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Corrective Action Plans

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Community Unit School District 100
IL
Allowable Costs / Cost Principles Reporting
Condition: Expenditures claimed on the project's cumulative June 30, 2022 quarterly report did not match the accounting records. Total expenditures reported in the district's accounting records were $2,128,915 and total expenditures reported on the ISBE June 30, 2022 expenditure report was $2,152,9...
Condition: Expenditures claimed on the project's cumulative June 30, 2022 quarterly report did not match the accounting records. Total expenditures reported in the district's accounting records were $2,128,915 and total expenditures reported on the ISBE June 30, 2022 expenditure report was $2,152,978. Difference of $24,063 was a result of a journal entry in which funds got moved within the grant from function 2210 object 300 to function 2230 object 300. The $24,063 was reported under function 2230 object 300 but was not removed from function 2210 object 300 on the June 30, 2022 expenditure report. The July 31, 2022 expenditure report, function 2210 object 300 was corrected by the District to report the proper amount of expenses so there will be no questioned cost, only an error in reporting. Plan: To avoid this reporting issue, the District needs to ensure that all records accurately reflect the appropriate expenditures of the grant program and appropriate expenditure reports are filed. Anticipated Date of Completion: July 31, 2022 Name of Contact Person: Lisa Schuenke, Assistant Superintendent of Finance and Human Resources Management Response: The District is aware of the discrepancy and has already corrected the issue on their July 31, 2022 expenditure report filed with ISBE.
View Audit 25796
Finding 31556 (2022-004)
Significant Deficiency 2022
Community Unit School District 100
IL
Equipment & Real Property Management Reporting
Condition: The ESSER III grant included items below the capitalization threshold of $5,000 in capital outlay objects. Plan: To avoid this compliance and internal control issue, the District should communicate with its staff the capitalization policy and have a review process to ens...
Condition: The ESSER III grant included items below the capitalization threshold of $5,000 in capital outlay objects. Plan: To avoid this compliance and internal control issue, the District should communicate with its staff the capitalization policy and have a review process to ensure that only include items greater than its $5,000 capitalization threshold is followed. Anticipated date of completion June 30,2023. Name of Contact Person: Lisa Schuenke, Assistant Superintendent of Finance and Human Resources. Management Response: This District is aware of the issue and management will communicate the District's capitalization policy and the proper recording of items that fall underneath the District's capitalization threshold with all District employees who are involved with grant writing, grant reporting, and posting to the general ledger system.
View Audit 25796
Finding 31555 (2022-008)
Significant Deficiency 2022
Community Unit School District 100
IL
Reporting Subrecipient Monitoring Allowable Costs / Cost Principles
Condition: Quarterly expenditure reports for the projects expenditures were not timely filed for ARP ESSER - Homeless Children and Youth (1 of 2 quarters required). Plan: To avoid this reporting and internal control issue, the District should schedule the due dates of all expenditure reports in orde...
Condition: Quarterly expenditure reports for the projects expenditures were not timely filed for ARP ESSER - Homeless Children and Youth (1 of 2 quarters required). Plan: To avoid this reporting and internal control issue, the District should schedule the due dates of all expenditure reports in order to avoid late filings. Anticipated Date of Completion: June 30, 2023 Name of Contact Person: Lisa Schuenke, Assistant Superintendent of Finance and Human Resources Management Response: This District is aware of the issue and has determined that the majority of the problem occurs when a grant is first approved, and the first reporting period is missed or if a grant continues into subsequent project years. Management has found a dashboard within IWAS that has a listing of all grants by project year and dates that the grants and budgets are approved that will help determine when the first expenditure reports are due. Additionally, management will work on a process to ensure that expenditure reports are no longer missed or filed late.
View Audit 25796
Finding 31531 (2022-001)
Significant Deficiency 2022
Notre Dame De La Mer, Inc.
MS
Procurement, Suspension & Debarment HUD Housing Programs Reporting
U.S. Department of Housing and Urban Development Program Name: Section 223(F) Mortgage Insurance for the Purchase or Refinancing of Existing Multifamily Housing Projects Federal Assistance Listing Number: 14.155 Grant Number: 065-11080-PM Notre Dame de la Mer (the ?Project?) respectfully submits th...
