Corrective Action Plans

Browse how organizations respond to audit findings

Total CAPs
48,654
In database
Filtered Results
46,114
Matching current filters
Showing Page
1817 of 1845
25 per page

Filters

Clear
The DHFS continues to work on the implementation of the new IMPACT system, which has the functionality built-in to take the quarterly files from RISSNET and upload them into the new MMIS. However, a recent analysis of the IMPACT project is showing a shift in implementation date into future years. T...
The DHFS continues to work on the implementation of the new IMPACT system, which has the functionality built-in to take the quarterly files from RISSNET and upload them into the new MMIS. However, a recent analysis of the IMPACT project is showing a shift in implementation date into future years. To mitigate the shift in the timeline and the need for a corrective plan update, the DHFS will instead modify the existing legacy MMIS system to intake the NCCI and MUE files and modify the claims editing process to incorporate the NCCI and MUE rules. This will then be maintained on a quarterly basis in alignment with the publications on RISSNET.
View Audit 13503 Questioned Costs: $1
The DHFS will implement a review of all CMS 372 reports prior to their submission.
The DHFS will implement a review of all CMS 372 reports prior to their submission.
Adhering to the Federal Centers for Medicare and Medicaid Services (CMS) directive, effective April 1, 2023, the State resumed normal operations, including restarting full Medicaid and CHIP eligibility renewals and terminations of coverage for individuals who are no longer eligible. States can term...
Adhering to the Federal Centers for Medicare and Medicaid Services (CMS) directive, effective April 1, 2023, the State resumed normal operations, including restarting full Medicaid and CHIP eligibility renewals and terminations of coverage for individuals who are no longer eligible. States can terminate Medicaid enrollment for individuals no longer eligible. States will have up to 14 months to return to normal eligibility and enrollment operations. As of April 30, 2023, there were 5,678 medical applications 45 days or older, (2% higher than previously reported in June 2022), but still a significant reduction (96%) from a high of 147,038 at the end of January 2019. As of the same date, there were 6,789 total medical renewals on hand, a significant decrease since the last reporting (9,412 were reported for June 30, 2022.) In addition, the DHFS has established June 30, 2024, as the completion date for - (1) updating the system to force processing of a redetermination when a form is received, and a worker attempts another type of action (currently at 70% completion), and (2) developing reports for the DHFS and the Illinois Department of Human Services to identify redeterminations that have been received but not yet processed (currently at 80% completion).
View Audit 13503 Questioned Costs: $1
Issues with the monthly batch screening that occurs systematically was discussed with the vendor and were identified as a system defect. The correction of this defect was identified in JIRA Ticket ILPRO-889 and deployed as part of the 1.6 System Release, which went into production on March 23, 2023...
Issues with the monthly batch screening that occurs systematically was discussed with the vendor and were identified as a system defect. The correction of this defect was identified in JIRA Ticket ILPRO-889 and deployed as part of the 1.6 System Release, which went into production on March 23, 2023. With the correction of this system defect, there have been no screening issues identified.
View Audit 13503 Questioned Costs: $1
The DHFS and the IDHS will reinforce the use of current internal controls and pursue the following corrective action plan: The IDHS staff have implemented weekly reports on developmental disability (DD) waiver payment submissions to the DHFS to allow IDHS staff information to review and timely ident...
The DHFS and the IDHS will reinforce the use of current internal controls and pursue the following corrective action plan: The IDHS staff have implemented weekly reports on developmental disability (DD) waiver payment submissions to the DHFS to allow IDHS staff information to review and timely identify any issues with the DD waiver submissions to the DHFS. The DHFS will review and revise its quarterly other agency Medicaid spending/federal revenue reporting. That report will be redesigned to provide prior quarter/year comparisons to allow for more effective identification of problematic issues. The recipient list will be updated to ensure appropriate distribution. The IDHS staff will review the DHFS quarterly other agency Medicaid spending/federal revenue reporting to identify any unanticipated changes for all IDHS Medicaid programs. The DHFS will engage Medical Programs staff with knowledge of the DD waiver to also review the revised report upon each quarterly issuance. The DHFS’ Office of Internal Audit, with cooperation from the IDHS’ Office of Internal Audit, will perform a comprehensive review of data sharing between the DHFS and the IDHS used to support federal claiming. The audit report will be shared with both agencies for purposes of recommended process improvements. Both agencies will continue to work with DoIT to quickly address any identified future programming issues. Both agencies will reinforce with staff the need to immediately inform senior fiscal management if any future challenges are identified at the detail level which may impact Medicaid provider bill payment submission to the DHFS or the flow of federal revenue.
