Corrective Action Plans

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Finding 2022-001 a. Comments on the Finding and Each Recommendation Management agrees with the finding. b. Action(s) Taken or Planned on the Finding The Residual Receipts deposit was not made timely due to a turnover in staff. Management has trained all accounting staff on this process and the Contr...
Finding 2022-001 a. Comments on the Finding and Each Recommendation Management agrees with the finding. b. Action(s) Taken or Planned on the Finding The Residual Receipts deposit was not made timely due to a turnover in staff. Management has trained all accounting staff on this process and the Controller has implemented tracking procedures to insure timely deposits.
Finding 2022-002 Condition: The auditor noted a finding in Nutrition Services in regards to procurement documentation. The District maintains written board policies regarding procurement, however they are not sufficiently developed to meet the requirements for federal procurements as required by CFR...
Finding 2022-002 Condition: The auditor noted a finding in Nutrition Services in regards to procurement documentation. The District maintains written board policies regarding procurement, however they are not sufficiently developed to meet the requirements for federal procurements as required by CFR 200.320. Three procurements were identified during the fiscal year that exceeded the micro purchase threshold of $10,000. Two of the three contracts were not procured in accordance with the federal procurement requirement: one contract received only one quote, the other had no quotes. Corrective Action Plan Corrective Action Planned: The District?s Business Manager and Nutrition Supervisor researched training resources available and have selected the appropriate training for the Nutrition Supervisor to attend to obtain procurement training. A contact with Oregon Department of Education and the Oregon Child Nutrition Coalition have also been established and are available for questions as they arise. The District will also be researching and identifying other procurement trainings for all staff that have federal procurement responsibilities can attend on an annual basis. The District will also be reviewing the current procurement policies in place and identifying what needs to be updated in order for the policy to be compliant with Federal regulations. The policy will then go to the District?s Board of Directors to approve any amendments. Name of Contact Person Responsible for Corrective Action: Megan VerVaecke & Kelli Keiski Anticipated Completion Date: June 30, 2023. The Nutrition Supervisor attended training in August of 2022 that was put on through the Oregon Department of Education, USDA and the Institute of Child Nutrition. The District will continue to find additional trainings to keep up to date on procurement standards and procurement document retention. The District is also in the process of reviewing the procurement policies for compliance with Federal guidelines. An amended policy will be taken to the District?s Board of Directors within a month or two of this corrective action plan issue date.
Finding 2022-001 Condition: The auditor noted a finding in Nutrition Services in regards to procurement. Two vendor contracts were procured above the micro purchase threshold without obtaining an adequate number of quotes. A new Nutrition Supervisor started with the District in August of 2021 and wa...
Finding 2022-001 Condition: The auditor noted a finding in Nutrition Services in regards to procurement. Two vendor contracts were procured above the micro purchase threshold without obtaining an adequate number of quotes. A new Nutrition Supervisor started with the District in August of 2021 and was not trained on procurement procedures prior to the former Supervisors departure. Corrective Action Plan Corrective Action Planned: The District?s Business Manager and Nutrition Supervisor researched training resources available and have selected the appropriate training for the Nutrition Supervisor to attend to obtain procurement training. A contact with Oregon Department of Education and the Oregon Child Nutrition Coalition have also been established and are available for questions as they arise. The District will also review vendor purchases more frequently throughout the year to evaluate if other goods and services are close to the micro purchase threshold and would require additional quotes from vendors. The District will also be researching and identifying other procurement trainings that all staff that have federal procurement responsibilities can attend on an annual basis. Name of Contact Person Responsible for Corrective Action: Megan VerVaecke & Kelli Keiski Anticipated Completion Date: August 30, 2022. The Nutrition Supervisor attended training in August of 2022 that was put on through the Oregon Department of Education, USDA and the Institute of Child Nutrition. The District will continue to find additional trainings to keep up to date on procurement standards. Culver School District #4 PO Box 259 * 412 West E Street Culver OR 97734 Stefanie Garber, Superintendent
Condition: During compliance testing of the District's accounting records to the expenditure report filed with the Illinois State Board of Education, we noted the District inadvertently claimed $8,226 of expenditures under 2530-300 and 2530-500 function codes for the same invoices. The correct claim...
