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Corrective Action Plans

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Finding 573315 (2024-003)
Material Weakness 2024
Ouachita Parish Police Jury
LA
Reporting Matching / Level of Effort / Earmarking Internal Control / Segregation of Duties § 200.328
Management acknowledges the need for compliance with reporting requirements for COVID-19 State and Local Fiscal Recovery Funds. We will follow the auditors’ recommendation to review our policies and procedures to ensure that internal controls are properly designed, implemented and maintained to ensu...
Management acknowledges the need for compliance with reporting requirements for COVID-19 State and Local Fiscal Recovery Funds. We will follow the auditors’ recommendation to review our policies and procedures to ensure that internal controls are properly designed, implemented and maintained to ensure accurate and timely financial close and reporting.
View Audit 364114
Finding 573314 (2024-003)
Material Weakness 2024
Bartholomew County
IN
Procurement, Suspension & Debarment Subrecipient Monitoring § 200.303
FINDING 2024-003 Finding Subject: COVID-19 Coronavirus State and Local Fiscal Recovery Funds – Suspension and Debarment Contact Person Responsible for Corrective Action: Pia O’Connor, County Auditor Contact Phone Number and Email Address: 812-379-1510; pia.oconnor@bartholomew.in.gov Views of Respons...
FINDING 2024-003 Finding Subject: COVID-19 Coronavirus State and Local Fiscal Recovery Funds – Suspension and Debarment Contact Person Responsible for Corrective Action: Pia O’Connor, County Auditor Contact Phone Number and Email Address: 812-379-1510; pia.oconnor@bartholomew.in.gov Views of Responsible Officials: We concur with the finding. Description of Corrective Action Plan: The Auditor’s Office will continue to work with the Commissioner’s Office and other county departments to improve upon the process of administering the COVID-19 Coronavirus State and Local Fiscal Recovery Fund. The County implemented a Procurement, Suspension and Debarment Policy; however it did not specifically reference federal funds. The County will amend the current policy to include the necessary verbiage and information related to the federal funds. By establishing this system of Internal Controls and developing the proper policies and procedures, this should help ensure contractors and sub recipients, as appropriate are not suspended, debarred or otherwise excluded prior to entering any contacts or sub awards. Anticipated Completion Date: December 31, 2025
View Audit 364112
Finding 573310 (2024-005)
Significant Deficiency 2024
City of Espanola
NM
Reporting § 200.329
2024‐005 Reporting (Significant Deficiency) (Repeat/Modified): The City of acknowledges the audit finding regarding the untimely submission of reporting for the Cops Hiring program. This was a result of turnover and the new grant manager was not hired until the middle of fiscal year 2024. The Procur...
2024‐005 Reporting (Significant Deficiency) (Repeat/Modified): The City of acknowledges the audit finding regarding the untimely submission of reporting for the Cops Hiring program. This was a result of turnover and the new grant manager was not hired until the middle of fiscal year 2024. The Procurement officer, who manages grants, as well as the Finance Director, have prioritized compliance with federal reporting requirements. To prevent future occurrences, the Finance Department has implemented internal controls ensuring multiple staff members are responsible for federal reporting. Specifically, both the Finance Director and the Financial Analyst now share the responsibility and authority to complete and submit these annual reports. This new process ensures continuity in reporting, even in the event of staff turnover, and strengthens the City’s commitment to compliance with federal funding requirements. Additionally, the Finance Director oversees this responsibility so there are now multiple controls to ensure timely completion.
View Audit 364100
City of Espanola
NM
Reporting Internal Control / Segregation of Duties § 200.50
2024-004 Single Audit Report Submission (Noncompliance) (Repeat/Modified): The City is working to get current with the accounting processes and financials that would enable the timely performance of the annual financial audit. The Director of Finance has contracted a public accounting firm for assis...
2024-004 Single Audit Report Submission (Noncompliance) (Repeat/Modified): The City is working to get current with the accounting processes and financials that would enable the timely performance of the annual financial audit. The Director of Finance has contracted a public accounting firm for assistance to accelerate this process and ensure future timely audit completion. In addition, the Finance Department has implemented multiple monthly and annual reconciliation processes to ensure the general ledger is accurate and financial operations sound. Training of City staff on completion of monthly processes is ongoing and will continue with oversight by the Director of Finance.
View Audit 364100
Finding 573304 (2024-001)
Material Weakness 2024
Housing Authority of the City of Easton
PA
Questioned Costs HUD Housing Programs Eligibility
Authority Response and Planned Corrective Action: The Authority accepts the recommendation of the auditor. The Authority will increase oversight in the Section 8 Housing Choice Vouchers Program to ensure that established internal control policies are being followed on a timely basis. Tyler Martin, ...
Authority Response and Planned Corrective Action: The Authority accepts the recommendation of the auditor. The Authority will increase oversight in the Section 8 Housing Choice Vouchers Program to ensure that established internal control policies are being followed on a timely basis. Tyler Martin, Executive Director, is responsible for implementing this corrective action by December 31, 2025.
View Audit 364098 Questioned Costs: $1
Stoneleigh Housing, Inc.
