Corrective Action Plans

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Auditor's Recommendation: We recommend the Entity enhance the design of its control activities and policies and procedures should be developed to ensure physical inventories are taken at least once every two years. Action Taken: The Organization understands the importance of regular physical invento...
Auditor's Recommendation: We recommend the Entity enhance the design of its control activities and policies and procedures should be developed to ensure physical inventories are taken at least once every two years. Action Taken: The Organization understands the importance of regular physical inventories and will implement this control activity for the June 30, 2023 fiscal year end. Responsible Person: John Clemons, Chief Financial Officer Timeline for Implementation: July 31, 2023
Finding Number: 2022-001 Finding Title: Micro-Purchasing Documentation Program: 93.104 Comprehensive Community Mental Health Services for Children with Serious Emotional Disturbances (Journey to Independence) Name of Contact Person Responsible for Corrective Action: Jolene Lambert, Finance and Ben...
Finding Number: 2022-001 Finding Title: Micro-Purchasing Documentation Program: 93.104 Comprehensive Community Mental Health Services for Children with Serious Emotional Disturbances (Journey to Independence) Name of Contact Person Responsible for Corrective Action: Jolene Lambert, Finance and Benefits Coordinator Corrective Action Planned: To keep policies for managing sponsored projects consistent, PACT for Families Collaborative will ensure Uniform Guidance Procurement Standards for all sponsored projects. We will use an updated expenditure authorization process to assure micro-purchases are distributed equitably among qualified suppliers by updating our EAF (Expenditure Authorization Form) to include a process to assure more than one supplier is priced and documented for the most reasonable purchase. Anticipated Completion Date: Ending December 31, 2023
Finding 9275 (2022-002)
Significant Deficiency 2022
The Borough’s accounting department will receive copies of all submissions for payments and/or reimbursements. These submissions will be compared to payments received in prior to payments being made to contractors.
The Borough’s accounting department will receive copies of all submissions for payments and/or reimbursements. These submissions will be compared to payments received in prior to payments being made to contractors.
The Borough will remain aware of the limitations and continually monitor the accounting function.
The Borough will remain aware of the limitations and continually monitor the accounting function.
Grant reporting requirements will be reviewed and monitored to assure reporting deadlines are met. Responsible Party: Cory Robinson and Stephen Howells. Estimated Completion: Ongoing
Grant reporting requirements will be reviewed and monitored to assure reporting deadlines are met. Responsible Party: Cory Robinson and Stephen Howells. Estimated Completion: Ongoing
The desired outcome of this corrective action plan is to retrain all staff working with the MCHC sliding fee discount scale and to have consistent and reliable application of the MCHC sliding fee discount scale to all eligible patients. Corrective Actions MCHC will implement a sliding fee discount ...
The desired outcome of this corrective action plan is to retrain all staff working with the MCHC sliding fee discount scale and to have consistent and reliable application of the MCHC sliding fee discount scale to all eligible patients. Corrective Actions MCHC will implement a sliding fee discount schedule retraining program and engage all front desk staff, health center directors, and billing staff. Training will encompass all aspects of the sliding fee discount scale including but not limited to how individuals register, attest and apply the MCHC sliding fee discount scale. Retraining will be provided on a semiannual basis and include mock tests. This training program will be under the direct supervision of the Chief Operating Officer. All MCHC staff will be refamiliarized with the MCHC policy and procedures that relate to the Sliding Fee Discount Scale as part of the retraining process and will continue to review the Sliding fee discount program policy and procedure on an annual basis. The MCHC Sliding Fee Discount Scale and associated policy and procedure will be updated annually in accordance with policy, and we will ensure that the slide is provided to staff annually. A dedicated staff will be identified and assigned to do spot check reviews of the application of the sliding fee discount scale monthly and this will be implemented immediately. MCHC will provide an annual presentation on the Sliding Fee Discount Scale program to the MCHC Board of Directors that included annual updates to the program. The MCHC policies and procedures related to the Sliding Fee Discount Scale program will be revised to ensure inclusion of the above changes. Goal - Metro Community Health Center is committed to ensuring that we are compliant with all regulations as they relate to the Sliding Fee Discount Program. MCHC’s commitment moving forward is to perform more regular trainings as it relates to the sliding fee discount program as well as more regular review and testing of the program to ensure that the policies that are written are being appropriately applied and administered.
The Project will follow HUD Internal Controls Over Cash Disbursements.
The Project will follow HUD Internal Controls Over Cash Disbursements.
The Project will follow Direct Express Debit Card verification procedures.
The Project will follow Direct Express Debit Card verification procedures.
The Project will follow bank account verification procedures.
The Project will follow bank account verification procedures.
The Project will follow the HUD directive in obtaining the EIV within 90 days of move-in.
The Project will follow the HUD directive in obtaining the EIV within 90 days of move-in.
The Project will obtain fidelity bond coverage for two months’ gross potential income.
The Project will obtain fidelity bond coverage for two months’ gross potential income.
For the Management Fee monthly payment, a schedule of monthly residential income collected times the management fee percentage to support payment.
For the Management Fee monthly payment, a schedule of monthly residential income collected times the management fee percentage to support payment.
The Project has hired an outside accountant who will ensure that Tenant Receivable, HUD Receivable, Tenant Security Deposits, and Prepaid Revenue are properly reconciled with monthly financial statements.
