Finding 1215142 (2024-001)

Material Weakness Repeat Finding
Requirement
P
Questioned Costs
-
Year
2024
Accepted
2026-05-20

AI Summary

  • Core Issue: The Project's internal controls lack proper segregation of duties due to limited staff size.
  • Impacted Requirements: The design of internal controls does not meet the necessary criteria for effective oversight.
  • Recommended Follow-Up: Management should review procedures and enhance Board involvement to improve oversight and address control deficiencies.

Finding Text

DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT FINDING NO. 2024-001 Condition: The design of the Project's internal controls precludes certain segregation of duties and other designs of internal controls. Criteria: Proper design of the Project's internal controls to include segregation of duties and other designs of internal controls. Effect: The segregation of duties and other designs of internal controls are limited. Context: Proper design of the Project's internal controls to include segregation of duties and other designs of internal controls. Cause: The size of The Project's accounting and administrative staff precludes certain segregation of duties and other designs of internal controls that would be preferred if the office staff were larger. Recommendation: It is recommended that management and Project governance review their procedures and develop processes to address deficiencies in the segregation of duties and other designs of internal controls. Increased involvement of the Board of Directors in the financial affairs of the Project would provide oversight and independent review functions, thereby lessening the severity of the deficiencies. However, it does not eliminate them. Views of Responsible Officials and Planned Corrective Actions: The Project agrees with the finding and the auditor's recommendations will be adopted.

Corrective Action Plan

Finding 2024-001, Significant Deficiency in Internal Control over Financial Reporting. Condition: The design of the Project’s internal controls precludes certain segregation of duties and other designs of internal controls. Criteria: Proper design of the Project’s internal controls to include segregation of duties and other designs of internal controls. Cause: The size of The Project’s accounting and administrative staff precludes certain segregation of duties and other designs of internal controls that would be preferred if the office staff were larger. Effect: The segregation of duties and other designs of internal controls are limited. Recommendation: The auditor recommended that management and Project governance review their procedures and develop processes to address deficiencies in the segregation of duties and other designs of internal controls. Increased involvement of the Board of Directors in the financial affairs of the Project would provide oversight and independent review functions, thereby lessening the severity of the deficiencies. Responsible Person: Brittany Colson, Manager Planned Action: The Project agrees with the finding and the auditor’s recommendations will be adopted. Anticipated completion date: The recommendation will be applied in fiscal year ending June 30, 2025.

Categories

Internal Control / Segregation of Duties

Other Findings in this Audit

  • 1215143 2024-002
    Material Weakness Repeat
  • 1215144 2024-003
    Material Weakness Repeat
  • 1215145 2024-004
    Material Weakness Repeat
  • 1215146 2024-005
    Material Weakness Repeat
  • 1215147 2024-006
    Material Weakness Repeat

Programs in Audit

ALN Program Name Expenditures
14.181 SUPPORTIVE HOUSING FOR PERSONS WITH DISABILITIES $1.28M
14.195 PROJECT-BASED RENTAL ASSISTANCE (PBRA) $87,213