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Corrective Action Plans

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Stetson University, Inc.
FL
Special Tests & Provisions Student Financial Aid Matching / Level of Effort / Earmarking
Identifying number: 2022-002 ? Return of Title IV Funds Identification of the federal program: U.S. Department of Education Student Financial Aid Cluster Finding: Criteria or specific requirement: Uniform Guidance for Student Financial Aid (SFA) Programs {III. Compliance Requirements, N. Speci...
Identifying number: 2022-002 ? Return of Title IV Funds Identification of the federal program: U.S. Department of Education Student Financial Aid Cluster Finding: Criteria or specific requirement: Uniform Guidance for Student Financial Aid (SFA) Programs {III. Compliance Requirements, N. Special Tests and Provisions, 3. Return of Title IV Funds ? Compliance requirements (34 CFR 668.22 (a)(1) through (a)(5)))} stipulates that when a recipient of Title IV grant or loan assistance withdraws from an institution during a payment period or period of enrollment in which the recipient began attendance, the institution must determine the amount of Title IV aid earned by the student as of the student?s withdrawal date. If the total amount of Title IV assistance earned by the student is less than the amount that was disbursed to the student on his or her behalf as of the date of the institution?s determination that the student withdrew, the difference must be returned to the Title IV programs. Anticipated Completion Date: Action Already Taken Person Responsible: Joanne Brown, AVP, Director of Student Financial Aid Corrective Actions Taken or Planned: The Office of Student Financial Aid, in accordance with federal regulations, reviews all student withdrawals if the student was a recipient of Title IV funds to determine the correct amount of earned financial aid. The calculation is prepared based on the date of notification of withdrawal. Of the sample tested, all calculations were performed accurately; however, on two records, the funds designated as return to program were not returned within the timeframe allowed resulting in a finding. Scheduled disbursements and un-disbursements performed as planned; however, the population selection was produced manually and failed to pick up the withdrawn status of the students which would have returned the funds to the programs. All Return to Title IV Calculations will be performed with an immediate, on-the-spot un-disbursement of funds to be returned. Log files will be reviewed and checked to ensure the updates are transmitted to the federal programs in a timely manner. In addition to the above steps, the Office of Student Financial Aid has begun an internal review of a sample of 2021-2022 R2T4 calculations to ensure calculations were performed accurately and return of Title IV funds were completed in a timely manner and in compliance with federal regulations.
View Audit 27607
Stetson University, Inc.
FL
Student Financial Aid Eligibility Reporting
Identifying number: 2022-001 Identification of the federal program: U.S. Department of Education Student Financial Aid Cluster Finding: Uniform Guidance for Student Financial Aid (SFA) Programs {III. Compliance Requirements, N. Special Tests and Provisions, 4. Enrollment Reporting ? Compliance...
Identifying number: 2022-001 Identification of the federal program: U.S. Department of Education Student Financial Aid Cluster Finding: Uniform Guidance for Student Financial Aid (SFA) Programs {III. Compliance Requirements, N. Special Tests and Provisions, 4. Enrollment Reporting ? Compliance requirements (34 CFR 685.309 (b)(2)(i))} stipulates that unless it expects to submit its next updated enrollment report to the secretary within the next 60 days, the school must notify the Secretary within 30 days after the date the school discovers that a loan under title IV of the Act was made to or on behalf of a student who was enrolled or accepted for enrollment at the school, and the student has ceased to be enrolled on at least a half-time basis or failed to enroll on at least a half-time basis for the period for which the loan was intended. The University did not properly provide to the National Student Loan Data System (NSLDS) notification for one student who withdrew or graduated during FY 2022. Anticipated Completion Date: Action Already Taken Person Responsible: Colin Hilton-MacFarlane, Executive Director of Institutional Research and Effectiveness Corrective Actions Taken or Planned: The Office of Institutional Research and Effectiveness reports graduated students to the National Student Clearinghouse upon degree conferral. The concern about solely relying on a third-party to submit to the National Student Loan Data System was identified in the FY2021 audit with a management response involving reconciling extracts directly from NSLDS to validate that all graduated students were successfully reported (and updating directly within NSLDS for any that failed to be submitted by NSC). The finding in this FY2022 audit occurred prior to the management response and associated business process implementation from the FY2021 audit. The institution remains confident this direct reconciliation within NSLDS will resolve future instances of a lack of timely reporting. This finding also involved a rare case of a student completing a master?s level degree program and immediately enrolling in a subsequent master?s level degree program. The institution believes this uncommon circumstance may have contributed to this specific failure in NSC reporting the graduated status to NSLDS, so although the new business process of reconciliation should prevent the general case of this issue, specific review within NSLDS of students immediately moving from one degree program to another upon graduation will be conducted to ensure no additional mitigations are necessary beyond what has already been implemented to address the general case.
