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Corrective Action Plans

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Finding 59390 (2022-002)
Significant Deficiency 2022
Seward County
NE
Procurement, Suspension & Debarment § 200.303
Finding 2022-002: Department of the Treasury Equitable Sharing Program ? Suspension & Debarment Corrective Action Planned: The County Sheriff has implemented a procedure to verify an entity is not excluded or disqualified prior to paying said entity, and such verification will be adequately documen...
Finding 2022-002: Department of the Treasury Equitable Sharing Program ? Suspension & Debarment Corrective Action Planned: The County Sheriff has implemented a procedure to verify an entity is not excluded or disqualified prior to paying said entity, and such verification will be adequately documented in the entity?s file. Anticipated Completion Date: The change in procedures is effective immediately. Responsible Party: Michael Vance, County Sheriff
View Audit 56119
Finding 59387 (2022-002)
Material Weakness 2022
National Trail Local School District
OH
Matching / Level of Effort / Earmarking Subrecipient Monitoring Cash Management
When the project started, the National Trail Local School District was not fully aware of all needed requirements when using federal grant dollars. At that time, the information and directions had not been clearly issued by the State of Ohio and the District was learning about the uses and regulati...
When the project started, the National Trail Local School District was not fully aware of all needed requirements when using federal grant dollars. At that time, the information and directions had not been clearly issued by the State of Ohio and the District was learning about the uses and regulations when it came to COVID dollars. However, once we were aware we immediately made the needed changes. In the future, the District will put controls in place to address this issue to ensure we properly follow the guidelines when using federal grant dollars.
View Audit 55078
Finding 59384 (2022-007)
Material Weakness 2022
School Town of Munster
IN
Equipment & Real Property Management § 200.303 § 200.313
Contact Person Responsible for Corrective Action: Sean Begley Contact Phone Number: (219) 836-9111 Views of Responsible Official: We concur with the finding. Description of Corrective Action Plan: There are currently controls in place for the recording of capital assets. Inventory that meets the $5,...
Contact Person Responsible for Corrective Action: Sean Begley Contact Phone Number: (219) 836-9111 Views of Responsible Official: We concur with the finding. Description of Corrective Action Plan: There are currently controls in place for the recording of capital assets. Inventory that meets the $5,000 capitalization threshold is added to the spreadsheet periodically. We had turnover in staff and did not begin to do this until 2021. We do not identify assets that have been paid for using federal funds. The Director of Operations is going to add a column to our inventory spreadsheet that will identify any items or projects over the capitalization threshold paid for out of federal funds. The project for $20,650 has been added and corrected. Anticipated Completion Date: August 2023
View Audit 55071
Finding 59381 (2022-006)
Material Weakness 2022
School Town of Munster
IN
Matching / Level of Effort / Earmarking Special Tests & Provisions § 200.303
Contact Person Responsible for Corrective Action: Jessica Espinoza Contact Phone Number: (219) 836-9111 Views of Responsible Official: We concur with the finding partially. No federal funds were used to pay for labor. Description of Corrective Action Plan: We have shared the wage rate requirements w...
Contact Person Responsible for Corrective Action: Jessica Espinoza Contact Phone Number: (219) 836-9111 Views of Responsible Official: We concur with the finding partially. No federal funds were used to pay for labor. Description of Corrective Action Plan: We have shared the wage rate requirements with the Director of Operations. Moving forward, weekly certified payrolls will be collected for projects paid for out of federal funds. We will also ensure that contracts include the required clause in the contract. Anticipated Completion Date: March 2023
View Audit 55071
Finding 59365 (2022-005)
Material Weakness 2022
School Town of Munster
IN
Procurement, Suspension & Debarment § 200.303 § 200.319 § 200.320
Contact Person Responsible for Corrective Action: Sean Begley Contact Phone Number: (219) 836-9111 Views of Responsible Official: We concur with the finding partially. All purchases from C&T Design were for different types of kitchen equipment located in different schools throughout the school distr...