U.S. Department of Housing and Urban Development Program Name: Section 223(F) Mortgage Insurance for the Purchase or Refinancing of Existing Multifamily Housing Projects Federal Assistance Listing Number: 14.155 Grant Number: 065-11080-PM Notre Dame de la Mer (the ?Project?) respectfully submits the following corrective action plan for the year ended September 30, 2022: Audit Firm: McNorton Ishee & Jones, PC 3662 Dauphin St., Ste. E Mobile, AL 36608 Audit Period: September 30, 2022 Finding 2022-001: Other Findings Statement of Condition: The project has not filed their prior year annual single audit reporting package in the Federal Audit Clearinghouse website. Corrective Action: Management will ensure that they submit the project?s annual single audit reporting package in the Federal Audit Clearinghouse website. If the Department of Housing and Urban Development should have any questions or comments regarding this plan, please contact Craig Bounds at (228) 435-1642.
View Audit 35931
Finding 31527 (2022-002)
Significant Deficiency 2022
City of Austin
TX
Cash Management Reporting Significant Deficiency
Finding 2022-002: Control Finding?Significant Deficiency?Immunization Outreach?Reporting Contact Person? Adrienne Sturrup, Austin Public Health Director Management Response? Austin Public Health (APH) identified the reporting discrepancy in August 2022 and quickly implemented tighter controls to tra...
Finding 2022-002: Control Finding?Significant Deficiency?Immunization Outreach?Reporting Contact Person? Adrienne Sturrup, Austin Public Health Director Management Response? Austin Public Health (APH) identified the reporting discrepancy in August 2022 and quickly implemented tighter controls to track the timely submission of the Financial Status Reports (FSRs). The new process was fully implemented on 10/1/2022. APH experienced a large increase in grants from multiple sources related to COVID-19. APH also experienced a complete staff turnover and the addition of two accountant positions for grant billing. The new controls are as follows: APH has implemented a monthly checklist for all Accountants to utilize during monthly grant billings. This checklist contains all monthly responsibilities, including each grant requiring FSR, B-13, supplemental forms, invoices/voucher, and any other items required to be submitted to the grantor. This checklist is submitted to the Accounting Manager to review with each grant monthly billing. 1. Each FSR due date is now recorded on the cover sheet check list of each monthly billing. 2. The FSR is submitted to the Accounting Manager with the monthly billing. 3. The grant does not get approved unless requirements 1 and 2 are met. 4. The Accounting Manager then sends the FSR to the Grantor and the accountant to record.
View Audit 35930
Finding 31526 (2022-002)
Material Weakness 2022
Utah Food Bank
UT
Procurement, Suspension & Debarment § 200.303 § 200.318 § 200.325
Finding: 2022-02 Finding Summary: Utah Food Bank verified that contractors were not suspended, debarred, or otherwise excluded from System Award Management (?SAM?), but did not document the procedure and did not retain documentation of this action. Responsible Individuals: Jennifer Pratt, Chief Fina...
Finding: 2022-02 Finding Summary: Utah Food Bank verified that contractors were not suspended, debarred, or otherwise excluded from System Award Management (?SAM?), but did not document the procedure and did not retain documentation of this action. Responsible Individuals: Jennifer Pratt, Chief Financial Officer Corrective Action Plan: Utah Food Bank will continue to enhance internal controls over written procurement policies and monitoring vendors to ensure its compliance with the Code of Federal Regulations, including keeping documentation of SAM compliance on each vendor before the work starts and upon each disbursement. Anticipated Completion Date: February 24, 2023
View Audit 35926
Finding 31525 (2022-001)
Material Weakness 2022
Utah Food Bank
UT
Subrecipient Monitoring Material Weakness Reporting § 200.303
Finding 2022-001 Finding Summary: Utah Food Bank did not have a second reviewer during the first submission, which could have caught an error in the budget remaining amount on the grant project. There was also one quarterly report submitted after the deadline without a documented approved extension....