View Audit 27607
University of Southern California
CA
Reporting Internal Control / Segregation of Duties
Management response to finding 2022-002: Reporting with the Health Resources & Services Administration (HRSA) Provider Relief Fund Portal Federal Awarding Agency: Department of Health and Human Services (HHS) Award Name: COVID-19 - Provider Relief Fund and American Rescue Plan (ARP) Rural Distribut...
Management response to finding 2022-002: Reporting with the Health Resources & Services Administration (HRSA) Provider Relief Fund Portal Federal Awarding Agency: Department of Health and Human Services (HHS) Award Name: COVID-19 - Provider Relief Fund and American Rescue Plan (ARP) Rural Distribution Award Number: Various Award Years: 1/1/2020-12/31/2021 Assistance Listing Title: COVID-19 - Provider Relief Fund and American Rescue Plan (ARP) Rural Distribution Assistance Listing Number: 93.498 Pass-through entities: Not applicable Management agrees with the auditor?s findings and has concluded the incorrect option chosen was an inadvertent misinterpretation of the guidance. Please note this issue had no impact on the actual calculation of lost revenue nor did it result in a change to amounts recognized. On behalf of the University, Victor Perez, Director of Finance, contacted HRSA officials on September 15, 2021. The purpose of this contact was to receive guidance from HRSA for resolution of the incorrect option selection (option 2 rather than option 3) for the University?s Period 1 and Period 2 submissions. HRSA provided case number 00013184. HRSA informed the University they would not be reopening the portal, but HRSA would inform the University if any action was needed at a later date. We recommend management also contact HRSA to notify them of the inclusion of revenues not attributable to patient care in the budgeted revenues reported in the HRSA portal for Period 2. Further when revising the lost revenues methodology for Period 3 and beyond, the HRSA portal is configured to automatically reset, and the user is prompted to re-enter lost revenues for Periods 1 and 2. As such, management will select option 3 for all future submissions and will ensure that both the budgeted revenues and the actual revenues do not include revenues not attributable to patient care. As of the reporting date of March 31, 2023, no further communication from HRSA has been received by the University. Upon any future receipt of funds from a U.S. government program, management will design and implement an internal control around a secondary review of the most updated HRSA guidance and the subsequent submissions in order to ensure proper review of all elements of the relevant guidance prior to submission to the portal. Contact Person: Sameer Alramahi, Corporate Controller, Keck Medicine of USC, sameer.alramahi@med.usc.edu
View Audit 27328
University of Southern California
CA
Student Financial Aid Matching / Level of Effort / Earmarking
Management response to finding 2022-003: Notifications of Disbursements to Students Sent Prior to 30 Days before Crediting a Student?s Account Federal Awarding Agency: Department of Education (ED) Award Name: Federal Direct Student Loans Award Number: Various Award Years: 7/1/2021-6/30/2022 Assista...
Management response to finding 2022-003: Notifications of Disbursements to Students Sent Prior to 30 Days before Crediting a Student?s Account Federal Awarding Agency: Department of Education (ED) Award Name: Federal Direct Student Loans Award Number: Various Award Years: 7/1/2021-6/30/2022 Assistance Listing Title: Federal Direct Student Loans Assistance Listing Number: 84.268 Pass-through entities: Not applicable As described in finding 2022-003, the Financial Aid Office (?FAO?) provided loan disbursement notifications earlier than 30 days from actual disbursement for some borrowers. Our Student Information System (SIS) was programmed to send the notification at the time the loan was originated, which may have been earlier than 30 days before the date of disbursement. FAO has updated the trigger in SIS so that the notifications will now be sent as soon as we receive the booking notice from COD, which is shortly after each disbursement. This update will ensure the notice is provided no later than 30 days after the date of disbursement (34 C.F.R. ? 668.165(a)(3)(i)). Contact Person: Megan Chan, Associate Dean, Compliance and Training, Enrollment Services Financial Aid Office, chanmega@usc.edu
View Audit 27328
Finding 31804 (2022-002)
Significant Deficiency 2022
World Learning, Inc.