Contact Person Responsible for Corrective Action: Sean Begley Contact Phone Number: (219) 836-9111 Views of Responsible Official: We concur with the finding partially. All purchases from C&T Design were for different types of kitchen equipment located in different schools throughout the school district. For the time period audited, there were eight purchase orders. Of these purchase orders, three were created prior to the hiring of the new Director of Operations in July 2021. For the five purchase orders created by the Director of Operations, the five POs are for different types of equipment in two different schools and should be considered different projects. For each purchase a minimum of three different qualified vendors were provided the same scope, the same time, and deadline for providing a quote. In each case, C&T Design was the lowest. At the same time, the IDOE Division of School and Community Nutrition Program is expecting the School Town of Munster to follow a spend down plan in order to comply with maintaining an appropriate cash balance in the food service account. As specified in Finding 2022-005, barring a vendor from bidding due to the aggregate amount of goods and/or services provided to multiple School Town of Munster schools in one year would disqualify a company that consistently provided the lowest bid. Description of Corrective Action Plan: The School Town of Munster will have the school attorney conduct a legal review for all projects with an estimated cost over $50,000 to ensure compliance under Indiana Code 4-13.6-5 Chapter 5 ? Bidding Requirements. We will use SAM.GOV to verify that vendors we use are neither suspended nor debarred. Anticipated Completion Date: August 2023
View Audit 55071
Finding 59364 (2022-004)
Material Weakness 2022
School Town of Munster
IN
School Nutrition Programs Subrecipient Monitoring Cash Management § 200.302 § 200.303 § 200.327 § 200.328 § 200.329
Contact Person Responsible for Corrective Action: Jessica Espinoza Contact Phone Number: (219) 836-9111 Views of Responsible Official: We concur with the finding. Description of Corrective Action Plan: There has been turnover in the finance department and the past employees who would have been respo...
Contact Person Responsible for Corrective Action: Jessica Espinoza Contact Phone Number: (219) 836-9111 Views of Responsible Official: We concur with the finding. Description of Corrective Action Plan: There has been turnover in the finance department and the past employees who would have been responsible for this are no longer here. There are already internal controls in place to ensure that the monthly sponsor claims submitted match the school?s meal count reports. The Treasurer will continue to ensure that everything is correctly entered before submission. Anticipated Completion Date: March 2023
View Audit 55071
Finding 59363 (2022-003)
Material Weakness 2022
School Town of Munster
IN
Questioned Costs Allowable Costs / Cost Principles School Nutrition Programs § 200.303 § 200.403
Contact Person Responsible for Corrective Action: Jessica Espinoza Contact Phone Number: (219) 836-9111 Views of Responsible Official: We concur with the finding. Description of Corrective Action Plan: We currently only have one employee who is partially paid through the federal lunch program. Movin...
Contact Person Responsible for Corrective Action: Jessica Espinoza Contact Phone Number: (219) 836-9111 Views of Responsible Official: We concur with the finding. Description of Corrective Action Plan: We currently only have one employee who is partially paid through the federal lunch program. Moving forward, the employee will be keeping a log of the daily start and end time working on food service. These times will be entered into her timecard as a foodservice event. The supervisor will review the time card. This will ensure that she is only being paid with federal lunch funds while she is working on food service. Also, a grant distribution payroll report for all foodservice employees is signed off on by the Director of Operations after each payroll, verifying the amounts expended from the foodservice fund. Anticipated Completion Date: To be completed by the next payroll dated March 3, 2023.
View Audit 55071 Questioned Costs: $1
Finding 59353 (2022-004)
Significant Deficiency 2022
Danville Community Consolidated School District No. 118
IL
Procurement, Suspension & Debarment
Some of the vendors were utilized in emergency situations due to shipping issues and lack of needed supplies. We are training administrative staff on the procedures and proper documentation needed to support the rationale for those purchases. Other vendors have also been utilized for products not a...
Some of the vendors were utilized in emergency situations due to shipping issues and lack of needed supplies. We are training administrative staff on the procedures and proper documentation needed to support the rationale for those purchases. Other vendors have also been utilized for products not available from any other vendor in the area. We are training administrative staff on the procedures and proper documentation needed to support the rationale for those purchases.