NY
Reporting
Action Taken: Stoneleigh Housing, Inc. agrees with the finding and the recommended procedures are being addressed and will be implemented
Action Taken: Stoneleigh Housing, Inc. agrees with the finding and the recommended procedures are being addressed and will be implemented
View Audit 364080
Finding 573300 (2024-004)
Material Weakness 2024
Stoneleigh Housing, Inc.
NY
Material Weakness Reporting Internal Control / Segregation of Duties
Action Taken: Stoneleigh Housing, Inc. agrees with the finding. The Board of Directors will be issuing a formal policy concerning fiscal management and responsibility. The Board of Directors has also approved and hired an independent booking keeping firm to alleviate the burden of staff training ...
Action Taken: Stoneleigh Housing, Inc. agrees with the finding. The Board of Directors will be issuing a formal policy concerning fiscal management and responsibility. The Board of Directors has also approved and hired an independent booking keeping firm to alleviate the burden of staff training for fiscal matters.
View Audit 364080
Finding 573299 (2024-003)
Material Weakness 2024
Stoneleigh Housing, Inc.
NY
Internal Control / Segregation of Duties Material Weakness Reporting
Action Taken: Stoneleigh Housing, Inc. agrees with this finding and the Board of Directors will issue a formal written fiscal policy and has hired an outside bookkeeping firm to handle fiscal matters, inclusive of monthly bank reconciliations for all bank accounts.
Action Taken: Stoneleigh Housing, Inc. agrees with this finding and the Board of Directors will issue a formal written fiscal policy and has hired an outside bookkeeping firm to handle fiscal matters, inclusive of monthly bank reconciliations for all bank accounts.
View Audit 364080
The Carpenter Housing Development Fund Co., Inc.
NY
HUD Housing Programs Cash Management
Finding #2024-003 Section 202 Supportive Housing for the Elderly – (Capital Advance) – ALN 14.157: Recommendation: We recommend that management should deposit the required funds in the future into the residual receipts reserve account within the 60-day requirement. Action taken: Carpenter Apartmen...
Finding #2024-003 Section 202 Supportive Housing for the Elderly – (Capital Advance) – ALN 14.157: Recommendation: We recommend that management should deposit the required funds in the future into the residual receipts reserve account within the 60-day requirement. Action taken: Carpenter Apartments agrees with the auditor’s recommendations and will implement procedures to ensure timely and accurate deposits in the future. For questions regarding this corrective action plan, please contact Kyle Lyskawa, Chief Financial Officer, at (315) 424-1821.
View Audit 364079
The Carpenter Housing Development Fund Co., Inc.
NY
Subrecipient Monitoring Reporting § 200.512
Finding #2024-002 Prior Year Reporting Package and Data Collection Not Filed Timely: Recommendation: We recommend that management implement procedures to ensure that reporting packages and data collection forms are filed timely in the future. Action taken: Carpenter Apartments agrees with the audi...
Finding #2024-002 Prior Year Reporting Package and Data Collection Not Filed Timely: Recommendation: We recommend that management implement procedures to ensure that reporting packages and data collection forms are filed timely in the future. Action taken: Carpenter Apartments agrees with the auditor’s recommendations and will implement procedures to ensure timely filing in the future. For questions regarding this corrective action plan, please contact Kyle Lyskawa, Chief Financial Officer, at (315) 424-1821.
View Audit 364079
The Carpenter Housing Development Fund Co., Inc.
NY
Subrecipient Monitoring Reporting § 200.512
Finding #2024-001 Current Year Reporting Package and Data Collection Not Filed Timely: Recommendation: We recommend that management implement procedures to ensure that reporting packages and data collection forms are filed timely in the future. Action taken: Carpenter Apartments agrees with the au...
Finding #2024-001 Current Year Reporting Package and Data Collection Not Filed Timely: Recommendation: We recommend that management implement procedures to ensure that reporting packages and data collection forms are filed timely in the future. Action taken: Carpenter Apartments agrees with the auditor’s recommendations and will implement procedures to ensure timely filing in the future. For questions regarding this corrective action plan, please contact Kyle Lyskawa, Chief Financial Officer, at (315) 424-1821.
View Audit 364079
Hawley-Winton Housing Development Fund Company, Inc.
NY
Subrecipient Monitoring Reporting § 200.512
Finding #2024-001 Current Year Reporting Package and Data Collection Not Filed Timely: Recommendation: We recommend that management implement procedures to ensure that reporting packages and data collection forms are filed timely in the future. Action taken: Hawley-Winton Apartments agrees with th...
Finding #2024-001 Current Year Reporting Package and Data Collection Not Filed Timely: Recommendation: We recommend that management implement procedures to ensure that reporting packages and data collection forms are filed timely in the future. Action taken: Hawley-Winton Apartments agrees with the auditor’s recommendations and will implement procedures to ensure timely filing in the future. For questions regarding this corrective action plan, please contact Kyle Lyskawa, Chief Financial Officer, at (315) 424-1821.
View Audit 364078
Onondaga Apartments Housing Development Fund Company, Inc.