e DHFS has a robust encounter utilization management (EUM) process that is managed by our consulting actuary, Milliman. The Department has also contracted with its external quality review organization (EQRO) to audit the MCOs encounter data. The EQRO completed and submitted the draft EDV report to t...
e DHFS has a robust encounter utilization management (EUM) process that is managed by our consulting actuary, Milliman. The Department has also contracted with its external quality review organization (EQRO) to audit the MCOs encounter data. The EQRO completed and submitted the draft EDV report to the Department on June 15, 2023. The report is currently pending review and approval by the DHFS. The DHFS will proceed with posting the final report as required once it has been reviewed and approved by all internal reviewing entities. The DHFS is working toward having the final, approved report posted on the Program web page no later than August 31, 2023.
View Audit 13503 Questioned Costs: $1
IDHS - Division of Family and Community Services (FCS) The IDHS-FCS’ Bureau of Contract Support and Payment administration staff has reviewed the exceptions and worked to create a process to ensure the proper notification of the ALN at time of disbursement. A plan of action was created whereby in ea...
IDHS - Division of Family and Community Services (FCS) The IDHS-FCS’ Bureau of Contract Support and Payment administration staff has reviewed the exceptions and worked to create a process to ensure the proper notification of the ALN at time of disbursement. A plan of action was created whereby in each fiscal year the IDHS’ Bureau of Program Support and Fiscal Management staff will communicate the appropriate ALN to be utilized. IDHS - Division of Substance Use, Prevention, and Recovery (SUPR) The IDHS-SUPR staff will ensure that all monthly expenditure vouchers have the ALNs listed and will work with IDHS’ fiscal staff to ensure that the ALNs are listed in the notes field for all vouchers processed for payments. Finally, the IDHS-SUPR staff will ensure that the ALNs are listed on all grants and contracts.
View Audit 13503 Questioned Costs: $1
The IDHS will review its processes and procedures to prepare financial reports required for the SAPT program. Necessary steps below will be added to ensure that the financial reports are accurate and that refunds received from SAPT providers have been applied to the correct grant fiscal year/grant....
The IDHS will review its processes and procedures to prepare financial reports required for the SAPT program. Necessary steps below will be added to ensure that the financial reports are accurate and that refunds received from SAPT providers have been applied to the correct grant fiscal year/grant. • When a refund is received by the IDHS - Office of Contract Administration, correspondence/an email will be sent, identifying the refund to IDHS’ Bureau of General Accounting/Cash Management, the Bureau of Collections, and the Bureau of Revenue Management and Federal Reporting. • Once the email correspondence is received identifying the refund, the IDHS’ Bureau of Revenue Management and Federal Reporting will research and verify the correct grant and grant fiscal year. • Refund identification and research will occur weekly and be reconciled to the correct grant and grant fiscal year in advance of posting refunds to the accounting system, ensuring federal financial reports are filed timely and accurately.
The IDHS will design and implement a reconciliation of Federal grant receipts and expenditures by assistance listing number included in the financial reporting forms submitted to the IOC to the IDHS’ financial reporting system.
The IDHS will design and implement a reconciliation of Federal grant receipts and expenditures by assistance listing number included in the financial reporting forms submitted to the IOC to the IDHS’ financial reporting system.
View Audit 13503 Questioned Costs: $1
For future consideration of funding, the IDHS will ensure that, in addition to meeting health and safety requirements, the providers will also complete certification and attestation that verifies that they meet the requirements and eligibility of the program.
For future consideration of funding, the IDHS will ensure that, in addition to meeting health and safety requirements, the providers will also complete certification and attestation that verifies that they meet the requirements and eligibility of the program.