View Audit 54627
Finding 59349 (2022-002)
Significant Deficiency 2022
Corinth Central School District
NY
School Nutrition Programs Procurement, Suspension & Debarment Eligibility § 200.213
Vendor?s eligibility was reviewed but not formally documented. A spreadsheet will be documented when vendor?s eligibility are reviewed. Babette L. Donlon District Treasurer 1/23
Vendor?s eligibility was reviewed but not formally documented. A spreadsheet will be documented when vendor?s eligibility are reviewed. Babette L. Donlon District Treasurer 1/23
View Audit 53926
Finding 59347 (2022-001)
Significant Deficiency 2022
Margaret B. MacK Supportive Housing Corporation Hud Proj. #017-Hd038
CT
Internal Control / Segregation of Duties Significant Deficiency
Supportive Housing for Persons With Disabilities ? Assistance Listing No. 14.181 Criteria or Specific Requirement: Department of Housing and Urban Development requires any surplus funds in the project funds account at the end of the fiscal yea...
Supportive Housing for Persons With Disabilities ? Assistance Listing No. 14.181 Criteria or Specific Requirement: Department of Housing and Urban Development requires any surplus funds in the project funds account at the end of the fiscal year to be deposited in a federally insured account within 60 days following the end of the fiscal year. Condition: As of June 30, 2022, Margaret B. Mack Supportive Housing Corporation has a surplus cash of $12,687. A residual receipt account was not established and the required deposit was not made within 60 days following the end of the fiscal year. Questioned costs: None Context: We reviewed the surplus cash calculation noting that Margaret B. Mack Supportive Housing Corporation has a surplus cash of $12,687 at the end of the fiscal year. A residual receipt account should have been established and the surplus cash should have been deposited within 60 days following the end of the fiscal year. Cause: This was an oversight by management. Eject: A residual receipt account was not properly established and the required deposit was not made as required by the Department of Housing and Urban Development. Recommendation: We recommend that management establish the residual receipt account and make the required deposit as soon as possible. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: Immediately and going forward the related party payable will not be included in the residual receipt?s calculation. Management will be directed to establish a residual receipt account. Name of the contact person responsible for corrective action: Angela Westwood, CFO Planned completion date for corrective action plan: By May 1 an account will be established for this receipt.
View Audit 54626
Finding 59337 (2022-001)
Significant Deficiency 2022
The Northern Forest Center, Inc.
NH
Reporting Significant Deficiency Internal Control / Segregation of Duties
FINDING?FINANCIAL STATEMENT AUDIT SIGNIFICANT DEFICIENCY 2022-001 Financial Statement Preparation The Center's internal control over financial reporting does not end at the general ledger but extends to the financial statements and notes. As part of our professional services for the year ended April...
FINDING?FINANCIAL STATEMENT AUDIT SIGNIFICANT DEFICIENCY 2022-001 Financial Statement Preparation The Center's internal control over financial reporting does not end at the general ledger but extends to the financial statements and notes. As part of our professional services for the year ended April 30, 2022, Wipfli LLP assisted in drafting the financial statements and notes. It is the responsibility of management and those charged with governance to make the decision whether to accept the degree of risk associated with this condition because of cost or other considerations. Because the Center relies on Wipfli LLP to provide the necessary understanding of current accounting and disclosure principles in the preparation of the financial statements and notes, a significant deficiency exists in the Center's internal controls. Management should continue to review and approve the annual financial statements and the related footnote disclosures. Action Taken: We concur with the recommendation, and will continue close review and inquiry regarding the financial statements or financial statement matters. Additionally we will discuss and consider steps to be taken to address this deficiency further prior to next year's audit.
View Audit 56672
Finding 59334 (2022-001)
Significant Deficiency 2022
Faith Housing New Hope Apartments 122-Hd127-Wpd-Np
CA
Questioned Costs HUD Housing Programs Special Tests & Provisions
Name of auditee: Faith Housing New Hope Apartments HUD auditee identification number: 122-HD127-WPD-NP Name of audit firm: Dauby O'Connor & Zaleski, LLC Period covered by the audit: Year ended June 30, 2022 CAP prepared by Name: Christien Tran Position: Management agent representative Telephone numb...