DC
Questioned Costs Reporting Procurement, Suspension & Debarment
Finding 2022-001: Credit Card Controls Name of contact person: Kote Lomidze ? CFAO and SVP of Finance Corrective actions: ? Strictly prohibit employees from sharing their corporate credit card information. Strictly enforce credit card reporting timeline. ? Treasury department will issue departm...
Finding 2022-001: Credit Card Controls Name of contact person: Kote Lomidze ? CFAO and SVP of Finance Corrective actions: ? Strictly prohibit employees from sharing their corporate credit card information. Strictly enforce credit card reporting timeline. ? Treasury department will issue department level purchasing cards to support departments as a preferred payment mechanism for non-travel related transactions. Treasury will restrict individual corporate credit cards for support department employees to travel related expenditures. ? Provide fraud awareness, detection, and prevention training to finance staff, supervisors and budget managers. Training recording will be made available to all staff on organizational portal. Proposed Completion Date: June 30, 2023 Finding 2022-002 Allowable Costs Name of contact person: Mersea Boku ? Controller and Deputy CFO Corrective action: After World Learning identified an inappropriate transaction, management established a task force under the leadership of the CFAO and SVP of Finance to conduct extensive review and ensure that all such transactions were identified. World Learning also engaged an external forensic investigator to get independent analysis on the completeness of the internal investigation performed by the task force. The external forensic investigation confirmed the completeness of the internal investigation. All findings have been reported to Offices of Inspector General of affected US agencies (USAID and DOS). In addition, World Learning will reclassify all inappropriate or questioned transactions to "unallowable" cost centers in fiscal year 2023 and will reimburse the US government by reducing the final indirect rate for the fiscal year. Proposed Completion Date: June 30, 2023
View Audit 31973 Questioned Costs: $1
Finding 31799 (2022-002)
Significant Deficiency 2022
Adelante Mujeres
OR
Allowable Costs / Cost Principles Internal Control / Segregation of Duties
Adelante Mujeres respectfully submits the following corrective action plan for the year ended June 30, 2022. Contact Person of Adelante Mujeres: Xandi Aranda, Director of Finance 2030 Main Street, Suite A, Forest Grove, Oregon 97116 Name and Address of Independent Public Accounting Firm: McDonald...
Adelante Mujeres respectfully submits the following corrective action plan for the year ended June 30, 2022. Contact Person of Adelante Mujeres: Xandi Aranda, Director of Finance 2030 Main Street, Suite A, Forest Grove, Oregon 97116 Name and Address of Independent Public Accounting Firm: McDonald Jacobs, P.C. 520 SW Yamhill, Suite 500 Portland, OR 97204 Federal Agencies: U.S. Department of Agriculture U.S. Department of Health and Human Services Audit Period: July 1, 2021 through June 30, 2022. The findings from the June 30, 2022 summary schedule of prior audit findings and schedule of findings and questioned costs are discussed below. The findings are numbered consistently with the numbers assigned in the schedules. Finding #2022-001 Type: Material weakness over revenue recognition Material Weakness: Grants were not being recorded properly or consistently as a result of inaccurate data entry of grant award dates. Recommendation: Finance and grants departments should work together with donor database administrator to maintain and update their database to ensure the accurate tracking of grant dates and other key award information. Corrective Action: The Organization is increasing capacity in the finance department and will provide additional training to staff in both the finance and grant departments. Anticipated Completion Date June 2023
View Audit 31421
Faulkton Area Schools District #24-4
SD
Questioned Costs Procurement, Suspension & Debarment
Condition: The School District did not bid a bus as required by SDCL 5-18A-14 and SDCL 5-18A-21(19). Responsible official: Ryan Nelson. Planned corrective actions
Condition: The School District did not bid a bus as required by SDCL 5-18A-14 and SDCL 5-18A-21(19). Responsible official: Ryan Nelson. Planned corrective actions
View Audit 27588 Questioned Costs: $1
Finding 31796 (2022-001)
Material Weakness 2022
Thompson House Inc.
MA
Questioned Costs HUD Housing Programs Material Weakness
THOMPSON HOUSE, INC. HUD PROJECT NUMBER 023-HD014 SCHEDULE OF FINDINGS AND QUESTIONED COSTS Year Ended December 31, 2022 Section V ? Corrective Action Plan 2022-001 Response for Correction of 2022-001: Management intends to correct this underpayment within the next 30 days. A monthly process ha...