Finding 2022-001 Finding Summary: Utah Food Bank did not have a second reviewer during the first submission, which could have caught an error in the budget remaining amount on the grant project. There was also one quarterly report submitted after the deadline without a documented approved extension. Responsible Individuals: Jennifer Pratt, Chief Financial Officer Corrective Action Plan: Utah Food Bank will continue to enhance internal controls over reporting to have one person write the report and another verify before the reports are submitted. All reports shall be submitted in a timely manner. Anticipated Completion Date: February 10, 2023
View Audit 35926
Finding 31524 (2022-001)
Significant Deficiency 2022
Youth & Opportunity United, Inc.
IL
Subrecipient Monitoring Reporting
CORRECTIVE ACTION PLAN 3/14/2023 United States Department of Education Youth & Opportunity United, Inc. respectfully submits the following corrective action plan for the year ended 06/30/2022. Name and address of independent public accounting firm: Cohn Reznick 1 South Wacker Dr. Suite 3550 Chica...
CORRECTIVE ACTION PLAN 3/14/2023 United States Department of Education Youth & Opportunity United, Inc. respectfully submits the following corrective action plan for the year ended 06/30/2022. Name and address of independent public accounting firm: Cohn Reznick 1 South Wacker Dr. Suite 3550 Chicago, IL 60606 Audit period: 7/1/2021-6/30/2022 The findings from the 6/30/2022 schedule of findings and questioned costs are discussed below. The findings are numbered consistently with the numbers assigned in the schedule. FINDINGS-FEDERAL AWARD PROGRAMS AUDIT SIGNIFICANT DEFICIENCY United States Department of Education 2022-001 21st Century Community Learning Center Program ? Assistance Listing Number 84.287 During the fiscal year ended June 30, 2022, quarterly expenditure reports were submitted past the due dates. Reporting Recommendation: The Organization should enhance their processes in place and monitoring to ensure timely submission in the future. Action Taken: We concur with the recommendation, and it was implemented effective 07/01/2022. Going forward all reports will be submitted in a timely fashion. If the United States Department of Education has questions regarding this plan, please call Martin Maxwell at (847) 801-0211. Sincerely yours, Martin Maxwell Executive Director of Finance
View Audit 35925
Egida Ryder, Inc.
PR
HUD Housing Programs Subrecipient Monitoring Allowable Costs / Cost Principles
Finding Number: 2022-1 Payment of invoices before 30 days of received. The project staff was oriented about the importance of make a payment 30 days after receive the invoice. The plan of correction empathizes in verify weekly the supplier?s invoices and establish a payment date not more than 30 day...
Finding Number: 2022-1 Payment of invoices before 30 days of received. The project staff was oriented about the importance of make a payment 30 days after receive the invoice. The plan of correction empathizes in verify weekly the supplier?s invoices and establish a payment date not more than 30 days of the invoice was received.
View Audit 35156
Finding 31522 (2022-001)
Significant Deficiency 2022
Family Counseling Service of the Finger Lakes, Inc.
NY
Internal Control / Segregation of Duties
Views of the Responsible Officials and Planned Corrective Actions: The Management of Family Counseling Service of the Finger Lakes acknowledges the timecard approval process was not operating as designed, due in part to the migration to an online system during COVID to support electronic timecard su...
Views of the Responsible Officials and Planned Corrective Actions: The Management of Family Counseling Service of the Finger Lakes acknowledges the timecard approval process was not operating as designed, due in part to the migration to an online system during COVID to support electronic timecard submission as well as the Agency reorganization in 2022 resulting in the transition of certain staff into new supervisory positions. To address the change in oversight, in January 2023, FCSFL management reviewed with Leadership our Employee Handbook, including clarification of timecard approvals. In February 2023, FCSFL management provided Leadership training regarding appropriate timecard review and approval processes. In June 2023, an All Staff email was sent, reiterating the importance of both employee and supervisor approvals of time cards. Beginning in June 2023, the payroll processing function will include follow-up regarding timecards missing needed approvals (employees and/or supervisors. In addition, beginning in June 2023, the Complete Payroll Processing (CPP) Approvals final report will be saved and notations made for exceptions to approvals (disability, system shortcomings, terminations, etc.).
View Audit 35155
Finding 31521 (2022-005)
Material Weakness 2022
Town of Lake Lure
NC
Procurement, Suspension & Debarment
Finding: 2022-005 Name of Contact Person: Stephen Ford, Finance Director Corrective Action: As stated before over the last two years, the Town has undergone a significant staff transition. The Town Manager, Finance Director, Town Clerk, HR Director, Water Customer Service Representative, the Front O...