Condition: During compliance testing of the District's accounting records to the expenditure report filed with the Illinois State Board of Education, we noted the District inadvertently claimed $8,226 of expenditures under 2530-300 and 2530-500 function codes for the same invoices. The correct claim was under 2530-300. Plan: Management will review its policies and procedures and implement changes to strengthen internal control over federal reporting. Anticipated Date of Completion: 6/30/2023. Name of Contact Person: Dr. Jerry Jordan, Interim Superintendent. Management Response: The District will strengthen their internal controls and make sure supporting document agrees with each filing.
View Audit 51455 Questioned Costs: $1
Condition: The District did not comply with the requirements of filing quarterly and final reports by the due dates set by ISBE. Plan: Management will review its policies and procedures and implement changes to strengthen internal control over federal reporting. Anticipated Date of Completion: 6/30/...
Condition: The District did not comply with the requirements of filing quarterly and final reports by the due dates set by ISBE. Plan: Management will review its policies and procedures and implement changes to strengthen internal control over federal reporting. Anticipated Date of Completion: 6/30/2023. Name of Contact Person: Dr. Jerry Jordan, Interim Superintendent. Management Response: Management will work together with staff to verify that reporting deadlines are met moving forward.
Finding 2022-002 ? Tenant File Documentation Maintenance Corrective Action The Authority will implement and execute strengthened controls over tenant file documentation maintenance processes and procedures. Erial Branch, Executive Director, has assumed the responsibility of executing strengthened...
Finding 2022-002 ? Tenant File Documentation Maintenance Corrective Action The Authority will implement and execute strengthened controls over tenant file documentation maintenance processes and procedures. Erial Branch, Executive Director, has assumed the responsibility of executing strengthened controls over tenant file documentation maintenance as of April 30, 2023.
2022 003 - Internal Controls over Cash Draws Material Weakness Federal Program WIOA Covid 19 Employment Recovery - Assistance Listing Number 17.277 Auditor's Notes An effective system of internal controls over compliance is required to ensure that grants are being administered properly. This include...
2022 003 - Internal Controls over Cash Draws Material Weakness Federal Program WIOA Covid 19 Employment Recovery - Assistance Listing Number 17.277 Auditor's Notes An effective system of internal controls over compliance is required to ensure that grants are being administered properly. This includes a system to ensure that invoices for each program are being reimbursed by the correct granting agency and for the correct grant. During the FY 2021 audit, we noted instances where invoices that were reimbursed by a program were subsequently moved to another fund due to a correction of an error. When this occurs, the expense is moved to the other fund, and cash is reimbursed to the initial fund, however, the funds that were drawn down in error are not being remitted back to the granting agency. Rather, the excess funds are held and applied to subsequent invoices that are to be reimbursed by that program, reducing the reimbursements by the amounts of excess cash held. Given that the FY 2021 audit was not issued until late September 202 , this was a known issue during FY 2022 and will remain a finding in the current year. Management's Response San Diego Workforce Partnership conducts a thorough review of invoices and will monitor reclasses to ensure they are being placed in the appropriate funds and not resulting in any excess funding. Once identified, we will assess the balance, report to the proper authorities and remit as required. This is in effect as of Sept 30, 2022. The Controller and VP of Finance will be responsible in ensuring this system is followed.
2022 002 Untimely Submission of Monthly and Quarterly Reports Noncompliance Federal Program WIOA Cluster ? Assistance Listing Numbers 17.258, 17.259, 17.278 WIOA Covid 19 Employment Recovery Assistance Listing Number 17.277 Auditor's Notes Per EDD Directive WSD19 05, monthly and quarterly reports ...
2022 002 Untimely Submission of Monthly and Quarterly Reports Noncompliance Federal Program WIOA Cluster ? Assistance Listing Numbers 17.258, 17.259, 17.278 WIOA Covid 19 Employment Recovery Assistance Listing Number 17.277 Auditor's Notes Per EDD Directive WSD19 05, monthly and quarterly reports are to be submitted by the 20th of the month following the end of each reporting period. During the FY 2021 and 2022 audits, we noted various reports for the WIOA Cluster and WIOA Covid 19 Employment Recovery were not submitted by the required date. Given that the FY 2021 audit was not issued until late September 202 , this was a known issue during FY 2022 and will remain a finding in the current year. Management's Response San Diego Workforce Partnership has incorporated a Month End Schedule identifying processing deadlines and due dates. This schedule includes reporting deadlines for EDD. The various activities in the schedule will help ensure that we have captured all the necessary components to report our financial data on a timely basis. This is in effect as of Sept 30, 2022. The Controller and VP of Finance will be responsible in ensuring this system is followed.