Name of auditee: Faith Housing New Hope Apartments HUD auditee identification number: 122-HD127-WPD-NP Name of audit firm: Dauby O'Connor & Zaleski, LLC Period covered by the audit: Year ended June 30, 2022 CAP prepared by Name: Christien Tran Position: Management agent representative Telephone number: 323-838-8556 Current Findings on the Schedule of Findings, Questioned Costs, and Recommendations Statement of condition # 2022-001 Comments on Finding and Recommendation: The Corporation's required deposit of $12,057 to the residual receipts account per the June 30, 2021 Computation of Surplus Cash, Distributions and Residual Receipts was not deposited within 90 days of the fiscal year end. Action(s) taken or planned on the finding: Management deposited $12,057 into the residual receipts fund on November 8, 2021.
View Audit 56625 Questioned Costs: $1
Finding 59331 (2022-001)
Significant Deficiency 2022
Silver Lake New Hope Courtyard Apts 122-Hd047-Wpd-Np
CA
Questioned Costs HUD Housing Programs Special Tests & Provisions
Name of auditee: Silver Lake New Hope Courtyard Apartments HUD auditee identification number: 122-HD047-WPD-NP Name of audit firm: Dauby O'Connor & Zaleski, LLC Period covered by the audit: Year ended June 30, 2022 CAP prepared by Name: Christien Tran Position: Management agent representative Teleph...
Name of auditee: Silver Lake New Hope Courtyard Apartments HUD auditee identification number: 122-HD047-WPD-NP Name of audit firm: Dauby O'Connor & Zaleski, LLC Period covered by the audit: Year ended June 30, 2022 CAP prepared by Name: Christien Tran Position: Management agent representative Telephone number: 323-838-8556 Current Findings on the Schedule of Findings, Questioned Costs, and Recommendations Statement of condition # 2022-001 Comments on Finding and Recommendation: The Corporation's required deposit of $53,828 to the residual receipts account per the June 30, 2021 Computation of Surplus Cash, Distributions and Residual Receipts was not deposited within 90 days of the fiscal year end. Action(s) taken or planned on the finding: Management deposited $53,828 into the residual receipts fund on November 12, 2021.
View Audit 56624 Questioned Costs: $1
Finding 59328 (2022-002)
Significant Deficiency 2022
Chico State Enterprises
CA
Subrecipient Monitoring Eligibility
Finding 2022-002, Special Tests and Provisions a. Program Information: Foster Grandparent Program ? ALN 94.011, Senior Companion Program ? ALN 94.016 b. Criteria: The NSCHC must be conducted, reviewed, and an eligibility determination made by the grant recipient or subrecipient based on the results ...
Finding 2022-002, Special Tests and Provisions a. Program Information: Foster Grandparent Program ? ALN 94.011, Senior Companion Program ? ALN 94.016 b. Criteria: The NSCHC must be conducted, reviewed, and an eligibility determination made by the grant recipient or subrecipient based on the results of the NSCHC no later than the day before a person begins to work or serve on a NSCHC-required grant. The grant recipient must maintain adequate documentation of individual NSCHC grant records to include evidence that all required components (NSOPW, State(s), and FBI checks) were completed and on file (45 CFR ?2540.206). c. Condition: CSE did not have completed NSOPW documentation on file for two individuals before they began working or serving on the grant. Response: The CSE Director of Human Resources and project management will review and update existing policy as necessary and ensure that all required components of the NSCHC are completed by requiring the NSCHC Documentation Checklist to be: 1) completed at least one day prior to the person working or serving on the grant and 2) retained at the program and/or personnel level as appropriate. Contact person(s) responsible for corrective action: 1. Vance Kelly, Director of Finance and Accounting 2. Michele Flowerdew, Director of Sponsored Programs Administration Anticipated completion date: December 31, 2022
View Audit 56623
Finding 59327 (2022-001)
Significant Deficiency 2022
Chico State Enterprises
CA
Finding 2022-001, Special Tests and Provisions- a. Program Information: Foster Grandparent Program ? ALN 94.011, Senior Companion Program ? ALN 94.016 b. Criteria: All recipients must complete AmeriCorps? National Service Criminal History Check (NSCHC) training every year. Each grant recipient must ...