View Audit 13503 Questioned Costs: $1
IDHS - Division of Family and Community Services (FCS) The IDHS-FCS staff will meet to determine the need for updated documentation and communication regarding subrecipient programmatic monitoring. IDHS - Division of Substance Use, Prevention, and Recovery (SUPR) The IDHS-SUPR staff will track the ...
IDHS - Division of Family and Community Services (FCS) The IDHS-FCS staff will meet to determine the need for updated documentation and communication regarding subrecipient programmatic monitoring. IDHS - Division of Substance Use, Prevention, and Recovery (SUPR) The IDHS-SUPR staff will track the completion of compliance and monitoring activities and update the Virtual Compliance Review (VCR) Tracking spreadsheet to track additional monitoring activities to ensure compliance processes are achieved in a timely manner. The IDHS will send reminders and conduct follow- up activities with compliance monitors to ensure compliance and monitoring activities are moving forward as planned. Finally, IDHS will update procedures and provide training to compliance monitors to ensure consistent follow-up is conducted when organizations do not meet established deadlines.
View Audit 13503 Questioned Costs: $1
IDHS - Office of Contract Administration (OCA) The OCA has continued to facilitate internal meetings between IDHS-Department of Innovation and Technology staff, Bureau of Federal Reporting staff, and Division of Family and Community Services (FCS) staff to establish automated procedures. These meeti...
IDHS - Office of Contract Administration (OCA) The OCA has continued to facilitate internal meetings between IDHS-Department of Innovation and Technology staff, Bureau of Federal Reporting staff, and Division of Family and Community Services (FCS) staff to establish automated procedures. These meetings will assist the IDHS to identify all awards subject to the FFATA reporting requirements. IDHS - Division of Substance Use, Prevention, and Recovery (SUPR) The IDHS will develop written policies for identifying all grants subject to FFATA for SUPR funded grants and will create detailed procedures for reporting. Furthermore, the IDHS will track the submission of all FFATA reports monthly. Additional IDHS staff will be hired to conduct FFATA reporting.
View Audit 13503 Questioned Costs: $1
The IDHS will develop and submit an alternative MOE methodology to the Substance Abuse and Mental Health Services Administration (SAMHSA) for approval. The IDHS will also amend prior MOE reports and submit any necessary waivers.
The IDHS will develop and submit an alternative MOE methodology to the Substance Abuse and Mental Health Services Administration (SAMHSA) for approval. The IDHS will also amend prior MOE reports and submit any necessary waivers.
View Audit 13503 Questioned Costs: $1
• The IDHS has logged Integrated Eligibility System (IES) enhancement request ILIES-279032 to implement Telephonic Signature for the Responsible Service Payee (RSP) signature. Since COVID, much of the IDHS’ interactions are done via telephone. As such, the RSP Signature page is mailed to customers ...
• The IDHS has logged Integrated Eligibility System (IES) enhancement request ILIES-279032 to implement Telephonic Signature for the Responsible Service Payee (RSP) signature. Since COVID, much of the IDHS’ interactions are done via telephone. As such, the RSP Signature page is mailed to customers when the updates are completed by phone. By implementing Telephonic Signature for the RSP, the IDHS will no longer have to generate correspondence to customers and have them return the signature page. • The IDHS is in the process of adding Family and Resource Center (FCRC) TANF Queues to its call center. When a customer with active TANF calls in, the caller will be routed to the local office TANF Queue. TANF workers within each FCRC will answer the calls and manage the TANF. This will improve the IDHS’ tracking and follow-up with TANF customers. • Communication will be made with regional administrators regarding the 04/25/2023 Action Memo “Uploading the Responsibility and Service Plan Signature Page into the Electronic Case Record.”
View Audit 13503 Questioned Costs: $1
The IDHS will implement fiscal and administrative reviews of IHDA and program monitoring procedures.
The IDHS will implement fiscal and administrative reviews of IHDA and program monitoring procedures.
View Audit 13503 Questioned Costs: $1
A vendor was utilized in Fiscal Year 2023 to assist the State with these tasks. For Fiscal Year 2024, IDOR’s role was transitioned from IDOR to the Illinois Department of Human Services.