2022 001 Internal Controls over Filing Reports to Grantors Significant Deficiency Federal Program WIOA Cluster Assistance Listing Numbers 17.258, 17.259, 17.278 WIOA Covid 19 Employment Recovery Assistance Listing Number 17.277 Auditor's Notes An effective system of internal controls over complia...
2022 001 Internal Controls over Filing Reports to Grantors Significant Deficiency Federal Program WIOA Cluster Assistance Listing Numbers 17.258, 17.259, 17.278 WIOA Covid 19 Employment Recovery Assistance Listing Number 17.277 Auditor's Notes An effective system of internal controls over compliance is required to ensure that grants are being administered properly. That system includes sufficient review and approval of significant aspects of the grant throughout the life of the grant. During the FY 2021 and 2022 audits, we noted several instances where reports were filed prior to appropriate review and approval. Given that the FY 2021 audit was not issued until late September 202 , this was a known issue during FY 2022 and will remain a finding in the current year. Due to the lack of timely review and approval, various reports had to be amended and resubmitted to the granting agency, causing delays in the submission of subsequent reports. Management's Response San Diego Workforce Partnership has revised our reporting to include the following data: Preparer Name, Preparer Date, Reviewer Name and Reviewer Date. The reports are reviewed by Management prior to submission with data elements documented and saved on our Sharepoint. A proper review process will help ensure data is complete and accurate, minimizing the need for modifications, revisions and submission of incorrect information. This is in effect as of Sept 30, 2022. The Controller and VP of Finance will be responsible in ensuring this system is followed.
Finding 43636 (2022-001)
Significant Deficiency 2022
Recommendation: We recommend the Project review controls to include timely review of year-end financials and surplus cash calculation so surplus cash is deposited timely
Recommendation: We recommend the Project review controls to include timely review of year-end financials and surplus cash calculation so surplus cash is deposited timely
Management?s Response and Planned Corrective Actions: 1. The name of the contact person(s) responsible for the corrective action a. Kathleen Broadhurst, Sr Director of Finance/ShelterCare 2. The corrective action planned: a. Pinehurst Management overseeing property through 4/30/23. A new management ...
Management?s Response and Planned Corrective Actions: 1. The name of the contact person(s) responsible for the corrective action a. Kathleen Broadhurst, Sr Director of Finance/ShelterCare 2. The corrective action planned: a. Pinehurst Management overseeing property through 4/30/23. A new management agent will be identified to take over the property after 4/30/23. b. Ensure that the new managing agent employs an onsite manager with HUD compliance experience. c. Currently prioritizing recertifications by oldest first. d. Monthly review of TRACS reports to ensure recertifications are being completed in a timely manner. 3. The anticipated completion date: a. New processes will be implemented by 5/1/2023.
Finding 43634 (2022-003)
Significant Deficiency 2022
Management?s Response and Planned Corrective Actions: 1. The name of the contact person(s) responsible for the corrective action a. Kathleen Broadhurst, Sr Director of Finance/ShelterCare b. Catherine Fisher, Controller/ShelterCare 2. The corrective action planned: a. Internal control document and p...
Management?s Response and Planned Corrective Actions: 1. The name of the contact person(s) responsible for the corrective action a. Kathleen Broadhurst, Sr Director of Finance/ShelterCare b. Catherine Fisher, Controller/ShelterCare 2. The corrective action planned: a. Internal control document and procedure that is consistent with the compliance requirement for: i. CFR ?200.318, General procurement standards Identify all requirements which the offerors must fulfill and all other factors to be used in evaluating bids or proposals ii. ?200.319, Competition. requirements will be met with documented procurement actions using strategic sourcing, shared services, and other similar procurement arrangements iii. ?200.320 Methods of procurement to be followed. 3. The anticipated completion date: a. New processes will be implemented by 05/01/2023.
Finding 43633 (2022-002)
Significant Deficiency 2022
Management?s Response and Planned Corrective Actions: 1. The name of the contact person(s) responsible for the corrective action a. Kathleen Broadhurst, Finance Director/ShelterCare b. Nathan Smith, Controller/Pinehurst Management 2. The corrective action planned: a. Implement additional internal co...
