Audit 35155

FY End
2022-12-31
Total Expended
$4.01M
Findings
2
Programs
4
Year: 2022 Accepted: 2023-08-14

Organization Exclusion Status:

Checking exclusion status...

Findings

ID Ref Severity Repeat Requirement
31522 2022-001 Significant Deficiency - P
607964 2022-001 Significant Deficiency - P

Contacts

Name Title Type
WP3JFJJQQAH8 Diana Johnson Auditee
3157892613 Christopher M. Johnson Auditor
No contacts on file

Notes to SEFA

Title: Scope of Audit Accounting Policies: The accompanying schedule of expenditures of federal awards includes the federal grant activity of Family Counseling Service of the Finger Lakes, Inc. (the "Organization") and is presented on the accrual basis of accounting in accordance with accounting principles generally accepted in the United States of America. The information in this schedule is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards. Therefore, some amounts presented in this schedule may differ from amounts presented in, or used in the preparation of, the basic financial statements. During the year ended December 31, 2022, the Organization received funds from the following pass-through entities which are identifiable in the accompanying schedule as: -New York State Office of Children and Family Services (NYS OCFS) - New York State Office of Prevention of Domestic Violence (NYS OPDV) - New York State Office of Victim Services (NYS OVS) - New York State Substance Abuse and Mental Health Services Administration (SAMHSA). Indirect costs may be included in the reported expenditures, to the extent that they are included in the federal financial reports used as the source for the data presented. The Organization has elected to use the 10 percent de minimus indirect cost rate as allowed under the Uniform Guidance. Matching costs (the Organization's share of certain program costs) are not included in the reported expenditures. The basis of accounting varies by federal program consistent with the underlying regulations pertaining to each program. The amounts reported as federal expenditures were obtained from the federal financial reports for the applicable program and periods. The amounts reported in these reports are prepared from records maintained for each program, which are reconciled with the Organization's financial reporting system. De Minimis Rate Used: Y Rate Explanation: The auditee used the de minimis cost rate. See Note 1. All 2022 significant federal awards operations of Family Counseling Service of the Finger Lakes, Inc, are included in the scope of the Single Audit.
Title: Period of Audit Accounting Policies: The accompanying schedule of expenditures of federal awards includes the federal grant activity of Family Counseling Service of the Finger Lakes, Inc. (the "Organization") and is presented on the accrual basis of accounting in accordance with accounting principles generally accepted in the United States of America. The information in this schedule is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards. Therefore, some amounts presented in this schedule may differ from amounts presented in, or used in the preparation of, the basic financial statements. During the year ended December 31, 2022, the Organization received funds from the following pass-through entities which are identifiable in the accompanying schedule as: -New York State Office of Children and Family Services (NYS OCFS) - New York State Office of Prevention of Domestic Violence (NYS OPDV) - New York State Office of Victim Services (NYS OVS) - New York State Substance Abuse and Mental Health Services Administration (SAMHSA). Indirect costs may be included in the reported expenditures, to the extent that they are included in the federal financial reports used as the source for the data presented. The Organization has elected to use the 10 percent de minimus indirect cost rate as allowed under the Uniform Guidance. Matching costs (the Organization's share of certain program costs) are not included in the reported expenditures. The basis of accounting varies by federal program consistent with the underlying regulations pertaining to each program. The amounts reported as federal expenditures were obtained from the federal financial reports for the applicable program and periods. The amounts reported in these reports are prepared from records maintained for each program, which are reconciled with the Organization's financial reporting system. De Minimis Rate Used: Y Rate Explanation: The auditee used the de minimis cost rate. See Note 1. Audit testing procedures were performed for transactions occurring during the year ended December 31, 2022. Grant information is indicated in the schedule of expenditures of federal awards.
Title: Subrecipients Accounting Policies: The accompanying schedule of expenditures of federal awards includes the federal grant activity of Family Counseling Service of the Finger Lakes, Inc. (the "Organization") and is presented on the accrual basis of accounting in accordance with accounting principles generally accepted in the United States of America. The information in this schedule is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards. Therefore, some amounts presented in this schedule may differ from amounts presented in, or used in the preparation of, the basic financial statements. During the year ended December 31, 2022, the Organization received funds from the following pass-through entities which are identifiable in the accompanying schedule as: -New York State Office of Children and Family Services (NYS OCFS) - New York State Office of Prevention of Domestic Violence (NYS OPDV) - New York State Office of Victim Services (NYS OVS) - New York State Substance Abuse and Mental Health Services Administration (SAMHSA). Indirect costs may be included in the reported expenditures, to the extent that they are included in the federal financial reports used as the source for the data presented. The Organization has elected to use the 10 percent de minimus indirect cost rate as allowed under the Uniform Guidance. Matching costs (the Organization's share of certain program costs) are not included in the reported expenditures. The basis of accounting varies by federal program consistent with the underlying regulations pertaining to each program. The amounts reported as federal expenditures were obtained from the federal financial reports for the applicable program and periods. The amounts reported in these reports are prepared from records maintained for each program, which are reconciled with the Organization's financial reporting system. De Minimis Rate Used: Y Rate Explanation: The auditee used the de minimis cost rate. See Note 1. $46,582 was provided to subrecipients under STOP School Violence.

Finding Details

Condition: The internal controls over the timesheet approval process were not operating properly. As a result, employee timesheets were not approved by a supervisor in 4 of the 188 timesheets selected for testing. Timesheets were also not signed by the employee in 18 of the 188 timesheets selected for testing. Criteria: The Organization's policy requires sign off on all timesheets by the employee preparing the timesheet as well as documented approval by the supervisor. Proper functioning internal controls would result in the organization having consistent sign off and approval on all employee timesheets. Cause: The system of controls over the timesheet approval process did not operate properly to allow for the organization to have consistent procedures in place to allow for employee sign off and supervisor approval. Effect: The Organization was not in compliance with their internal policy regarding timesheet preparation and approval. Recommendation: The Organization should review the current timesheet preparation and approval process to allow for a consistent procedure to be put in place and followed throughout the year. All employees and supervisors should be adequately trained on this policy.
Condition: The internal controls over the timesheet approval process were not operating properly. As a result, employee timesheets were not approved by a supervisor in 4 of the 188 timesheets selected for testing. Timesheets were also not signed by the employee in 18 of the 188 timesheets selected for testing. Criteria: The Organization's policy requires sign off on all timesheets by the employee preparing the timesheet as well as documented approval by the supervisor. Proper functioning internal controls would result in the organization having consistent sign off and approval on all employee timesheets. Cause: The system of controls over the timesheet approval process did not operate properly to allow for the organization to have consistent procedures in place to allow for employee sign off and supervisor approval. Effect: The Organization was not in compliance with their internal policy regarding timesheet preparation and approval. Recommendation: The Organization should review the current timesheet preparation and approval process to allow for a consistent procedure to be put in place and followed throughout the year. All employees and supervisors should be adequately trained on this policy.