THOMPSON HOUSE, INC. HUD PROJECT NUMBER 023-HD014 SCHEDULE OF FINDINGS AND QUESTIONED COSTS Year Ended December 31, 2022 Section V ? Corrective Action Plan 2022-001 Response for Correction of 2022-001: Management intends to correct this underpayment within the next 30 days. A monthly process has been established to insure that the monthly required deposits to the Replacement Reserve are made on a current basis.
View Audit 28191 Questioned Costs: $1
Finding 31795 (2022-004)
Material Weakness 2022
Calcasieu Parish School Board
LA
Reporting
2022-004) Late Completion and Filing of Single Audit Assistance Listing Numbers Name of Federal Program or Cluster 97.036 Disaster Grants-Public Assistance (Presidentially Declared Disasters) Management has implemented procedures to require construction contractors to provide a progress billing that...
2022-004) Late Completion and Filing of Single Audit Assistance Listing Numbers Name of Federal Program or Cluster 97.036 Disaster Grants-Public Assistance (Presidentially Declared Disasters) Management has implemented procedures to require construction contractors to provide a progress billing that corresponds with the fiscal year end of the Calcasieu Parish School Board. Specific instructions were given to contract construction project managers to direct all architects and construction contractors with open contracts to submit a progress billing of their projects to coincide with June 30, 2023. This will facilitate gathering information necessary for proper recording at year end to avoid this issue in the future and allow timely completion of the audit. Persons responsible: Wilfred Bourne, Chief Financial Officer; Dennis Bent, Director of Accounting Expected Completion date: December, 2023
View Audit 28305
Finding 31792 (2022-003)
Material Weakness 2022
Calcasieu Parish School Board
LA
Reporting
2022-003) Preparation of Schedule of Expenditures and Federal Awards CFDA Listing Numbers Name of Federal Program or Cluster 97.036 Disaster Grants-Public Assistance (Presidentially Declared Disasters) 84.425D ?Achieve? ? COVID-19 - ESSER II Formula 32.009 Emergency Connectivity Fund Disaster Grants...
2022-003) Preparation of Schedule of Expenditures and Federal Awards CFDA Listing Numbers Name of Federal Program or Cluster 97.036 Disaster Grants-Public Assistance (Presidentially Declared Disasters) 84.425D ?Achieve? ? COVID-19 - ESSER II Formula 32.009 Emergency Connectivity Fund Disaster Grants through FEMA are managed by rules and processes that are not easily accounted for in traditional accounting systems. ESSER II and III grants are relatively new and designed to be implemented over multiple years leading to shifting of expenditures from one grant to another depending on spending priorities which can change. Grant coordination supervisor has been instructed to notify Director of Accounting and provide documentation when such changes take place. Procedures will be strengthened to fully and accurately identify all federal program expenditures and record in the appropriate accounting funds. Persons responsible: Wilfred Bourne, Chief Financial Officer; Dennis Bent, Director of Accounting Expected Completion date: December, 2023
View Audit 28305
Finding 31788 (2022-001)
Significant Deficiency 2022
Scio School District No.95-C
OR
The District agrees with the finding and is putting a procedure in place to ensure certified payrolls are received on contractors and subcontractors performing on federally funded or assisted contracts in excess of $2,000 for the construction, alteration, or repair (including painting and decorating...
The District agrees with the finding and is putting a procedure in place to ensure certified payrolls are received on contractors and subcontractors performing on federally funded or assisted contracts in excess of $2,000 for the construction, alteration, or repair (including painting and decorating) of public buildings or public works. Invoices for contractors will not be paid until certified payrolls are received.
View Audit 25721
Finding 31787 (2022-007)
Significant Deficiency 2022
Taos County
NM
Allowable Costs / Cost Principles
2022-007 Agency Response: The County will always pay any premium or hazard pay through payroll and will not pay the employees with a check. It will be done through payroll to ensure that all payroll taxes are correctly paid out. Elsa Vigil, Interim Finance Director is responsible for this correct...
2022-007 Agency Response: The County will always pay any premium or hazard pay through payroll and will not pay the employees with a check. It will be done through payroll to ensure that all payroll taxes are correctly paid out. Elsa Vigil, Interim Finance Director is responsible for this corrective action.