Finding: 2022-005 Name of Contact Person: Stephen Ford, Finance Director Corrective Action: As stated before over the last two years, the Town has undergone a significant staff transition. The Town Manager, Finance Director, Town Clerk, HR Director, Water Customer Service Representative, the Front Office Staff, the Public Works Director, the Community Development Director, and several clerical and technical positions have transitioned. This has had a tremendous positive impact on the Town. But it has also caused some challenges in locating records and confirmation of procedures and actions. It is also believed that former management, department heads, and employees adhere to procurement procedures and requirements. However, records and documentation cannot be found providing supporting evidence of adherence and compliance. This process has been greatly improved and communicated throughout the organization.
View Audit 33920
Finding 31520 (2022-003)
Material Weakness 2022
City of Edina
MN
Questioned Costs Procurement, Suspension & Debarment § 200.318 § 200.326
U.S. Department of Treasury 2022-003 COVID-19 State and Local Fiscal Recovery Funds ? Assistance Listing No. 21.027 Recommendation: We recommend the City reviews its procedures and controls over procurement to ensure that all procurements are documented such that a third party can clearly see and un...
U.S. Department of Treasury 2022-003 COVID-19 State and Local Fiscal Recovery Funds ? Assistance Listing No. 21.027 Recommendation: We recommend the City reviews its procedures and controls over procurement to ensure that all procurements are documented such that a third party can clearly see and understand the detailed history of the procurement. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: The City will work with their departments utilizing federal dollars to ensure the proper procurement method is utilized for all procurements and that documentation of that process is retained so its clear what considerations were made in the procurement decision. Name of the contact person responsible for corrective action: Alisha McAndrews Planned completion date for corrective action plan: December 31, 2023.
View Audit 33918 Questioned Costs: $1
Finding 31519 (2022-002)
Material Weakness 2022
City of Edina
MN
Procurement, Suspension & Debarment Material Weakness
U.S. Department of Treasury 2022-002 COVID-19 State and Local Fiscal Recovery Funds ? Assistance Listing No. 21.027 Recommendation: We recommend the City ensure that this suspension and debarment verification occurs before entering covered transactions and that supporting documentation of this inter...
U.S. Department of Treasury 2022-002 COVID-19 State and Local Fiscal Recovery Funds ? Assistance Listing No. 21.027 Recommendation: We recommend the City ensure that this suspension and debarment verification occurs before entering covered transactions and that supporting documentation of this internal control is retained. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: The City will work with their departments utilizing federal dollars to ensure the proper suspension and debarment verification is performed for all covered transactions and that the process is well documented. Name of the contact person responsible for corrective action: Alisha McAndrews Planned completion date for corrective action plan: December 31, 2023.
View Audit 33918
Finding 31507 (2022-002)
Significant Deficiency 2022
Realife Cooperative of New Ulm
MN
Reporting Internal Control / Segregation of Duties
Housing and Urban Development Realife Cooperative of New Ulm respectfully submits the following corrective action plan for the year ended December 31, 2022. Westberg Eischens, PLLP 2630 1st Street South P.O. Box 362 Willmar, MN 56201 Audit Period: December 31, 2022 The findings from the December 3...
Housing and Urban Development Realife Cooperative of New Ulm respectfully submits the following corrective action plan for the year ended December 31, 2022. Westberg Eischens, PLLP 2630 1st Street South P.O. Box 362 Willmar, MN 56201 Audit Period: December 31, 2022 The findings from the December 31, 2022 schedule of findings and questioned costs and the summary schedule of prior audit findings are discussed below. The findings are numbered consistently with the numbers assigned in the schedules. Summary of audit results does not include findings and is not addressed. Finding 2022-002 Recommendation: We recommend that the Cooperative continue to review the auditor prepared adjusting journal entries and financial statements with the intention of understanding and acceptance of responsibility for reporting under generally accepted accounting principles. Action Taken: The Cooperative will continue to review the auditor prepared adjusting journal entries and financial statements with the intention of understanding and acceptance of responsibility for reporting under generally accepted accounting principles. Planned Completion Date: Not Applicable.