A vendor was utilized in Fiscal Year 2023 to assist the State with these tasks. For Fiscal Year 2024, IDOR’s role was transitioned from IDOR to the Illinois Department of Human Services.
As of June 30, 2022, the portfolio was transition. Thus, no further corrective action is considered necessary.
As of June 30, 2022, the portfolio was transition. Thus, no further corrective action is considered necessary.
View of Responsible Official and Corrective Action Plan: The CEO will be more involved in the audit process at the beginning and will do a better job making sure responsibilities are clear. Management has hired a full-time finance manager who will be responsible for providing the requested informati...
View of Responsible Official and Corrective Action Plan: The CEO will be more involved in the audit process at the beginning and will do a better job making sure responsibilities are clear. Management has hired a full-time finance manager who will be responsible for providing the requested information and documentation to Audit Firm. Audit work for FY 2023 has already begun and information will be easier to find Anticipated Completion Date for Corrective Action Plan: 1/1/2024 Designation of Employee Position Responsible for Meeting this Deadline: CEO
Finding 9661 (2022-003)
Material Weakness 2022
During 2023, the newly elected County Auditor took on an active role in tracking the Coronavirus State and Local Fiscal Recovery Funds by preparing and maintaining spreadsheets so that the Commissioners have the most current information for making decisions. The County Auditor attends or watches/li...
During 2023, the newly elected County Auditor took on an active role in tracking the Coronavirus State and Local Fiscal Recovery Funds by preparing and maintaining spreadsheets so that the Commissioners have the most current information for making decisions. The County Auditor attends or watches/listens to the Commissioners’ meetings to make sure that she is updating the spreadsheets with all action taken by the Commissioners. Before submitting the Schedule of Expenditures of Federal Awards for the 2023 audit, we will consult with the Commissioners’ Office and the County Auditor to make sure that we are reporting the transactions correctly based on the spreadsheets prepared and maintained for such purposes.
Management’s Response/Corrective Action Plan (Unaudited) – The County’s financial analysist allocated salaries and benefits in accordance with reports derived from the County’s payroll software after payroll hours were reviewed and approved by County Department supervisors. Those allocations were di...
Management’s Response/Corrective Action Plan (Unaudited) – The County’s financial analysist allocated salaries and benefits in accordance with reports derived from the County’s payroll software after payroll hours were reviewed and approved by County Department supervisors. Those allocations were discussed and reviewed during finance meetings, but documentation of the meetings was not available as a result of staff turnover. The County formalized and memorialized a process to document discussion, review and approval of activities allowed or unallowed as well as allowable costs for grants. The County implemented a review and approval process requiring the Health Department Executive Director to sign and approve Financial Status Reports (FSR) prior to submission. The signed FSRs are scanned and saved in the respective grant documentation. In fiscal year 2023, the electronic FSR filing system was updated to allow for electronic approval prior to filing. Contact Name – Jonathan Smith, Director, Lawrence/Douglas County Health Department Expected Completion Date – The County has subsequently implemented the above procedures.
FINDINGS - FEDERAL AWARDS PROGRAM AUDITS Timely Financial Reporting, Assistance Listing Nubmers - All 2022-001: Internal Control over Financial Reporting - Material Weakness Recommendation: We recommend management ensure documentation for audit is readily available to ens...
FINDINGS - FEDERAL AWARDS PROGRAM AUDITS Timely Financial Reporting, Assistance Listing Nubmers - All 2022-001: Internal Control over Financial Reporting - Material Weakness Recommendation: We recommend management ensure documentation for audit is readily available to ensure timely completion of the audit and related financial reporting package. Corrective Action Taken/Implementation Date: Share Food Program has developed procedures and processes to manage documents more efficiently. All documents will be scanned to the network drive with limited access to those personnel that require access. This was implemented, and it is expected that the June 30, 2023 financial reporting package will be timely submitted. Person(s) Responsible: George Matysik, Executive Director James Stewart, Deputy CFO
Views of Responsible Officials: Inquiries regarding the effort spent on grants were made to the subrecipients prior to payment of funds. The verification was sometime verbal and/or based on knowledge of work performed. The Organization and its subrecipients work closely together, and the Organizatio...