NY
Reporting § 200.512
Finding #2024-001 Current Year Reporting Package and Data Collection Not Filed Timely: Recommendation: We recommend that management implement procedures to ensure that reporting packages and data collection forms are filed timely in the future. Action taken: Onondaga Apartments Housing Development...
Finding #2024-001 Current Year Reporting Package and Data Collection Not Filed Timely: Recommendation: We recommend that management implement procedures to ensure that reporting packages and data collection forms are filed timely in the future. Action taken: Onondaga Apartments Housing Development Fund Company, Inc. agrees with the auditor’s recommendations and will implement procedures to ensure timely filing in the future. For questions regarding this corrective action plan, please contact Kyle Lyskawa, Chief Financial Officer, at (315) 424-1821.
View Audit 364077
Finding 573289 (2024-010)
Significant Deficiency 2024
City of Opa Locka
FL
Allowable Costs / Cost Principles Reporting § 200.512
The City has a Grants Administrator on staff that monitors and advises when reports are due to external entities. SOP's are being reviewed with staff for implementation. This activity is ongoing. Responsible Partv: Ms. Niema Gantt, Finance Director, and Ms. Yesly Guillen, Grants Administrator
The City has a Grants Administrator on staff that monitors and advises when reports are due to external entities. SOP's are being reviewed with staff for implementation. This activity is ongoing. Responsible Partv: Ms. Niema Gantt, Finance Director, and Ms. Yesly Guillen, Grants Administrator
View Audit 364073
Finding 573279 (2024-002)
Significant Deficiency 2024
Dennis-Yarmouth Regional School District
MA
Procurement, Suspension & Debarment
Form Internal Review Team: Include representatives from food service, business office, and compliance.
Form Internal Review Team: Include representatives from food service, business office, and compliance.
View Audit 364069
Finding 573279 (2024-002)
Significant Deficiency 2024
Dennis-Yarmouth Regional School District
MA
Procurement, Suspension & Debarment
Document Existing Internal Controls: Inventory current food service policies, cash handling, inventory controls, claims processing, and reporting procedures.
Document Existing Internal Controls: Inventory current food service policies, cash handling, inventory controls, claims processing, and reporting procedures.
View Audit 364069
Finding 573279 (2024-002)
Significant Deficiency 2024
Dennis-Yarmouth Regional School District
MA
Procurement, Suspension & Debarment
Perform Risk Assessment: Identify and evaluate risks in food service operations, including cash handling, free/reduced application processing, inventory management, and vendor payments.
Perform Risk Assessment: Identify and evaluate risks in food service operations, including cash handling, free/reduced application processing, inventory management, and vendor payments.
View Audit 364069
Finding 573279 (2024-002)
Significant Deficiency 2024
Dennis-Yarmouth Regional School District
MA
Procurement, Suspension & Debarment
Gap Analysis: Compare existing policies to federal and state regulations (USDA, DESE CN), identifying deficiencies or unclear procedures.
Gap Analysis: Compare existing policies to federal and state regulations (USDA, DESE CN), identifying deficiencies or unclear procedures.
View Audit 364069
Finding 573279 (2024-002)
Significant Deficiency 2024
Dennis-Yarmouth Regional School District
MA
Procurement, Suspension & Debarment
Update Policies and Procedures: Revise or create policies based on the risk assessment and gap analysis. Ensure alignment with federal cost principles and documentation standards.
Update Policies and Procedures: Revise or create policies based on the risk assessment and gap analysis. Ensure alignment with federal cost principles and documentation standards.
View Audit 364069
Finding 573279 (2024-002)
Significant Deficiency 2024
Dennis-Yarmouth Regional School District
MA
Procurement, Suspension & Debarment
Train Staff: Conduct annual training on updated policies, emphasizing internal controls, documentation, and compliance requirements.
Train Staff: Conduct annual training on updated policies, emphasizing internal controls, documentation, and compliance requirements.
View Audit 364069
Finding 573279 (2024-002)
Significant Deficiency 2024
Dennis-Yarmouth Regional School District
MA
Procurement, Suspension & Debarment
Establish Annual Review Cycle: Integrate the assessment into the district’s annual risk and internal control review schedule.
Establish Annual Review Cycle: Integrate the assessment into the district’s annual risk and internal control review schedule.
View Audit 364069
Dennis-Yarmouth Regional School District
MA
Reporting
Review audit timeline requirements under OMB Uniform Guidance.
Review audit timeline requirements under OMB Uniform Guidance.
View Audit 364069
Dennis-Yarmouth Regional School District
MA
Reporting
Develop and distribute a district-wide audit readiness calendar with due dates for key deliverables.
Develop and distribute a district-wide audit readiness calendar with due dates for key deliverables.
View Audit 364069
Dennis-Yarmouth Regional School District
MA
Reporting
Schedule pre-audit planning meeting with external auditors and grant staff.
Schedule pre-audit planning meeting with external auditors and grant staff.
View Audit 364069
Dennis-Yarmouth Regional School District
MA
Reporting
Conduct internal deadline compliance training for grant and finance personnel.
Conduct internal deadline compliance training for grant and finance personnel.
View Audit 364069
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