Finding 2022-001, Special Tests and Provisions- a. Program Information: Foster Grandparent Program ? ALN 94.011, Senior Companion Program ? ALN 94.016 b. Criteria: All recipients must complete AmeriCorps? National Service Criminal History Check (NSCHC) training every year. Each grant recipient must identify at minimum one staff person who has some responsibility for NSCHC compliance to fulfill this requirement on behalf of the grant recipient. The grant recipient must retain the certificate of completion and assign staff to retake the course annually prior to the expiration of the certificate. Grant recipients must save certificates of completion from each year as grant records. c. Condition: CSE did not have an NSCHC training certificate of completion on file for the staff person responsible for completing the annual training. Response: The CSE Director of Human Resources and project management will review and update existing policy as necessary and ensure that annual NSCHC training certificates are obtained and subsequently retained at both the program and personnel level. Contact person(s) responsible for corrective action: 1. Vance Kelly, Director of Finance and Accounting 2. Michele Flowerdew, Director of Sponsored Programs Administration Anticipated completion date: December 31, 2022
View Audit 56623
Finding 59326 (2022-001)
Significant Deficiency 2022
Tanque Verde Unified School District No. 13
AZ
Procurement, Suspension & Debarment
Findings and Questioned Costs Related to Federal Awards Finding Number: 2022-001 Program Name/Assistance Listing Title: COVID-19 Coronavirus State and Local Fiscal Recovery Funds Assistance Listing Number: 21.027 Contact Person: Elaine Armienti, Business Manager Anticipated Completion Date: November...
Findings and Questioned Costs Related to Federal Awards Finding Number: 2022-001 Program Name/Assistance Listing Title: COVID-19 Coronavirus State and Local Fiscal Recovery Funds Assistance Listing Number: 21.027 Contact Person: Elaine Armienti, Business Manager Anticipated Completion Date: November 1, 2022 Planned Corrective Action: The District has implemented a policy for verification of suspension and debarment for all vendors with whom the District spends at least $25,000 using federal grant monies. Vendors with an initial purchase exceeding $25,000 using federal dollars are confirmed before a purchase order is issued. On a bi-monthly basis, a vendor total report is run to determine if any vendors are approaching the $25,000 limit. Vendors are confirmed to not be suspended or debarred before any purchase order change orders are executed and before additional purchases can be made. The Procurement Accountant researches vendors using Sam.Gov to determine compliance and documents that the vendor is in compliance. The Director of Business Services reviews and confirms the documentation.
View Audit 54732
Finding 59325 (2022-001)
Significant Deficiency 2022
Eastside Home Association
WA
HUD Housing Programs Procurement, Suspension & Debarment Reporting
Management agrees with the finding and is in the process of replenishing the funds.
Management agrees with the finding and is in the process of replenishing the funds.
View Audit 54728
Finding 59322 (2022-001)
Significant Deficiency 2022
Balsz Elementary School District No. 31
AZ
Special Tests & Provisions Significant Deficiency
Finding Number: 2022-001 Program Name/Assistance Listing Title: Education Stabilization Fund Assistance Listing Number: 84.425 Contact Person: Aracely Soto Anticipated Completion Date: September 1, 2022 Planned Corrective Action: There was a high turnover of management personnel. The District ...
Finding Number: 2022-001 Program Name/Assistance Listing Title: Education Stabilization Fund Assistance Listing Number: 84.425 Contact Person: Aracely Soto Anticipated Completion Date: September 1, 2022 Planned Corrective Action: There was a high turnover of management personnel. The District will train new hires on the requirements to provide equitable services to students and teachers in private schools. The employees' training will include online webinars by the Arizona Department of Education. Private school consultations will take place in May for the upcoming school year. The District will keep documentation of the private schools' affirmation of consultations in the federal and state programs office.