View Audit 27276
Finding 31506 (2022-001)
Significant Deficiency 2022
Realife Cooperative of New Ulm
MN
Internal Control / Segregation of Duties
Housing and Urban Development Realife Cooperative of New Ulm respectfully submits the following corrective action plan for the year ended December 31, 2022. Westberg Eischens, PLLP 2630 1st Street South P.O. Box 362 Willmar, MN 56201 Audit Period: December 31, 2022 The findings from the December 3...
Housing and Urban Development Realife Cooperative of New Ulm respectfully submits the following corrective action plan for the year ended December 31, 2022. Westberg Eischens, PLLP 2630 1st Street South P.O. Box 362 Willmar, MN 56201 Audit Period: December 31, 2022 The findings from the December 31, 2022 schedule of findings and questioned costs and the summary schedule of prior audit findings are discussed below. The findings are numbered consistently with the numbers assigned in the schedules. Summary of audit results does not include findings and is not addressed. Finding 2022-001 Recommendation: We recommend that the Cooperative continue to segregate incompatible duties as best it can within the limits of what the Cooperative considers to be cost beneficial. Action Taken: The Cooperative reviews and makes improvements to its internal controls on an ongoing basis and attempts to maximize the segregation of duties in all areas within the limits of the staff available. Planned Completion Date: Not Applicable.
View Audit 27276
Finding 31504 (2022-004)
Material Weakness 2022
Town of Moorcroft Wyoming
WY
Matching / Level of Effort / Earmarking
Condition: During our testing of the major program, we noted numerous errors on draw requests. In addition, accounting for construction costs and federal grant and loan proceeds under this program were difficult to identify in the records. Criteria: Draw requests should be reviewed to ensure proper ...
Condition: During our testing of the major program, we noted numerous errors on draw requests. In addition, accounting for construction costs and federal grant and loan proceeds under this program were difficult to identify in the records. Criteria: Draw requests should be reviewed to ensure proper management of grant funding. Auditor?s Recommendation: We recommend Town work with engineers to review and approve the draw requests for all grant funding. Each draw request should agree with the Town?s underlying accounting records. Management?s Response: Management will hold meetings at least quarterly with contractors, the project engineer, and the state or other funding sources to review construction claims and draw requests. Regular reviews of large-scale projects being paid with federal funding will ensure that costs and activities are properly captured and submitted for reimbursement. Cheryl Schneider, Clerk/Treasurer, is responsible for this corrective action and it will be implemented with all grant draws starting in January 2023.
View Audit 27200
Finding 31500 (2022-002)
Significant Deficiency 2022
Midland Area Agency on Aging
NE
Allowable Costs / Cost Principles Significant Deficiency Internal Control / Segregation of Duties
View of Responsible Officials and Planned Corrective Actions: The Organization is committed to properly tracking and allocating Federal expenditures. The Organization has created adequate internal control processes to ensure general and administrative time is allocated based on a monthly average o...
View of Responsible Officials and Planned Corrective Actions: The Organization is committed to properly tracking and allocating Federal expenditures. The Organization has created adequate internal control processes to ensure general and administrative time is allocated based on a monthly average of allocated hours by program.
View Audit 26515
Finding 31498 (2022-006)
Material Weakness 2022
Redi Corporation and Affiliates
CO
Questioned Costs HUD Housing Programs Special Tests & Provisions
Statement of Condition #2022-006: During the year ended March 31, 2022, $15,000 was withdrawn from the reserve for replacement account without HUD approval. Additionally, the Corporation was charged a $26 early withdrawal penalty in connection to the withdrawal which was withdrawn without HUD approv...
Statement of Condition #2022-006: During the year ended March 31, 2022, $15,000 was withdrawn from the reserve for replacement account without HUD approval. Additionally, the Corporation was charged a $26 early withdrawal penalty in connection to the withdrawal which was withdrawn without HUD approval. Recommendation: The Agent should only withdraw funds from the reserve for replacements fund after receiving approval from HUD. The Agent should reimburse the reserve for replacements fund or not withdrawal future HUD approved withdrawals. Action(s) Taken or Planned on the Finding: Agreed. The Agent concurs with the finding and the auditor's recommendation. The Corporation will reimburse the reserve for replacements account or not withdrawal future HUD approved withdrawals.