The Project has hired an outside accountant who will ensure that Tenant Receivable, HUD Receivable, Tenant Security Deposits, and Prepaid Revenue are properly reconciled with monthly financial statements.
The Project has hired an outside accountant who will ensure that books and records are fairly presented.
The Project has hired an outside accountant who will ensure that books and records are fairly presented.
The Project has hired an outside accountant who will ensure that books and records are fairly presented.
The Project has hired an outside accountant who will ensure that books and records are fairly presented.
The Township Manager, Joseph Hillan will be the grant manager. Joseph Hillan and Internal Accounting Consultant will prepare a (SEFA) Schedule of Federal Awards and update it on a year-to-year basis to be submitted to the Auditor each year. This will make the Auditor aware oftile neeel of a Single A...
The Township Manager, Joseph Hillan will be the grant manager. Joseph Hillan and Internal Accounting Consultant will prepare a (SEFA) Schedule of Federal Awards and update it on a year-to-year basis to be submitted to the Auditor each year. This will make the Auditor aware oftile neeel of a Single Audit along with an annual audit.
The Township Manager, Joseph Hillan, will review all grants received to be aware of the grant requirements and a spreadsheet will be created to list all grant amounts, dates awarded, dates of expiration and who is the source of funding. This spreadsheetwill be updated on a quarterly basis and review...
The Township Manager, Joseph Hillan, will review all grants received to be aware of the grant requirements and a spreadsheet will be created to list all grant amounts, dates awarded, dates of expiration and who is the source of funding. This spreadsheetwill be updated on a quarterly basis and reviewed by the Internal Accounting Consultant for accuracy. This spreadsheet will be submitted to the Auditor as a work paper every year.
Management Response: Management agrees with the auditors' finding. Internal controls did not exist during the audit period due to lack of staff in the business office and lack of understanding in the administration staff. The school has since hired a consulting firm to assist with following the exis...
Management Response: Management agrees with the auditors' finding. Internal controls did not exist during the audit period due to lack of staff in the business office and lack of understanding in the administration staff. The school has since hired a consulting firm to assist with following the existing policies and procedures. The school also has hired an experienced principal to oversee the operations of the business office. Anticipated completion date: June 30, 2023. Responsible party: Delores Noble, principal. Amber Wauneka, Consultant with Homeland Business Services.
Management Response: Management agrees with the auditors' finding. Internal controls did not exist during the audit period due to lack of staff in the business office and lack of understanding in the administration staff. The school has since hired a consulting firm to assist with following the exis...
Management Response: Management agrees with the auditors' finding. Internal controls did not exist during the audit period due to lack of staff in the business office and lack of understanding in the administration staff. The school has since hired a consulting firm to assist with following the existing policies and procedures. The school also has hired an experienced principal to oversee the operations of the business office. Anticipated completion date: June 30, 2023. Responsible party: Delores Noble, principal. Amber Wauneka, Consultant with Homeland Business Services.
Management Response: Management agrees with the auditors' finding. Internal controls did not exist during the audit period due to lack of staff in the business office and lack of understanding in the administration staff. The school has since hired a consulting firm to assist with following the exis...
Management Response: Management agrees with the auditors' finding. Internal controls did not exist during the audit period due to lack of staff in the business office and lack of understanding in the administration staff. The school has since hired a consulting firm to assist with following the existing policies and procedures. The school also has hired an experienced principal to oversee the operations of the business office. Anticipated completion date: June 30, 2023. Responsible party: Delores Noble, principal. Amber Wauneka, Consultant with Homeland Business Services.
View Audit 12351 Questioned Costs: $1
Corrective Action Plan: The Institute will establish a control in which each pay period the Controller will review all changes made in the payroll system beginning January 2024.
Corrective Action Plan: The Institute will establish a control in which each pay period the Controller will review all changes made in the payroll system beginning January 2024.
Corrective Action Plan: The Institute will submit the data collection form upon issuance of the report in January 2024.
Corrective Action Plan: The Institute will submit the data collection form upon issuance of the report in January 2024.
We agree with this audit finding. The delay in reporting the 2022 audit to the Federal Audit Clearinghouse was due to unusual circumstances and will not be repeated in subsequent years. Sallal has management that understands the reporting deadlines, a notification system to ensure timely filings in ...
We agree with this audit finding. The delay in reporting the 2022 audit to the Federal Audit Clearinghouse was due to unusual circumstances and will not be repeated in subsequent years. Sallal has management that understands the reporting deadlines, a notification system to ensure timely filings in the future and considers timely filing as best business practices.
We agree with this audit finding. Sallal obtained a fidelity bond sufficient to meet the requirements of the outstanding loan agreement in 2023. The fidelity bond will be in place going forward .
We agree with this audit finding. Sallal obtained a fidelity bond sufficient to meet the requirements of the outstanding loan agreement in 2023. The fidelity bond will be in place going forward .
We agree with this audit finding. Sallal developed, and the Board of Trustees adopted a procurement policy in December 2022 that complies with procurement standards established in 2 CFR sections 200.318 through 200.326. The procurement policy will be in place going forward.
We agree with this audit finding. Sallal developed, and the Board of Trustees adopted a procurement policy in December 2022 that complies with procurement standards established in 2 CFR sections 200.318 through 200.326. The procurement policy will be in place going forward.
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