View Audit 26114
Finding 31786 (2022-001)
Significant Deficiency 2022
Graduate Theological Union
CA
Student Financial Aid Matching / Level of Effort / Earmarking Reporting
Finding 2022-001 Condition The change in status for two of three students tested were not reported to the National Student Loan Data System (NSLDS) within thirty days or included in a response to a roster file within sixty days. However, the students were ultimately reported to the NSLDS. Corrective...
Finding 2022-001 Condition The change in status for two of three students tested were not reported to the National Student Loan Data System (NSLDS) within thirty days or included in a response to a roster file within sixty days. However, the students were ultimately reported to the NSLDS. Corrective Action Plan During AY 2021-22, Fall 2021 and Spring 2022 graduates were mis-reported to Clearinghouse and NSLDS as `Withdrawn? instead of `Graduated?. Their final enrollment dates were reported correctly. A software update in our SIS now clearly flags graduates correctly. This update was in place in time for Fall 2022 graduates to be reported within the permitted time frame. This information was submitted to Clearinghouse on 12/6/22 and to NSLDS on 1/18/23. Going forward, after graduate data to Clearinghouse is submitted through our SIS the Registrar will double-check the NSLDS database to confirm it reflects the same information. In addition (and in broader terms) the Registrar will review available online enrollment reporting training modules provided by both FSA and Clearinghouse. Name(s) of Contact Person(s) Responsible for Corrective Action: John G M Seal Anticipated Completion Date: Software update was installed on 11/21/2022. Other corrective actions will be ongoing. John G M Seal, Consortial Registrar
View Audit 26568
Finding 31784 (2022-001)
Significant Deficiency 2022
Brandeis University
MA
HUD Housing Programs Reporting Internal Control / Segregation of Duties
The following findings were noted during the audit of financial statements performed in accordance with Government Auditing Standards: Finding number 2022-001 Higher Education Emergency Relief Fund (HEERF) Reporting Management of Brandeis University agrees with these finding and has implemented the...
The following findings were noted during the audit of financial statements performed in accordance with Government Auditing Standards: Finding number 2022-001 Higher Education Emergency Relief Fund (HEERF) Reporting Management of Brandeis University agrees with these finding and has implemented the following Corrective Action Plan: The University has amended the September 30, 2021 and December 31, 2021 quarterly reports on September 30, 2022 to correct the errors identified.
View Audit 27008
Finding 31783 (2022-003)
Material Weakness 2022
City of Inver Grove Heights
MN
Allowable Costs / Cost Principles Cash Management Reporting
2022-003 U.S. Department of Homeland Security Staffing for Adequate Fire and Emergency Response Activities Allowed or Unallowed and Allowable Costs Reporting Deficiency in Internal Control over Compliance Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Pr...
2022-003 U.S. Department of Homeland Security Staffing for Adequate Fire and Emergency Response Activities Allowed or Unallowed and Allowable Costs Reporting Deficiency in Internal Control over Compliance Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance) requires internal control procedures to be performed over expenditures. During the course of our engagement, we noted reimbursement requests and required reports were not reviewed prior to submission and the City did not have sufficient internal controls over the reporting process. CORRECTIVE ACTION PLAN (CAP): Explanation of Disagreement with Audit Finding: There is no disagreement with the audit finding. Action Planned in Response to Finding: Management is aware of the compliance issue and will implement the suggested procedures. Official Responsible for Ensuring CAP: Amy Hove, Finance Director, would be responsible for procedures. Planned Completion Date for CAP: Procedures will be implemented in the current fiscal year. Plan to Monitor Completion of CAP: The finance department will review internal control procedures. Sincerely, Amy Hove Finance Director
View Audit 26078
City of Inver Grove Heights
MN
Reporting
2022-002 U.S. Department of Homeland Security Staffing for Adequate Fire and Emergency Response Reporting The Staffing for Adequate Fire and Emergency Response grant requires grantees to submit several reports, including but not limited to semi-annual financial reports. During the course of our enga...