View Audit 54261
Finding 59321 (2022-005)
Significant Deficiency 2022
Arizona Theatre Company
AZ
Procurement, Suspension & Debarment Allowable Costs / Cost Principles Matching / Level of Effort / Earmarking
The Organization has no prior history of Federal funds, and received notice of emergency, COVID relief funds in July of the audit year. There was no prior need to have written policies and no realistic opportunity to develop written policies with respect to 2 CFR 200, Subparts D and E in the given c...
The Organization has no prior history of Federal funds, and received notice of emergency, COVID relief funds in July of the audit year. There was no prior need to have written policies and no realistic opportunity to develop written policies with respect to 2 CFR 200, Subparts D and E in the given circumstances. The Organization agrees with the finding, and will allocate staff resources to document policies and procedures related to compliance with Federal funding regulations as needed in the future.
View Audit 50356
Finding 59320 (2022-004)
Significant Deficiency 2022
Arizona Theatre Company
AZ
The Organization agrees with the finding, and a back up approver will be assigned to review and approve time sheets when a supervisor is on vacation.
The Organization agrees with the finding, and a back up approver will be assigned to review and approve time sheets when a supervisor is on vacation.
View Audit 50356
Finding 59319 (2022-003)
Significant Deficiency 2022
Arizona Theatre Company
AZ
The Organization agrees with the finding, and will allocate staff resources to document time sheets related to compliance with Federal funding regulations as needed in the future.
The Organization agrees with the finding, and will allocate staff resources to document time sheets related to compliance with Federal funding regulations as needed in the future.
View Audit 50356
Finding 59308 (2022-003)
Material Weakness 2022
Prattsburgh Central School
NY
Internal Control / Segregation of Duties
Adjusting Journal Entries and Required Disclosures to the Financial Statements Year ended June 30, 2022 Auditor?s Recommendation: Although auditors may continue to provide such assistance both now and in the future, under the new pronouncement, the District should continue to review and accept both ...
Adjusting Journal Entries and Required Disclosures to the Financial Statements Year ended June 30, 2022 Auditor?s Recommendation: Although auditors may continue to provide such assistance both now and in the future, under the new pronouncement, the District should continue to review and accept both proposed adjusting journal entries and footnote disclosures, along with the draft financial statements. School District?s Response: The District has received, reviewed and approved all journal entries, footnote disclosures and draft financial statements proposed for the current year audit and will continue to review similar information in future years. Further, the District believes it has a thorough understanding of these financial statements and the ability to make informed judgments based on these financial statements. Mr. Kory Bay (Superintendent) will continue to review and approve the proposed adjusting journal entries, footnote disclosures and draft financial statements for the year ending June 30, 2023.
View Audit 55642
Finding 59307 (2022-002)
Significant Deficiency 2022
Memorial Hospital of Laramie County D/b/a Cheyenne Regional Medical Ce
WY
Reporting Significant Deficiency Internal Control / Segregation of Duties § 200.303
Finding 2022-002 Federal Agency Name: Department of Health and Human Services Program Name: Cooperative Agreement to Support Navigators in Federally-facilitated Exchanges Federal Financial Assistance Listing/CFDA #93.332 Finding Summary: There was no evidence retained that the Medical Center?s com...