Management?s Response and Planned Corrective Actions: 1. The name of the contact person(s) responsible for the corrective action a. Kathleen Broadhurst, Finance Director/ShelterCare b. Nathan Smith, Controller/Pinehurst Management 2. The corrective action planned: a. Implement additional internal controls to ensure surplus cash is deposited to residual receipts within 60 days of year end as required by HUD and that replacement reserves are funded as required. i. The $5,830 that was due from 2020 was deposited to proper account on 2/22/2023. ii. Deposit $400 to the replacement reserve to cure the underfunding of the reserve as of 06/30/2022. iii. Reserve balances will be reviewed by staff account each month and the year end balances will be verified by the Accounting Manager or Controller. 3. The anticipated completion date: a. New processes will be implemented by 03/01/2023. Deposit to residual receipts for missed 2020 deposit and catch-up deposit for $400 to reserve for replacement for FY22 were completed 02/22/2023.
Finding 43632 (2022-001)
Significant Deficiency 2022
Finding # 2022-001 Type: Federal award, Significant Deficiency over Schedule of Expenditures of Federal Awards (SEFA) Finding The Organization did not identify all federal awards and significant audit adjustments were required to the SEFA prepared by management. Recommendation: The Organization...
Finding # 2022-001 Type: Federal award, Significant Deficiency over Schedule of Expenditures of Federal Awards (SEFA) Finding The Organization did not identify all federal awards and significant audit adjustments were required to the SEFA prepared by management. Recommendation: The Organization should implement additional procedures and review controls to accurately capture all activity under federal awards in preparing the SEFA. Corrective Action: The Organization plans to improve its controls over the preparation and review of the SEFA and will work with funders to make sure there is a clear understanding of the origin of funding in the agreements. Anticipated Completion Date: June 2023
Finding 2022-004 Federal Agency Name: Department of Agriculture Program Name: Community Facilities Loans and Grants Federal Assistance listing #10.766 Finding Summary: One of the Hospital's required reserve accounts was underfunded by approximately $4,500. Responsible Individuals: Scott Brooks, ...
Finding 2022-004 Federal Agency Name: Department of Agriculture Program Name: Community Facilities Loans and Grants Federal Assistance listing #10.766 Finding Summary: One of the Hospital's required reserve accounts was underfunded by approximately $4,500. Responsible Individuals: Scott Brooks, CEO and Micaela Meyer, CFO Corrective Action Plan: Proper tracking of all reserve accounts will be put in place in order to make sure they are all properly funded throughout the year. Anticipated Completion Date: 6/30/2023
Finding 2022-003 Federal Agency Name: Department of Agriculture Program Name: Community Facilities Loans and Grants Federal Assistance Listing #10.766 Finding Summary: Eide Bailly assisted in the preparation of our draft schedule of expenditures and federal awards and accompanying notes to the co...
Finding 2022-003 Federal Agency Name: Department of Agriculture Program Name: Community Facilities Loans and Grants Federal Assistance Listing #10.766 Finding Summary: Eide Bailly assisted in the preparation of our draft schedule of expenditures and federal awards and accompanying notes to the consolidated schedule of expenditures and federal awards. Responsible Individuals: Scott Brooks, CEO and Micaela Meyer, CFO Corrective Action Plan: It is not cost effective to have an internal control system designed to provide for a complete and accurate schedule of expenditures and federal awards. We requested that our auditors, Eide Bailly LLP, assist in the preparation of the schedule of expenditures. We have designated a member of management to review the drafted schedule of expenditures. Anticipated Completion Date: Ongoing
Since June 30, 2022, the District has purchased and replaced needed Kitchen equipment in the amount of $31,907.18. This amount is in excess of the Net Cash Resources Finding of $29,668.
Since June 30, 2022, the District has purchased and replaced needed Kitchen equipment in the amount of $31,907.18. This amount is in excess of the Net Cash Resources Finding of $29,668.
Finding 43619 (2022-001)
Material Weakness 2022
CORRECTIVE ACTION PLAN (Concerning Finding 2022-001) Contact Person Responsible for Corrective Action: Lucie Tabor, Director of Finance Corrective Action: Maine School Administrative District No. 27 will take the following actions to address finding 2022-001. Staff responsible for purchasing will...