Views of Responsible Officials: Inquiries regarding the effort spent on grants were made to the subrecipients prior to payment of funds. The verification was sometime verbal and/or based on knowledge of work performed. The Organization and its subrecipients work closely together, and the Organization management was able to observe the activities of the subrecipient employees. In the future, the Organization will obtain documentation of time and effort spent on the grants.
Views of Responsible Officials: The funds were needed to be made immediately available to those who were in need because of the Coronavirus pandemic, which had made a serious impact on the homeless and those who were about to become homeless. Due to the urgency of the situation, it was determined to...
Views of Responsible Officials: The funds were needed to be made immediately available to those who were in need because of the Coronavirus pandemic, which had made a serious impact on the homeless and those who were about to become homeless. Due to the urgency of the situation, it was determined to be in the best interest of those in need to follow a faster process to disburse funds than to advertise requests for proposals, evaluate the proposals to make selections, and award contracts. Written procedures will be established for use of the alternative procedures.
Recommendation: CLA recommends management continue to assess the current procedures for claims on federal grants to incorporate a life to date assessment of billings to ensure that expenditures are not claimed in error. Explanation of disagreement with audit finding: There is no disagreement with t...
Recommendation: CLA recommends management continue to assess the current procedures for claims on federal grants to incorporate a life to date assessment of billings to ensure that expenditures are not claimed in error. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action planned/taken in response to finding: Safer noted that there was turnover in the accounting function of the organization and that the external contractor that was hired to act in the role of the CFO (until a regular employee in the CFO/controller role could be hired) was not as familiar with Safer’s established processes and procedures. Prior to the loss of the long-time CFO, Safer’s policies and procedures were very effective and no audit adjustments had been necessary in past audits under the full tenure of the current CEO. Recommendation: CLA recommends management continue to assess the current procedures for claims on federal grants to incorporate a life to date assessment of billings to ensure that expenditures are not claimed in error. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action planned/taken in response to finding: Safer noted that there was turnover in the accounting function of the organization and that the external contractor that was hired to act in the role of the CFO (until a regular employee in the CFO/controller role could be hired) was not as familiar with Safer’s established processes and procedures. Prior to the loss of the long-time CFO, Safer’s policies and procedures were very effective and no audit adjustments had been necessary in past audits under the full tenure of the current CEO. Name(s) of the contact person(s) responsible for corrective action: The CEO will be the assigned individual within the organization to monitor the above actions and make sure appropriate action is taken. Planned completion date for corrective action plan: Management has implemented the above listed corrective action as of 12/1/2023.
View Audit 13222 Questioned Costs: $1
ECLC did submit an extension request to Regional Office regarding submiting financial report SF 425 later than 7/31/22. See atached request submited to HSES. The extension was requested due to the loss of the CFO, Dave Phillips, in late April 2022. All SF 425 have been submited timely since then. ...
ECLC did submit an extension request to Regional Office regarding submiting financial report SF 425 later than 7/31/22. See atached request submited to HSES. The extension was requested due to the loss of the CFO, Dave Phillips, in late April 2022. All SF 425 have been submited timely since then. June 9,2022 Grant 02CH010960 Early Childhood Learning Center of Greene County Request for Extension on the annual & final FFR Dear Nekeya The Early Childhood Learning Center is requesting a 90-day extension on submission of the annual and final FFR for grant #: 02CH010960 and grant #:02HE000068. This request is due to the sudden loss of our chief financial officer position. The CFO resigned effective 4/27/22 with a two-day notice, to date ECLC has not found a replacement. ECLC is advertising and searching for a CFO to oversee the Agency fiscal office. In the interim we have contacted 3 Financial groups that offer CFO for hire services. One company will not have anyone available until mid-July, another company cannot commit at this date to when they can provide someone and the other company that was referred to us by another Head Start, we are waiting a response to our inquiry. Due to the concern of when the CFO can actually begin CFO services, we are requesting a 90-day extension on the annual for grant 02HE000068 due June 29, 2022 and the final FFR for grant 02CH010960. Our projected date of submission for this request is September 2022. We appreciate your consideration in this matter. Kathleen Federico ECLC Director
« 1 1815 1816 1818 1819 1845 »