View Audit 26514 Questioned Costs: $1
Finding 31486 (2022-001)
Significant Deficiency 2022
Redi Corporation and Affiliates
CO
HUD Housing Programs Special Tests & Provisions
Statement of Condition #2022-001: At March 31, 2022, the Corporation's residual receipts accounts were not invested in interest bearing accounts. Recommendation: The Agent should transfer the residual receipts accounts to interest bearing accounts. Action(s) taken or planned on the finding: Agree...
Statement of Condition #2022-001: At March 31, 2022, the Corporation's residual receipts accounts were not invested in interest bearing accounts. Recommendation: The Agent should transfer the residual receipts accounts to interest bearing accounts. Action(s) taken or planned on the finding: Agreed. The Agent concurs with the finding and the auditor's recommendation. The Corporation transferred the residual receipts accounts to interest bearing accounts on June 27, 2022.
View Audit 26514
Finding 31485 (2022-005)
Significant Deficiency 2022
Redi Corporation and Affiliates
CO
HUD Housing Programs Special Tests & Provisions
Statement of Condition #2022-005: During the year ended March 31, 2022, the waitlist maintained was not in compliance with HUD guidelines. The waitlist was combined with other contracts. In addition, the waiting list was missing information which is required to be maintained in accordance with HUD H...
Statement of Condition #2022-005: During the year ended March 31, 2022, the waitlist maintained was not in compliance with HUD guidelines. The waitlist was combined with other contracts. In addition, the waiting list was missing information which is required to be maintained in accordance with HUD Handbook 4350.3, including but not limited to, move-in dates and rejected applicants. Recommendation: The Corporation should revise their waitlist to be contract specific and ensure that all applicants are properly documented on the waiting list and are contacted and selected in chronological order. Action(s) Taken or Planned on the Finding: Agreed. The Agent concurs with the finding and the auditor's recommendation. The Corporation will be separating the waiting list by contract and will follow all HUD regulations for waiting list requirements.
View Audit 26514
Finding 31484 (2022-004)
Material Weakness 2022
Redi Corporation and Affiliates
CO
Questioned Costs HUD Housing Programs
Statement of Condition #2022-004: For the year ended March 31, 2022, the Corporation paid $88,576 to various related entities without HUD approval. Recommendation: The related entities should repay $88,576 to the Corporation. The Agent should consider obtaining written approval from HUD approval pr...
Statement of Condition #2022-004: For the year ended March 31, 2022, the Corporation paid $88,576 to various related entities without HUD approval. Recommendation: The related entities should repay $88,576 to the Corporation. The Agent should consider obtaining written approval from HUD approval prior to making any future distributions or payments to related entities. Action(s) Taken or Planned on the Finding: Agreed. The Agent concurs with the finding and agrees with the auditor's recommendation. The related entity will repay $88,576 to the Corporation.
View Audit 26514 Questioned Costs: $1
Finding 31483 (2022-003)
Significant Deficiency 2022
Redi Corporation and Affiliates
CO
Questioned Costs HUD Housing Programs
Statement of Condition #2022-003: For the year ended March 31, 2022, the Corporation paid management fees to the Agent in excess of the fees earned resulting in prepaid management fees of $4,484 at March 31, 2022. Recommendation: The Agent should repay the prepaid management fee balance. Action(s)...
Statement of Condition #2022-003: For the year ended March 31, 2022, the Corporation paid management fees to the Agent in excess of the fees earned resulting in prepaid management fees of $4,484 at March 31, 2022. Recommendation: The Agent should repay the prepaid management fee balance. Action(s) Taken or Planned on the Finding: Agreed. The Corporation concurs with the finding and agrees with the auditor's recommendation. The Agent will repay the prepaid management fees.
View Audit 26514 Questioned Costs: $1
Finding 31482 (2022-002)
Material Weakness 2022
Redi Corporation and Affiliates
CO
Questioned Costs HUD Housing Programs Special Tests & Provisions
Statement of Condition #2022-002: At March 31, 2022, the Corporation's reserve for replacement accounts were underfunded. Recommendation: The Agent should transfer $4,780 from the respective operating accounts to the reserve for replacements accounts. The Agent should make all required deposits to ...