2022-002 U.S. Department of Homeland Security Staffing for Adequate Fire and Emergency Response Reporting The Staffing for Adequate Fire and Emergency Response grant requires grantees to submit several reports, including but not limited to semi-annual financial reports. During the course of our engagement, we noted the City received a late notice for the filing the semi-annual financial report late. Also, the City did not file the required semi-annual financial performance reports. CORRECTIVE ACTION PLAN (CAP): Explanation of Disagreement with Audit Finding: There is no disagreement with the audit finding. Action Planned in Response to Finding: Management is aware of the compliance issue and will implement the suggested procedures. Official Responsible for Ensuring CAP: Amy Hove, Finance Director, would be responsible for procedures. Planned Completion Date for CAP: Procedures will be implemented in the current fiscal year. Plan to Monitor Completion of CAP: The finance department will review reporting requirements and ensure compliance. Sincerely, Amy Hove Finance Director
View Audit 26078
City of Inver Grove Heights
MN
Allowable Costs / Cost Principles Cash Management
2022-001 U.S. Department of Homeland Security Staffing for Adequate Fire and Emergency Response Activities Allowed or Unallowed and Allowable Costs The Staffing for Adequate Fire and Emergency Response grant requires grantees to request reimbursement for payroll costs incurred during the applicable ...
2022-001 U.S. Department of Homeland Security Staffing for Adequate Fire and Emergency Response Activities Allowed or Unallowed and Allowable Costs The Staffing for Adequate Fire and Emergency Response grant requires grantees to request reimbursement for payroll costs incurred during the applicable grant period. During the course of our engagement, we noted the City requested grant reimbursement for a greater amount of payroll costs then what was actually incurred during applicable grant periods. CORRECTIVE ACTION PLAN (CAP): Explanation of Disagreement with Audit Finding: There is no disagreement with the audit finding. Action Planned in Response to Finding: Management is aware of the compliance issue and will implement the suggested procedures. Official Responsible for Ensuring CAP: Amy Hove, Finance Director, would be responsible for procedures. Planned Completion Date for CAP: Procedures will be implemented in the current fiscal year. Plan to Monitor Completion of CAP: The finance department will review reimbursement requests and ensure compliance. Sincerely, Amy Hove Finance Director
View Audit 26078
Harrison County Hospital
IN
Allowable Costs / Cost Principles Cash Management Reporting
CORRECTIVE ACTION PLAN September 26, 2023 U.S. Department of Health and Human Services Harrison County Hospital respectively submits the following corrective action plan for the year ended December 31, 2022. Name and address of independent public accounting firm: Blue & Co., LLC 2650 Eastpoi...
CORRECTIVE ACTION PLAN September 26, 2023 U.S. Department of Health and Human Services Harrison County Hospital respectively submits the following corrective action plan for the year ended December 31, 2022. Name and address of independent public accounting firm: Blue & Co., LLC 2650 Eastpoint Pkwy., Suite 300 Louisville, Kentucky 40223 Audit period: Year ended December 31, 2022. The findings from the schedule of findings and questioned costs for the year ended December 31, 2022, are discussed below. The findings are numbered consistently with the numbers assigned in the Schedule. FINDINGS ? FEDERAL AWARD PROGRAM AUDITS 2022-001 Condition: When providers are identifying their expenses attributable to coronavirus, they must offset these expenses with any amounts received through other sources, such as direct patient billing, commercial insurance, and other funding received. PRF and/or ARP payments may be applied to remaining expenses or costs, after netting the other funds received or obligated to be received, which offsets those expenses. Management did not net the estimate of funds received through patient billing against expenses claimed. Action: Management will implement internal control procedures to ensure proper reporting of lost revenues, as is required under the reporting guidelines stipulated by HRSA, in future reporting periods. If the U.S. Department of Health and Human Services has questions regarding this plan, please call Dr. Lisa Clunie, CEO, at (812) 738-3730. Sincerely, Dr. Lisa Clunie CEO
View Audit 25772
Finding 31718 (2022-003)
Material Weakness 2022
City of Lawrence
IN
Internal Control / Segregation of Duties Allowable Costs / Cost Principles Material Weakness § 200.303
FINDING 2022-003 Contact Person Responsible for Corrective Action: Tyler Douthit Contact Phone Number: 317.542.4546 Views of Responsible Official: We agree with this finding. Description of Corrective Action Plan: The City will create a policy and procedure to ensure appropriate segregation of dutie...
