Finding 1215144 (2024-003)

Material Weakness Repeat Finding
Requirement
N
Questioned Costs
-
Year
2024
Accepted
2026-05-20

AI Summary

  • Core Issue: Property management did not make required monthly reserve deposits from July 2023 to June 2024.
  • Impacted Requirements: This violates HUD Section 811 regulations, risking the property’s financial health and maintenance capabilities.
  • Recommended Follow-Up: Implement stronger internal controls to ensure timely monthly deposits and compliance with HUD regulations.

Finding Text

DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT FINDING NO. 2024-003 Condition: The property management failed to make the required monthly reserve deposits for the period of July 2023 to June 2024. Effect: Failure to make these deposits could jeopardize the financial health of the property and its ability to meet future maintenance needs. Cause: The failure was due to deficiencies in the internal controls within the management process related to the monthly deposits. Recommendation: It is recommended that the property management implement internal controls to ensure monthly reserve deposits are made as required by HUD Section 811 regulations. Views of Responsible Officials and Planned Corrective Actions: The property management agrees with the finding and has implemented a corrective action plan to ensure compliance going forward Criteria: According to HUD Section 811 regulations, properties must make monthly reserve deposits to ensure financial stability and ongoing maintenance.

Corrective Action Plan

Finding 2024-003, Significant Deficiency in Internal Control over Compliance. Condition: The property management failed to make the required monthly reserve deposits for the period of July 2023 to June 2024. Criteria: According to HUD Section 811 regulations, properties must make monthly reserve deposits to ensure financial stability and ongoing maintenance. Cause: The failure was due to deficiencies in the internal controls within the management process related to the monthly deposits. Effect: The failure to make these deposits could jeopardize the financial health of the property and its ability to meet future maintenance needs. Recommendation: The auditor recommended that the property management implement internal controls to ensure monthly reserve deposits are made as required by HUD Section 811 regulations. Responsible Person: Brittany Colson, Manager Planned Action: The Project agrees with the finding and the auditor’s recommendations will be adopted. Anticipated completion date: The recommendation will be applied in fiscal year ending June 30, 2025.

Categories

HUD Housing Programs

Other Findings in this Audit

  • 1215142 2024-001
    Material Weakness Repeat
  • 1215143 2024-002
    Material Weakness Repeat
  • 1215145 2024-004
    Material Weakness Repeat
  • 1215146 2024-005
    Material Weakness Repeat
  • 1215147 2024-006
    Material Weakness Repeat

Programs in Audit

ALN Program Name Expenditures
14.181 SUPPORTIVE HOUSING FOR PERSONS WITH DISABILITIES $1.28M
14.195 PROJECT-BASED RENTAL ASSISTANCE (PBRA) $87,213