Finding 2022-002 Federal Agency Name: Department of Health and Human Services Program Name: Cooperative Agreement to Support Navigators in Federally-facilitated Exchanges Federal Financial Assistance Listing/CFDA #93.332 Finding Summary: There was no evidence retained that the Medical Center?s compliance and financial reports submitted to the Department of Health and Human Services were reviewed and approved prior to submission. Responsible Individuals: Lead Navigator ? Dasa Robertson Program Director ? Jason Mincer Corrective Action Plan: One step will be added to the current plan: Existing steps: 1. Weekly, individual Enroll Wyoming Navigators input required information (meetings with consumers, partners, tabling events, presentations, and marketing numbers) into the reporting spreadsheet. 2. Lead Navigator, Dasa Robertson, verifies the information input by Navigators is accurate, follows the reporting guidelines from the Department of Health and Human Services and works with the Navigators to change any info that needs adjusted. Once this is completed, she performs a final review and approves the information. 3. Lead Navigator, Dasa Robertson, uploads the information from the reporting spreadsheet into the online forms in the federal HIOS system, so that the Department of Health and Human Services can access this information. New Step: ? Prior Step 3, Program Director, Jason Mincer will review and approve the data input into the reporting spreadsheet by Navigators and the Lead Navigator. If red flags (high or low values) are identified, he will reach out to the Navigator for clarification and needed adjustments will be made. As a portion of his weekly meeting with each staff person the Program Director will familiarize himself with the projects each person is working on to assure prepare for review and approval. Once deemed satisfactory, the Program Director will electronically initial in the reporting spreadsheet to denote review and approval for submission. ? Once approved by the Program Director, the Lead Navigator will submit the information to the Department of Health and Human Services through HIOS. ? The same process will be used to review monthly, quarterly, and annual reports aggregated and submitted to HIOS. Anticipated Completion Date: The new process will begin with the filling of the weekly reports on 3/31/23.
View Audit 54541
Finding 59306 (2022-001)
Significant Deficiency 2022
Memorial Hospital of Laramie County D/b/a Cheyenne Regional Medical Ce
WY
Procurement, Suspension & Debarment
Finding 2022-001 Federal Agency Name: Department of Health and Human Services Program Name: Cooperative Agreement to Support Navigators in Federally-facilitated Exchanges Federal Financial Assistance Listing/CFDA #93.332 Finding Summary: Written procurement policies were not updated to conform to a...
Finding 2022-001 Federal Agency Name: Department of Health and Human Services Program Name: Cooperative Agreement to Support Navigators in Federally-facilitated Exchanges Federal Financial Assistance Listing/CFDA #93.332 Finding Summary: Written procurement policies were not updated to conform to applicable standards under Uniform Guidance. Responsible Individuals: Controller ? Dawn Swaen Corrective Action Plan: The Medical Center?s draft policy ?Federal Awards ? Procurement Policy? created in 2020 will be reviewed by Dawn Swaen, Controller to ensure that the policy incorporates all necessary requirements per Federal regulations as well as coordination with State and internal requirements. After final review, the Policy will be reviewed and approved by the Medical Center?s Compliance Department and Policy Review Committee. Approved Policy will be distributed to the appropriate departments who manage the various federal grants as well as the Purchasing and Finance departments. Anticipated Completion Date: June 30, 2023
View Audit 54541
Finding 59304 (2022-002)
Significant Deficiency 2022
Tri-County Senior Citizens and Housing, Inc.
CO
HUD Housing Programs Internal Control / Segregation of Duties Subrecipient Monitoring § 200.303
Finding 2022-002:Section 8 Project-Based Cluster Federal Assistance Number: 14.182 and 14.195 U.S. Department of Housing and Urban Development Compliance Requirements: Cash Management, Eligibility, Reporting Type of finding: Internal Control Over Compliance (significant deficiency) Reco...
Finding 2022-002:Section 8 Project-Based Cluster Federal Assistance Number: 14.182 and 14.195 U.S. Department of Housing and Urban Development Compliance Requirements: Cash Management, Eligibility, Reporting Type of finding: Internal Control Over Compliance (significant deficiency) Recommendation: The Organization should strengthen its internal controls with adopted policies and procedures to ensure a review process is established through adequate segregation of duties. The Organization should consider assessing and realigning the duties and responsibilities of administrative staff allowing the administrator to act in a more supervisory position. Action Taken: This is not a "non-compliance" finding, however, management and the Board understand that internal controls and best management practices need to be strengthened. Management will review job descriptions and evaluate the number of staff needed to strengthen internal controls. Policies and procedures will be reviewed and adopted to segregate duties for best management practices in internal controls given the size of the organization we are. If the U.S. Department of Housing and Urban Development have questions regarding this plan, please call the responsible party at (719) 852-5778. Sincerely yours, Karla Shriver Managing Board Member Tri-County Senior Citizens and Housing, Inc.
View Audit 51940
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