FINDING 2022-003 Contact Person Responsible for Corrective Action: Tyler Douthit Contact Phone Number: 317.542.4546 Views of Responsible Official: We agree with this finding. Description of Corrective Action Plan: The City will create a policy and procedure to ensure appropriate segregation of duties and reviews, approvals, and oversight are in place for financial reporting. This policy will require that two staff members from the Controller?s Office prepare the quarterly Project and Expenditure report (P&E report). One staff member shall be responsible for preparing the report and the other will complete a review and submission of the report. Anticipated Completion Date: 12/31/2023
View Audit 33226
Finding 31717 (2022-002)
Material Weakness 2022
City of Lawrence
IN
Procurement, Suspension & Debarment Subrecipient Monitoring § 200.303
FINDING 2022-002 Contact Person Responsible for Corrective Action: Tyler Douthit Contact Phone Number: 317.542.4546 Views of Responsible Official: We agree with this finding. Description of Corrective Action Plan: The City will update our procurement policy to ensure compliance with applicable Feder...
FINDING 2022-002 Contact Person Responsible for Corrective Action: Tyler Douthit Contact Phone Number: 317.542.4546 Views of Responsible Official: We agree with this finding. Description of Corrective Action Plan: The City will update our procurement policy to ensure compliance with applicable Federal procurement laws. Additionally, our updated policy shall ensure the City adheres to all procurement procedures outlined in Federal awards received by the City. This policy will ensure contractors and subrecipients are not suspended, debarred, or otherwise excluded prior to entering any contracts or subawards. Anticipated Completion Date: 12/31/2023
View Audit 33226
Finding 31713 (2022-002)
Significant Deficiency 2022
La Habra City School District
CA
Questioned Costs Allowable Costs / Cost Principles Significant Deficiency
Corrective Action Plan and Views of Responsible Officials The District will review and verify with District auditors all funding programs to verify allowable indirect costs.
Corrective Action Plan and Views of Responsible Officials The District will review and verify with District auditors all funding programs to verify allowable indirect costs.
View Audit 31420 Questioned Costs: $1
Finding 31712 (2022-001)
Significant Deficiency 2022
La Habra City School District
CA
Significant Deficiency Special Tests & Provisions
Corrective Action Plan and Views of Responsible Officials The District will document all correspondence with private schools who may benefit from Federal funding based on student population. This will include documented calls with dates, times, and private school staff names.
Corrective Action Plan and Views of Responsible Officials The District will document all correspondence with private schools who may benefit from Federal funding based on student population. This will include documented calls with dates, times, and private school staff names.
View Audit 31420
Finding 31711 (2022-009)
Material Weakness 2022
Hydaburg Cooperative Association
AK
Material Weakness Reporting Internal Control / Segregation of Duties
Finding 2022-009 Noncompliance with Reporting Requirements Name of Contact: Roxanne Peele, Office Manager Corrective Action: HCA will comply with grant reporting requirements and file reports timely. Proposed Completion Date: 08/31/2023
Finding 2022-009 Noncompliance with Reporting Requirements Name of Contact: Roxanne Peele, Office Manager Corrective Action: HCA will comply with grant reporting requirements and file reports timely. Proposed Completion Date: 08/31/2023
View Audit 28170
Finding 31710 (2022-010)
Material Weakness 2022
Hydaburg Cooperative Association
AK
Procurement, Suspension & Debarment Material Weakness § 200.318 § 200.320
Finding 2022-010 Lack of Internal Control over Procurement Name of Contact: Roxanne Peele, Office Manager Corrective Action: HCA will adhere to financial policies and procedures and maintain documented procurement action and methods in selecting vendors for major purchases. Proposed Completion Da...
Finding 2022-010 Lack of Internal Control over Procurement Name of Contact: Roxanne Peele, Office Manager Corrective Action: HCA will adhere to financial policies and procedures and maintain documented procurement action and methods in selecting vendors for major purchases. Proposed Completion Date: 08/31/2023
View Audit 28170
Finding 31709 (2022-011)
Material Weakness 2022
Hydaburg Cooperative Association
AK
Allowable Costs / Cost Principles
Finding 2022-011 Lack of Internal Control over Activities allowed or Unallowed and Allowable Costs/Cost Principles Name of Contact: Roxanne Peele, Office Manager Corrective Action: HCA will adhere to internal control policies and procedures to ensure accuracy in the reporting of payroll transaction...
Finding 2022-011 Lack of Internal Control over Activities allowed or Unallowed and Allowable Costs/Cost Principles Name of Contact: Roxanne Peele, Office Manager Corrective Action: HCA will adhere to internal control policies and procedures to ensure accuracy in the reporting of payroll transactions. Proposed Completion Date: 08/31/2023
View Audit 28170
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