best practices to ensure we maintain operational excellence in non-profit accounting. We implemented strategies to address opportunities in training, best practices and oversight. Responsible officer: Terry Vaughn, Vice President of Operations and Sales. Estimated completion date: November 2025.

Categories

HUD Housing Programs Material Weakness

Other Findings in this Audit

  • 1169136 2025-002
    Material Weakness Repeat
  • 1169137 2025-003
    Material Weakness Repeat
  • 1169139 2025-003
    Material Weakness Repeat

Programs in Audit

ALN Program Name Expenditures
14.157 SUPPORTIVE HOUSING FOR THE ELDERLY $495,639
14.871 SECTION 8 HOUSING CHOICE VOUCHERS $295,077