CORRECTIVE ACTION PLAN (Concerning Finding 2022-001) Contact Person Responsible for Corrective Action: Lucie Tabor, Director of Finance Corrective Action: Maine School Administrative District No. 27 will take the following actions to address finding 2022-001. Staff responsible for purchasing will receive training in the Davis Bacon requirements. The Director of Finance will verify that the Davis Bacon requirements have been met before approving any applicable purchases. Staff responsible for approving invoices will verify the wage rate payroll certifications before signing off on invoices for payment. Anticipated Completion Date: December 31, 2023
The Club plans to review the issue with its current procedures and revise them as necessary to provide better controls over grant expenditures.
The Club plans to review the issue with its current procedures and revise them as necessary to provide better controls over grant expenditures.
View Audit 48300 Questioned Costs: $1
Heber Springs School District No. 1 Finding Number: 2022-001 Responsible Party: Dr. Andy Ashley, Superintendent Finding: FEDERAL COMMUNICATIONS COMMISSION COVID-19 EMERGENCY CONNECTIVITY FUND -AL NUMBER 32.009 AUDIT PERIOD - YEAR ENDED JUNE 30, 2022 Corrective Action Plan: Heber Springs Schools wi...
Heber Springs School District No. 1 Finding Number: 2022-001 Responsible Party: Dr. Andy Ashley, Superintendent Finding: FEDERAL COMMUNICATIONS COMMISSION COVID-19 EMERGENCY CONNECTIVITY FUND -AL NUMBER 32.009 AUDIT PERIOD - YEAR ENDED JUNE 30, 2022 Corrective Action Plan: Heber Springs Schools will contact the FCC (Federal Communication Commission) for guidance. Anticipated Completion Date: The district has been in contact with the FCC and will adhere to their guidance and support moving forward.
View Audit 47797 Questioned Costs: $1
Wandra Wade ? Business Manager
Wandra Wade ? Business Manager
Finding 2022-001 Federal Agency Name: U.S. Department of Housing and Urban Development Program Name: CDBG-Entitlement Grants Cluster CFDA #: 14.218 Award No. and Year: B-14-MC-06-0063 (2014), B-18-MC-06-0063 (2018), B-19-MC-06-0063 (2019), B-20- MC-06-0063 (2020), B-21-MC-06-0063 (2021) and COVID-19...
Finding 2022-001 Federal Agency Name: U.S. Department of Housing and Urban Development Program Name: CDBG-Entitlement Grants Cluster CFDA #: 14.218 Award No. and Year: B-14-MC-06-0063 (2014), B-18-MC-06-0063 (2018), B-19-MC-06-0063 (2019), B-20- MC-06-0063 (2020), B-21-MC-06-0063 (2021) and COVID-19 B-20-MW-0063 (2020) Finding Summary: The City did not report information on subawards as required by FFATA. Responsible Individuals: Stefan Heisler, Housing and Neighborhood Development Analyst II Corrective Action Plan: Management has implemented new internal controls where the FFATA reporting requirement will be shown on the City's CDBG grant application, but this did not occur until after the due date of the applicable reports. Moving forward, the City will require applicants to acknowledge that, if applicable, the City will require signed FFATA forms and will require FFATA forms to be submitted prior to executing annual agreements for services. Anticipated Completion Date: March 2022
THE SERVICE UNIT, WITHIN THE CONSTRAINTS OF EXISTING TIME AND COST CONSIDERATIONS, WILL CONTINUE TO REVIEW THE SITUATION AND MAKE IMPROVEMENTS IF THERE ARE AREAS IN WHICH FURTHER SEGREGATION OF ACCOUNTING FUNCTIONS IS BOTH WARRANTED AND FEASIBLE.
THE SERVICE UNIT, WITHIN THE CONSTRAINTS OF EXISTING TIME AND COST CONSIDERATIONS, WILL CONTINUE TO REVIEW THE SITUATION AND MAKE IMPROVEMENTS IF THERE ARE AREAS IN WHICH FURTHER SEGREGATION OF ACCOUNTING FUNCTIONS IS BOTH WARRANTED AND FEASIBLE.
Finding: Certain financial aid grants to students, Assistance Listing #84.425E, were applied to outstanding balances with verbal consent rather than written consent. Response: The Board should strengthen its policies and procedures over proper procedures to ensure that expenditures are in complian...
Finding: Certain financial aid grants to students, Assistance Listing #84.425E, were applied to outstanding balances with verbal consent rather than written consent. Response: The Board should strengthen its policies and procedures over proper procedures to ensure that expenditures are in compliance. Anticipated Completion Date: November 15, 2022
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