Statement of Condition #2022-002: At March 31, 2022, the Corporation's reserve for replacement accounts were underfunded. Recommendation: The Agent should transfer $4,780 from the respective operating accounts to the reserve for replacements accounts. The Agent should make all required deposits to the reserve for replacements account. Action(s) taken or planned on the finding: Agreed. The Agent concurs with the finding and the auditor's recommendation. The Corporation will make the required monthly deposits into separate reserve for replacement accounts.
View Audit 26514 Questioned Costs: $1
Finding 31480 (2022-001)
Significant Deficiency 2022
Treasure Valley Community College
OR
Student Financial Aid Reporting Subrecipient Monitoring
FINDINGS ? FEDERAL AWARD PROGRAMS AUDITS U.S. Department of Education 2022-001 ? Student Financial Assistance Cluster ? CFDA No. 84.268, 84.063 Special Tests and Provisions ? Enrollment Reporting ? Significant Deficiency in Internal Control over Compliance Recommendation: The auditors recommend the ...
FINDINGS ? FEDERAL AWARD PROGRAMS AUDITS U.S. Department of Education 2022-001 ? Student Financial Assistance Cluster ? CFDA No. 84.268, 84.063 Special Tests and Provisions ? Enrollment Reporting ? Significant Deficiency in Internal Control over Compliance Recommendation: The auditors recommend the College follow and enhance existing policies to ensure all student changes in status are identified timely and submitted accurately within the required time frame. The auditors also recommend a review of roles and responsibilities surrounding this process be evaluated and, if deemed necessary, revised. Lastly, the auditors recommend the College establish a formal internal monitoring control whereby a designated individual with NSLDS access, on a sample basis, spot checks the status updates on NSLDS so to internally audit the NSC submissions. Action taken: The College concurs with this finding. The College has made progress in the restructuring of positions and duties in the financial aid and registrar offices within the Student Services area. This will assist in improving coordination between those parties involved in degree and enrollment reporting as well as contributing to the streamlining of the reporting and correction process to eliminate errors and findings. Each of these departments will coordinate training and standard operating procedures for timely and accurate reporting to the appropriate entities. The College has intentions of fulfilling the following actions to make continued progress toward compliance under this finding: ? Hire Enterprise Network Position in Student Services to assist with reporting and student information services. ? Provide ongoing and intensive trainings for new Financial Adi Staff, new Registrar and the Enterprise Network position, once filled. ? Collaborate with appropriate colleagues in Oregon using similar Student Information Systems that are currently addressing or have previously addressed enrollment reporting concerns. ? Utilize an external review service of Financial Aid software for recommendations on improvements. ? Identify college policy to address and draft to support accurate enrollment reporting. Name of Responsible Party: Diahann Derrick, Director of Financial Aid Anticipated completion date: June 30, 2023
View Audit 25834
Finding 31478 (2022-001)
Material Weakness 2022
Yuma Regional Medical Center
AZ
Eligibility Material Weakness Reporting
To Whom It May Concern: This letter includes the corrective action plan in response to the audit finding from the Single Audit for the 2020-2021 Award Year. Audit Finding: 2022-001: Under the Provider Relief Fund and American Rescue Plan (ARP) Rural Distribution Program, providers are required to s...
To Whom It May Concern: This letter includes the corrective action plan in response to the audit finding from the Single Audit for the 2020-2021 Award Year. Audit Finding: 2022-001: Under the Provider Relief Fund and American Rescue Plan (ARP) Rural Distribution Program, providers are required to submit reporting to the Health Resources Services Administration (HRSA). During the single audit, it was determined that roughly $2.4 million of expenses were reported as general expenses in Period 2, were also included as general expenses in Period 1 reporting. We agree with the audit finding and action will be taken to improve this gap going forward by updating procedures for these kinds of requirements. Controls will be implemented whereby there will be a secondary reviewer along with the appropriate sign-off validating the data has been accurately reported to ensure we are in compliance. The contact person responsible for the corrective action plan is James Salerno. The corrective action plan has been implemented as of January 1, 2023. Please let me know if you have any additional questions.
View Audit 27124
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